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How to withdraw funds from an S-Corp with minimal tax impact as minority shareholder?

I'm in a family S-Corporation with my brother where we're doing pretty well financially. I hold 2% ownership while he holds 98%. We both get K-1s showing our portion of profits that go on our personal tax returns. We both take regular salaries, but we also do occasional distributions. Last year I took out a fairly large distribution. Here's what I'm trying to understand: If our company makes $120K in profits after all expenses in 2024, he gets a K-1 for $117,600, I get one for $2,400. We pay taxes individually on those amounts, and technically the retained earnings can be withdrawn tax-free. But that creates an issue because if I withdraw more than my 2% share, he's essentially paying taxes on money I'm taking out! What I'd like to do is take a distribution of something like $15K and have that count as an expense BEFORE the K-1s are calculated. So company makes $120K - $15K = $105K, brother gets a K-1 for $102,900, I get one for $2,100, plus I have this $15K that I need to figure out the tax situation for. I haven't contributed additional capital to the business, only received various profit distributions, usually exceeding what's on my K-1. Previously I've treated these as bonuses, but they're actually profit distributions. How can I get that $15K into my personal account with minimal tax exposure? We haven't finalized our 2024 company return yet, so if there's a more advantageous (but completely legal and ethical) way to account for this, I'd love to know. I've read something about distributions being taxed at long-term capital gains rates if they exceed the shareholder's stock basis. Could this apply here? I honestly don't know what my stock basis is or how to calculate it. I paid very little for my 2% back in 2010. How do these distributions affect my stock basis? If my basis was hypothetically $6K, and I took $15K last year, would my basis now be negative ($9K)? What's the relationship between stock basis and ownership percentage? Should we have been tracking stock basis for each of us and adjusting ownership percentages yearly? Is the stock basis amount on the K-1, or is it a separate equity account I should have been tracking that none of our accountants ever mentioned? I've reached out to our accountant but thought I'd see what others know. What's the relationship between stock basis, ownership percentage, K-1 amounts, and shareholder distributions in S-Corporation taxation? How do these elements affect each other? And most importantly, how do I withdraw money from an S-Corp where I'm a 2% shareholder, in amounts significantly higher than what's on my K-1? Thanks to anyone who made it through all that!

Cass Green

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This is exactly the situation I found myself in a few years ago! The key insight that saved me was understanding that S-Corp taxation is rigid - profits MUST flow through based on ownership percentages, period. You can't change that. However, you have flexibility in how you get compensated BEFORE those profits are calculated. Here's what worked for me: 1) **Salary adjustment**: Document your actual role and responsibilities, then research market rates for similar positions. If you're doing $50K worth of work but only getting paid $30K salary, increase it to market rate. This reduces company profits before the 98/2 split. 2) **Track your basis religiously**: Start now, even if you have to reconstruct it. Your basis increases by your K-1 income each year and decreases by distributions. Once it goes negative, all future distributions are capital gains until you build it back up. 3) **Consider the gift tax implications**: If you're taking distributions beyond your ownership percentage, your brother is essentially gifting you money. This might have gift tax consequences for him if the amounts are large. The harsh reality is there's no magic way to avoid this fundamental issue - either increase your ownership percentage, increase your salary to reflect your actual contribution, or accept that excess distributions will have tax consequences. Don't try to get too creative with the accounting - the IRS has seen every trick with S-Corps and family businesses. Keep it clean and defensible.

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Mateo Sanchez

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This is really helpful, especially the point about gift tax implications - I hadn't even considered that aspect! When you say "reconstruct" your basis, how far back did you go? I'm worried I might have missed tracking this for several years and don't know if it's even worth trying to figure out the historical numbers at this point. Also, regarding the salary adjustment approach - did you run into any pushback from the IRS about suddenly increasing your salary significantly? I'm concerned about red flags if I go from a modest salary to something much higher, even if it's market rate for the work I actually do.

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This thread has been incredibly helpful! I'm dealing with a similar situation in our family S-Corp where I'm a 15% owner but contribute much more labor than that percentage would suggest. One thing I learned from our tax attorney that might help: if you're genuinely performing services worth more than your current salary, the IRS actually WANTS you to pay reasonable compensation. They're more concerned about S-Corp owners who try to minimize salaries to avoid payroll taxes than those who pay market rates. We documented my role with job descriptions and used salary surveys from the Department of Labor and industry associations. When we increased my salary from $35K to $65K (which was actually conservative for my responsibilities), it reduced company profits by $30K before the ownership split, which was exactly what we needed. The key is having solid documentation showing the salary increase reflects actual market compensation for work performed, not just a tax strategy. We kept detailed records of hours worked, responsibilities, and comparable positions at similar companies. As for basis reconstruction - it's definitely worth doing even if you have to go back years. I had to reconstruct 8 years of basis calculations using old tax returns and bank records. It was tedious but revealed I had been unknowingly taking distributions that exceeded my basis for three years. Getting this cleaned up before an audit was invaluable. The biggest surprise was learning that my excess distributions should have been reported as capital gains on Schedule D all along. We had to file amended returns, but it actually resulted in lower total tax liability than the way we had been handling it.

