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Don't overlook business travel deductions if you ever attend industry conferences or training sessions! I'm a personal chef and wrote off an entire trip to a culinary conference last year including airfare, hotel, meals (at 50%), and conference fees. Saved me nearly $2,200 in taxes. Just make sure the primary purpose of the trip is business and keep DETAILED records of everything.
I've been considering attending a fitness business summit in Vegas this summer. If I go primarily for the conference but stay an extra day for personal time, can I still deduct most of the travel costs? And what about bringing my girlfriend along?
You can definitely deduct most of your travel costs for the conference. The days you spend at the business event, along with travel days to and from the location, are fully deductible for your expenses (hotel, transportation to/from conference, etc.). For bringing your girlfriend along, you can only deduct what the cost would have been if you traveled alone. So if the hotel room costs the same whether one or two people stay there, you can deduct the full room cost. But you can't deduct her flight, her meals, or any expenses that are specifically for her. And for that extra personal day, you can't deduct lodging or meals for that day - only your business days are deductible.
Honestly, don't sleep on the Qualified Business Income Deduction (Section 199A). As a self-employed personal trainer making under $170,500 (single) or $341,000 (married), you can potentially deduct up to 20% of your qualified business income. On your $78k, that could mean a deduction of around $15,600! This is ON TOP OF your regular business expense deductions.
Just wanted to add that if you decide to claim these expenses, make sure you properly categorize them on your Schedule C. Since you haven't launched yet, these would technically be "startup costs" rather than regular business expenses. There's actually a specific section for this on your tax forms. You can deduct up to $5,000 in the first year, and anything over that gets amortized over 15 years. But the important thing is that you need to be "open for business" in the tax year you're claiming them - which doesn't necessarily mean you've made sales, but that you're ready and trying to make sales.
But how do you prove you're "open for business" if your website isn't even live yet? Seems like that would be a red flag.
You don't necessarily need a live website to be "open for business" in the IRS's eyes. What matters is that you've taken concrete steps toward operating as a business with the intent to make a profit. Things like having business cards made, attending networking events to find potential clients, developing product prototypes, contacting vendors, creating marketing materials, or setting up business infrastructure all count as evidence. It's about demonstrating that you're actively working toward operating a business, not just thinking about it. Document everything you're doing toward launching - this creates your paper trail of business intent.
I just dealt with this last year! I started a photography business, spent about $1200 on equipment and a website, but only made $200 in actual revenue. My tax guy said I could absolutely deduct all those expenses against my other income. The key thing he told me was to show a "profit motive" - basically that I'm trying to make money, not just pursuing a hobby. He had me create a simple business plan, keep logs of time spent working on the business, and document all my marketing efforts. I filed a Schedule C showing a loss for the first year and had no issues. Don't forget you can also deduct home office expenses if you have a dedicated space for the business, even pre-launch!
I've been using TT desktop for years for my consulting business and it's far superior for self-employed people. Key differences I've noticed: 1. Desktop prompts for every possible schedule and form based on my previous year's return 2. Online seems to take shortcuts if your answers don't explicitly trigger certain forms 3. Desktop lets me switch between forms view and interview mode easily 4. Online is more rigid in the workflow 5. Desktop has better reporting features for business expenses year over year The online version is fine for W-2 only people but if you have any complexity at all, desktop is worth the extra cost imo.
Do you know if you can import last year's desktop return into this year's online version? I already bought the online version but I'm worried about the issues everyone's mentioning.
Yes, you can import last year's desktop return into this year's online version, but that's part of the problem. The import works for carrying over basic information, but in my experience, it doesn't always trigger all the right interview questions that you need for your specific situation. I'd recommend starting with the online version since you already purchased it, but be extra vigilant about manually checking for Schedule C and other business-related forms before filing. Review your final return carefully and compare the forms list with what you filed last year to make sure nothing is missing.
Does anyone know if theres a way to switch from TT online to desktop without paying twice? I already started my return online but now I'm worried about missing stuff for my contract work.
Unfortunately there's no direct way to transfer between online and desktop without paying for both. But what you CAN do is print your "tax data" from the online version (not just the PDF of the return, but the actual data file) and then manually input those numbers into the desktop version. It's tedious but cheaper than buying both.
Something important that hasn't been mentioned yet - there's a deadline for recharacterizations! You have until your tax filing deadline, including extensions (so typically October 15th of the year following the contribution) to complete a recharacterization. Also make sure your IRA custodian knows exactly what you're trying to do. I had Vanguard initially try to process mine as a rollover instead of a recharacterization which would have messed everything up. I had to specifically request a "recharacterization" not a transfer or rollover.
That's a really important point about the deadline - thank you! I'll make sure to get this done well before tax time. Does the custodian typically send some kind of confirmation document that I'll need for my tax return?
Yes, your custodian should provide you with a statement showing the recharacterization. You'll need this for your records, though it's not something you attach to your return. The custodian will also send you a Form 5498 showing the recharacterized contribution to the Traditional IRA, and you'll likely see the reversed Roth contribution on your Form 5498 for the Roth IRA. For your tax return, you'll need to fill out Form 8606 to report the nondeductible Traditional IRA contribution and any conversion you do. Keep all the paperwork from your custodian with your tax records in case of questions later.
I messed this up last year and just paid the 6% excess contribution penalty becuz I didn't understand recharacterization. DON'T DO WHAT I DID! The penalty repeats every year until you fix it too. For what it's worth, I use Fidelity and when I finally called them about fixing it this year, they were super helpful. They walked me thru the recharacterization process over the phone. Their system automatically moves the proportional amount of earnings too, so I didn't have to calculate anything.
Riya Sharma
Another option: if you're filing with a pending SSN, make sure you're tracking your application status with SSA. If it's been more than 6 weeks since you applied at the hospital, you might want to contact your local Social Security office. Sometimes applications get lost in the system. You can request a confirmation letter from them showing you've applied, which can help with your tax preparer.
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Jayden Reed
β’Thanks for this suggestion. It's been about 7 weeks since the birth and application, so I probably should check on the status. Do you know if there's a way to check online or do I have to call/visit the SS office?
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Riya Sharma
β’Unfortunately there's no online tracking for first-time SSN applications for newborns. You'll need to contact your local Social Security office directly. I recommend calling first to make an appointment rather than just showing up. When you call, ask specifically for a confirmation letter showing you've applied for your child's SSN - this document itself can sometimes satisfy tax preparers while you wait. The confirmation letter usually includes your child's name and your address, which might even satisfy the residency requirement your tax preparer is asking for. Bring your child's birth certificate when you go in person.
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Santiago Diaz
Hospital bills and health insurance documents worked for us! Our son was born in December and we had the exact same issue. We brought the hospital discharge papers plus a health insurance statement showing the baby added to our policy - both had our address and the baby's name. H&R Block accepted these without question.
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Millie Long
β’Most tax places are accepting birth certificates + hospital documents this year. Just call different preparers if Jackson Hewitt is being difficult. I switched from them to a local place that was much more helpful with my situation.
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