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Aircraft Leaseback Schedule C Questions - Need Help With Business Codes and Depreciation

I'm in a bit of a panic mode right now. I filed an extension earlier this year to get things sorted with a CPA and learn more about tax laws for my situation, but I got completely sidetracked. Now with only 2 days left to file, I'm scrambling to submit something reasonably accurate, pay whatever I owe, and then have a professional file an amended return later (I'm stuck in another state for pilot recertification training for another week, so I can't even meet with anyone in person). My situation: I'm a certified aircraft mechanic, but I also have a single-member LLC that owns a small Cessna. The plane is on a marketing agreement with a local flying club. I do maintenance work for the club too, including on my own aircraft (when I work on my own plane, I'm technically billed as a club employee but at $0 labor rate). The way it's structured, my LLC doesn't directly handle any customer payments or vendor bills - the flying club manages all that and we reconcile periodically. I've documented well over 500 hours invested in furthering my business activities, so I'm confident my LLC won't be classified as a hobby. I understand I'll owe taxes on the payments from the club, which is fine. My problem is with Schedule C - this is my first time filling it out without help, and there's practically no guidance specific to aviation leasebacks. Two main questions: 1. What business code should I use? Nothing seems to fit my situation exactly, so I'm guessing maybe 99999 for "other"? 2. For depreciation purposes, I'm completely lost on how to classify the aircraft. What asset type would an airplane on a leaseback arrangement be considered?

Has anyone used any particular tax software that handles aircraft leasebacks well? I tried TurboTax last year and it was clueless about how to handle my Cirrus SR22 leaseback situation. I ended up with a mess of misclassified items.

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PixelPrincess

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I've found TaxAct's business version handles it reasonably well, but you still need to know what you're doing. The key is selecting the right business code (532400) and then manually entering all the right expense categories. No consumer software really "understands" aviation businesses specifically.

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LunarEclipse

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I've been through this exact situation with my Cherokee Six on leaseback! A few additional points that might help with your tight deadline: For your Schedule C, make sure you're tracking your business miles separately from personal flying hours. The IRS distinguishes between transportation to/from the aircraft for business purposes versus recreational flying. Keep a detailed logbook. Since you mentioned you're doing maintenance work through the club at $0 labor rate, document this arrangement very carefully. Consider having the club issue you a 1099 for the fair market value of your services, then you can deduct that same amount as a business expense for maintenance. This creates a clear paper trail that the IRS can follow. One thing that saved me during an audit - keep detailed records of every communication with the flying club about scheduling, maintenance, and financial arrangements. Email chains, work orders, flight schedules, all of it. The IRS wants to see that this is a genuine business relationship, not just cost-sharing among pilot friends. Also, don't panic about filing something "reasonably accurate" now and amending later. As long as you're making a good faith effort with the information you have, you won't face penalties. The amended return route is actually pretty common for complex aviation businesses.

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Giovanni Conti

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This is incredibly helpful advice, especially about the detailed documentation! I'm curious about the 1099 approach for the $0 labor rate maintenance work - wouldn't that create a wash situation where I'm reporting income and then deducting the same amount? Does the IRS actually prefer this approach over just documenting the arrangement as part of the leaseback agreement? Also, you mentioned keeping records of communications with the flying club. Should I be documenting my maintenance hours differently when I'm working on my own aircraft versus other club planes? I want to make sure I'm clearly separating business activities from what could be seen as personal aircraft ownership costs. With only 2 days left to file, I'm trying to prioritize which documentation is absolutely critical versus what I can clean up for the amended return later.

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Amara Chukwu

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Hi Jackie! I'm fairly new to this community but wanted to share what happened when I saw "Enclosed" on my transcript earlier this year. Like you, I'm a gig worker (DoorDash and Instacart) and was really stressed when I first saw that notation. It turned out the IRS was sending me a letter asking for verification of some of my vehicle expenses - nothing scary, just routine verification since self-employment income often gets flagged for review. The letter took about 8-10 days to arrive after I first saw "Enclosed" on my transcript. I had to send them copies of my mileage log and some receipts for car maintenance, which I fortunately kept organized after hearing horror stories like your 2021 audit experience. Once I mailed back the requested documents, my refund was processed within 3 weeks. The key is to respond promptly once you get their letter - they usually give you 30 days but the sooner you respond, the faster they can finish processing your return. Definitely keep checking your mailbox daily!