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Jibriel Kohn

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I had the exact same issue last year! I used H&R Block, uploaded Form 8332 for my daughter, and was told they'd mail the 8453. Six months later, my ex got a letter from the IRS saying the dependency exemption was denied because they never received the form. When I went back to H&R Block, they admitted they "couldn't find any record" of mailing it. I ended up having to file an amended return and mail everything myself with certified mail. H&R Block did cover the fees for the amendment since it was their mistake, but it was a huge hassle. Definitely don't just trust that they're handling it!

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Did you have to pay any penalties because of their mistake? I'm worried about the same thing happening to me.

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Nick Kravitz

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This is such a frustrating situation that unfortunately happens more often than it should. I work as a tax compliance specialist and see this exact issue regularly. Here's what you need to know: 1. **Immediate action needed**: Don't wait any longer. Contact H&R Block's office manager (not just any employee) and demand written confirmation that your Form 8453 with attached Form 8332 was mailed, including the date and IRS processing center address. 2. **If they can't provide proof**: Mail the forms yourself immediately with certified mail. You can still submit Form 8332 even after the original return was filed - just include a cover letter explaining the situation. 3. **Timeline matters**: The IRS typically processes these within 6-8 weeks once received. If your ex filed claiming the dependency exemption without the supporting form, his return might be in "pending" status or he could receive a notice requesting the documentation. 4. **Protect yourself**: Going forward, always request a copy of Form 8453 and tracking confirmation for any mailed documents. Many preparers are supposed to provide this automatically but don't always follow through. The good news is this can still be fixed, but time is critical. Don't let H&R Block's confusion delay your action any further.

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Carmen Vega

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This is really helpful advice, thank you! I'm definitely going to contact the office manager tomorrow morning. One quick question - when you say "include a cover letter explaining the situation" if I have to mail the forms myself, what exactly should that letter say? Should I mention that H&R Block was supposed to handle it originally, or just focus on getting the form processed? I don't want to say anything that might complicate things further with the IRS.

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Just to add some additional information that might be helpful: if you're concerned about the offset amount, you can request an offset trace by calling the Treasury Offset Program at 1-800-304-3107. They can tell you exactly how much will be taken and for what debt. I was so frustrated when this happened to me last year! Also, if you filed jointly and the student loan belongs only to your spouse, you might qualify for injured spouse relief (Form 8379) which could protect your portion of the refund from the offset. It's too late for this year since you've already filed, but something to consider for next year.

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I went through this exact situation last year with my spouse's old student loan debt. Here's what actually happened in my case: The IRS processed our joint refund of $5,200. Republic Bank got their $2,000 advance payment first, then Treasury Offset took $2,800 for the student loans, and I received the remaining $400 via direct deposit to the same account I originally specified when filing. One thing that really helped was setting up an account on studentaid.gov to see the exact offset amount ahead of time. The Treasury Offset Program also sent a notice about 30 days before they actually took the money, which gave me time to mentally prepare for how much I'd actually receive. The whole process took about 3 weeks from when my return was accepted to when I got the final deposit. Republic Bank was actually pretty transparent about the timeline when I called them directly - they have a specific department that handles these offset situations since they're so common with tax advances. Just hang in there - the system works, it's just nerve-wracking when you're waiting and don't know exactly what to expect!

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StormChaser

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This is super helpful! I didn't know about studentaid.gov showing offset amounts ahead of time. That would definitely help with planning. Quick question - when you called Republic Bank's offset department, did they charge any additional fees for handling the offset situation, or was it just the standard advance fees you already knew about?

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Co-owner of C Corp with questions about taking draw vs. dividend distribution

I've been drowning in articles for the last couple days but still can't find a clear answer on this, so I hope someone here can help me out. I'm one of the co-owners of a C Corporation. We recently secured some investor funding and are planning to distribute some of that capital to ourselves as owners to cover living expenses while we get the business off the ground. What I'm confused about is the tax implications here. Some people are telling me that as C Corp owners, the IRS requires us to take a reasonable salary through payroll in addition to any owner draws. Others are saying we can just distribute everything as dividends. We don't currently have a payroll system set up, so I'm assuming that means we'd be taking dividend payments, which the corporation can't deduct as an expense (unlike salary that goes through payroll). Is my understanding correct? Bottom line, I'm looking to take about $45k as an owner's draw. Should I be treating this as personal income and planning to set aside money for federal, FICA, and state taxes? And since I'm an owner in a C Corp, I wouldn't have to pay self-employment tax on this, right? Thanks in advance for any insights you can provide! UPDATE: Thanks for all the helpful comments. I think I get it now. Since we'd be distributing investment capital, it looks like we can't technically take a draw or qualified dividend. Our CEO talked to his CPA who suggested issuing 1099s, but I pushed back on that approach. Instead, I'm advocating we set up proper payroll before taking any distributions so we can avoid the additional self-employment tax burden.