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Dmitry Petrov

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Thanks for sharing your experience, Amara! This is really reassuring to hear from another gig worker. I'm curious - when you sent your documentation to the IRS, did you send it via regular mail or did you use certified mail? I've heard mixed advice about whether it's worth paying extra for certified mail to make sure they receive your response, especially since you mentioned responding promptly is so important.

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NebulaKnight

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Hey Jackie! I'm relatively new to this community but wanted to chime in since I just went through this exact situation a few months ago. The "Enclosed" notation on your transcript means the IRS is definitely mailing you something - in my case, it was a CP2000 notice questioning some of my 1099 income from my freelance work. I totally get your anxiety about this, especially given your 2021 audit experience! What I learned is that "Enclosed" doesn't automatically mean bad news - it could be anything from a simple math correction to requesting additional documentation for your Uber/delivery expenses. The notice took about 10 business days to arrive after I first saw it on my transcript. Since you mentioned tracking your mileage and expenses carefully, you're probably in good shape if they do ask for verification. My advice: check your mail religiously for the next two weeks, and when the notice arrives, read it thoroughly before panicking. Most of these issues can be resolved pretty quickly if you have your documentation ready. Fingers crossed it's something simple and your refund gets processed soon!

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Nia Davis

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Thanks for sharing your experience with the CP2000 notice! I'm also new here and this thread has been incredibly helpful. I'm curious - when you received your CP2000, did you end up owing additional taxes or was it just a matter of providing clarification about your 1099 income? I do some freelance work alongside my regular job and I'm always worried about getting one of those notices. Also, how long did it take to resolve once you responded? Jackie's situation has me thinking I should double-check my own documentation just in case!

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Samantha Hall

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Has anyone used TurboTax for reporting sports betting? I'm wondering if the regular version handles this or if I need to upgrade to their premium version.

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Ryan Young

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You definitely need TurboTax Deluxe at minimum to handle itemized deductions like gambling losses. But honestly I found that even Premier didn't do a great job with my DraftKings stuff last year. Had to manually enter a lot of things that I thought should have been more automated.

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Aria Park

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Just to add another perspective on the record-keeping aspect that others have mentioned - the IRS expects you to maintain detailed records of ALL your gambling activity, not just the summary from your betting platform. This means keeping track of each individual bet, the date, amount wagered, outcome, and winnings/losses for each session. I learned this the hard way when I got audited two years ago. Having just the year-end summary from DraftKings wasn't enough - they wanted to see my actual betting history. Now I keep a simple spreadsheet with every bet logged. It's tedious but absolutely necessary if you want to properly claim your losses as deductions. Also worth noting - if you received any promotional credits or free bets that resulted in winnings, those winnings are still taxable income even though you didn't technically risk your own money for that particular bet.

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This is really helpful advice about record keeping! I'm just starting out with sports betting and had no idea about the detailed documentation requirements. When you say "each session," does that mean every single bet I place, or can I group bets from the same day together? Also, do you know if screenshots of my betting app history would be sufficient documentation, or does the IRS require something more formal like exported CSV files?

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This is such a helpful thread! I'm dealing with a similar situation as the trustee for my grandmother's trust. One thing I'd add is that you should also check if your state has any mobile apps for tax payments - I discovered that Colorado and Arizona both have mobile apps that work for trust payments, which is super convenient for making those quarterly payments on the go. Also, a heads up for anyone using rental property income in their trust calculations - make sure you're accounting for depreciation correctly when calculating your estimated payments. I made the mistake of not adjusting for depreciation recapture in my first year and ended up with a pretty significant underpayment penalty. The IRS was understanding when I explained it was my first year as trustee, but it's definitely something to watch out for. Has anyone here dealt with trusts that have income from multiple states? I'm trying to figure out if I need to make estimated payments in each state where we have rental properties or if there's some kind of reciprocity agreement I should know about.

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Savannah Vin

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Great question about multi-state rental income! I'm new to managing trusts but from what I understand, you typically need to file and make estimated payments in each state where the trust has rental properties that generate income. There usually isn't reciprocity for rental income like there might be for wages. Each state will want their share of the tax on rental income generated within their borders. You'll need to apportion the trust's income by state and make estimated payments accordingly. I'd definitely recommend checking with a tax professional who specializes in trusts for multi-state situations - the rules can get pretty complex, especially if you have properties in states with different tax years or payment schedules. Also, thanks for the tip about the mobile apps! I had no idea some states offered that option for trust payments. That would definitely make the quarterly payments much more manageable.