Be careful with the terminology here. In a C Corp, technically you don't take "draws" like you would in an LLC or partnership. You take either salary (through payroll) or dividends (distributions of profit). The IRS is very particular about C Corp owners taking reasonable compensation through payroll before taking dividends. This is because they want to collect those FICA taxes. If you try to bypass this by taking only dividends, they can reclassify those payments and hit you with penalties. Also, distributing invested capital back to shareholders is a whole different issue - that's actually a return of capital and has different tax implications than either salary or dividends. You should definitely talk to a CPA about this specific situation.

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Taylor Chen

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Thanks for pointing this out. I think I've been using the wrong terminology which probably contributed to my confusion. So if we're using investment money to pay ourselves, that's not technically a "draw" or even a dividend, right?

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That's exactly right. In a C Corp, there's no such thing as an "owner's draw" like there would be in an LLC or partnership. When you take money out of a C Corp, it has to be classified as either salary, dividends, a loan to shareholder, or return of capital. If you're using investment money to pay yourselves, the proper way to do this is typically through salary via payroll. This is especially true if you're actively working in the business. The corporation can deduct this as a business expense, and you'll pay income and payroll taxes on it. Taking investment money and distributing it directly as dividends or return of capital could potentially create issues with both the IRS and your investors, as that money was invested for business operations, not personal distributions. This is why setting up proper payroll is really the safest approach.

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Jean Claude

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This is a great discussion and really highlights the complexity of C Corp compensation rules. I'm glad you updated your post to mention setting up proper payroll - that's absolutely the right approach. One additional point I'd add is that the IRS has specific guidelines for what constitutes "reasonable compensation" that go beyond just market rates. They look at factors like the company's financial condition, your role and responsibilities, time devoted to the business, and the company's dividend history. For pre-revenue startups, this often means you can justify below-market salaries, but you still need to document your reasoning. Also, regarding the investment capital distribution issue - it's worth noting that many investment agreements actually include provisions about founder compensation. Some investors expect founders to take reasonable salaries as part of the investment structure, while others prefer founders to have more "skin in the game" with lower compensation. Always check your investment docs before making these decisions. The key takeaway is that the IRS wants to see active shareholders receiving W-2 wages before taking any distributions. Even if it means higher payroll costs in the short term, it protects you from much bigger problems down the road.

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Liam Murphy

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This is really helpful information, especially about the IRS guidelines for reasonable compensation. I'm curious about the documentation aspect you mentioned - what kind of records should we be keeping to justify our salary decisions? Is it enough to just document comparable salaries in our industry, or do we need more formal documentation like board resolutions or compensation studies? Also, for a pre-revenue startup, how do we balance the need for reasonable compensation with conserving cash flow? Any specific percentage of funding or revenue benchmarks that are commonly used?

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One thing nobody's mentioned - check if your state offers income tax deductions or credits for 529 contributions! In our state, we get a deduction up to $10k annually for contributions to our state's 529 plan, which saves us about $700 in state taxes each year.

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This is super important! States vary wildly on this. Some states only give tax benefits if you use their home state plan, others let you use any 529 plan. In Virginia, we get a $4,000 deduction per account!

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Great question! You're smart to think through the gift tax implications upfront. The key thing to understand is that for married couples filing jointly, you can absolutely contribute the full $34k from a single account (whether joint or individual) and still stay within the gift tax exemption limits. Here's what you need to know: Each spouse gets their own $17,000 annual exclusion per beneficiary, so together you can gift $34,000 to your son without triggering gift tax. The IRS doesn't care which specific account the money comes from - what matters is that you properly document the gift as coming from both spouses. If you fund the entire amount from one account, you'll need to file Form 709 (Gift Tax Return) to elect "gift splitting." This form tells the IRS that both you and your wife are treating the $34k as two separate $17k gifts, even though the money came from one source. Both spouses need to sign this form. The good news is there's no actual tax owed - you're just documenting that you're using both of your annual exclusions. This is a common scenario and the IRS handles it routinely.

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Oscar Murphy

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This is exactly the clarity I was looking for! Just to make sure I understand correctly - even though we file jointly, we still need to file the Form 709 to document the gift splitting? I was hoping the joint filing status would automatically handle this, but it sounds like the gift splitting election is a separate step that requires its own paperwork. Also, do you know if there's a deadline for filing Form 709? Is it due with our regular tax return or does it have its own filing date?

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