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Malik Davis

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This is such a comprehensive discussion! As someone who's been managing trust taxes for about 3 years now, I wanted to add a few practical tips that might help others: First, when setting up EFTPS for your trust, make sure you have the original trust document handy - they sometimes ask for specific language from the trust agreement to verify your authority as trustee. Also, if you're managing multiple trusts, you'll need separate EFTPS enrollments for each one, which can take up to 2 weeks each. For state payments, I've found that keeping a spreadsheet with each state's specific requirements is invaluable. Some states require you to indicate "trust" in a specific field during registration, while others automatically detect it from your EIN format. One thing I learned recently is that some states (like Georgia and North Carolina) have switched to new online systems in the past year, so if you set up accounts a while ago, you might need to re-register. Always double-check that your payments are going through correctly, especially after any system updates. Also, for anyone dealing with irrevocable trusts specifically - some states have different online payment procedures for irrevocable vs. revocable trusts, so make sure you're selecting the right trust type during registration to avoid any complications down the road.

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This is incredibly helpful information! I'm just getting started as a trustee for my uncle's trust and feeling pretty overwhelmed by all the different requirements. The tip about keeping a spreadsheet for each state's requirements is brilliant - I was trying to keep track of everything in my head and it was getting confusing fast. Quick question about the EFTPS enrollment - when you say they might ask for specific language from the trust agreement, do you mean they want to see the exact wording that names you as trustee? I want to make sure I have the right sections ready when I call them. Also, thanks for the heads up about Georgia and North Carolina updating their systems. Our trust has a rental property in Georgia, so I'll definitely need to check if I need to re-register there. This whole thread has been such a lifesaver for someone new to this!

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Beth Ford

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Wow, this thread has been incredibly educational! I'm a newcomer to the community and was completely overwhelmed trying to figure out energy tax credits for my planned home improvements. Reading through everyone's experiences and advice has saved me from making some expensive mistakes. The key takeaway I'm getting is that most "solar skylights" on the market are really just energy-efficient skylights with solar-powered operation, which puts them under Section 25C with the $3,200 annual limit - not the unlimited Section 25D credit for actual solar electric systems. What really opened my eyes was learning about the sublimits within that $3,200 cap. I had no idea there was a separate $600 limit specifically for skylights and windows. This completely changes how I need to plan my improvements across tax years. For anyone else just starting this research, the advice about calling manufacturers directly for technical specifications seems invaluable. Having official documentation about whether your specific products generate electricity for home use (Section 25D) or just power device operation (Section 25C) appears to be crucial for proper tax filing and potential audit protection. I'm definitely going to use some of the resources mentioned here to analyze my planned purchases before moving forward. Thank you all for sharing your real-world experiences - it's so much more helpful than trying to decode IRS publications alone!

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Giovanni Marino

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Welcome to the community, Beth! I'm also relatively new here and have found this discussion incredibly helpful. Your summary really captures the key points that took me a while to understand when I first started researching these credits. One thing I'd add from my recent experience - when you do call manufacturers for those technical specifications, also ask them if they have any tax credit documentation or guidance specifically prepared for customers. Some of the larger manufacturers like Velux have started providing detailed tax credit guides that explain exactly which IRS category their products fall under, which can save you from having to interpret the technical specs yourself. Also, if you're planning multiple improvements, I found it helpful to create a simple spreadsheet tracking each item's cost, which credit category it falls under, and which sublimit applies. This way you can model different scenarios for timing your purchases across tax years to maximize your total credits. The sublimit structure really does make planning crucial! Good luck with your home improvements, and thanks for joining the discussion!

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Ella Lewis

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Thanks everyone for this incredibly thorough discussion! As someone new to both the community and energy tax credits, this thread has been a goldmine of practical information. I'm planning to install solar skylights next year and was initially excited thinking they'd qualify for the unlimited solar credit. Now I understand that most "solar skylights" are actually just energy-efficient skylights with solar-powered operation mechanisms, putting them under the Section 25C credit with all those sublimits. The manufacturer contact advice is brilliant - I never would have thought to call them directly for tax credit documentation. And learning about the $600 skylight sublimit within the $3,200 overall cap completely changes my planning approach. I was budgeting as if I had the full $3,200 available for skylights plus other improvements. One question for the group: for those who've already claimed these credits, did you run into any issues with tax software correctly categorizing solar-powered skylights? I'm wondering if most software defaults to putting anything "solar" in the unlimited credit category, which could lead to problems down the road. I'm definitely going to take my time researching specific products and getting proper documentation before making any purchases. This discussion has shown how important it is to understand exactly which credit category your improvements fall under before you buy, not after!

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