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Advice on dealing with incorrect 1099 for options trading - broker reporting 1256 contracts incorrectly

I need some advice about a frustrating situation with an incorrect 1099 I've been trying to resolve for months. I earn income from my regular W2 job as a nurse practitioner and also receive 1099s from several brokerages since I actively trade options. In 2022, I experimented with different brokerages to find the best platform for my trading strategy. I primarily trade index options (SPX, NDX, RUT) which qualify as 1256 contracts with that special tax treatment (60% long-term/40% short-term capital gains regardless of holding period, and no wash sale rules). Three brokerages provided accurate 1099s without any issues, but one brokerage is causing a huge headache. I had a gain of around $9K with them, but their 1099 shows a short-term capital gain of approximately $39K. The other brokerages correctly reported similar trades as 1256 contract gains. I suspect they incorrectly applied wash sale rules, which don't apply to 1256 contracts. I've contacted this brokerage repeatedly since February. Every time they acknowledge it's an error and promise a correction "next week"... but here we are in November with no resolution! They keep blaming their clearing firm (Apex Securities) and assure me Apex is "working on it." I've tried contacting Apex directly multiple times but just get promises that someone will call me back - nobody ever does. This is becoming a serious problem. I haven't filed my 2022 taxes yet, which is creating a cascade of issues. Fortunately, I overpay on my W2 withholding so I'm still due a federal refund even with the inflated gains, but I owe state taxes plus interest penalties now. And if this isn't resolved soon, I might have trouble renewing my professional license. My accountant suggests filing with the incorrect 1099 and amending later, but I keep hoping the corrected form will arrive any day. I'm considering getting an attorney involved at this point, though I'm not sure what type of lawyer handles this or what they could realistically do. Any thoughts on how to get this resolved more effectively? I'm at my wit's end!

TechNinja

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Have you considered filing a whistleblower complaint with the IRS? If the brokerage is systematically misreporting 1256 contracts, that's potentially affecting lots of taxpayers and resulting in overpayment of taxes. Form 211 lets you report tax compliance issues. While this won't immediately solve your individual problem, it might get the attention of the right people who can apply pressure to the brokerage firm. If the misreporting is widespread and the IRS collects additional taxes from other affected taxpayers, you might even qualify for a whistleblower award. Just a thought if you're looking for additional leverage with this unresponsive brokerage.

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Interesting idea but isn't that overkill for what could just be a mistake? And would the IRS even care if the error results in people overpaying taxes rather than underpaying?

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TechNinja

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The IRS actually does care about systematic errors regardless of direction - their mandate is correct tax administration, not just collecting maximum revenue. Errors that cause overpayment can still trigger interest payments from the government and create unnecessary processing of amended returns. You might be right that it's overkill if this is truly just an isolated error. But based on the OP's description of being stonewalled for months despite acknowledgment of the error, I suspect this might be a more widespread issue. Brokerages have a legal obligation to report accurately, and the persistence of the problem suggests either incompetence or systemic issues in their reporting systems.

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I used to work in broker operations and can tell you that escalating to the compliance department might be more effective than continuing with customer service. Every brokerage has a compliance officer who takes regulatory reporting very seriously. Send a formal written complaint addressed to "Chief Compliance Officer" at the brokerage firm. State clearly that you are filing a formal complaint regarding incorrect tax reporting. Mention that you are considering filing complaints with FINRA, the SEC, and your state securities regulator if not resolved within 15 days. This typically gets routed to someone with actual authority to resolve issues and bypasses the customer service runaround.

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This is great insider knowledge - thank you! I'll definitely try the compliance department approach. Should I send this via certified mail or would email be sufficient? And is there specific language I should include to make sure it gets proper attention?

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Certified mail with return receipt is best - it creates a paper trail that can be important if you need to escalate further. Email is okay as a follow-up but not as your primary communication. Use this language in your subject line: "FORMAL COMPLAINT: Regulatory Reporting Violation - Incorrect 1099 Tax Reporting." In the body, start with "This serves as a formal complaint regarding inaccurate tax reporting that violates IRS regulations for 1256 contract treatment." Then clearly outline the specific issue with your 1099, the dates you've attempted resolution, and names of people you've spoken with. Include a specific deadline (15 days is standard) and explicitly state that you will be filing regulatory complaints with FINRA, the SEC, and your state securities division if not resolved by that date. End with "I expect acknowledgment of this complaint within 3 business days.

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Sofia Torres

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Don't forget to check if your home country has a tax treaty with the US! This can significantly impact how your LLC income is taxed. I'm from the UK with a similar setup, and certain types of business income are taxed differently because of the US-UK tax treaty. Also, make sure you're tracking your physical presence in the US carefully - the substantial presence test is based on a weighted formula (all days in current year + 1/3 of days in previous year + 1/6 of days from year before that). This determines whether you file as a resident (1040) or non-resident (1040NR).

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Thanks for this reminder about the tax treaty! I'm from Singapore and I believe there is a tax treaty. Do you know if I need to file any special forms to claim tax treaty benefits? And how exactly do I track my physical presence - is there an official way to document this?

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Sofia Torres

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You would need to file Form 8833 to claim tax treaty benefits. This form reports treaty-based positions that affect your tax liability. For Singapore specifically, the treaty has provisions covering business profits, but you need to determine if your income qualifies under the permanent establishment rules. For tracking physical presence, I recommend keeping a detailed log of all your international travel. Save boarding passes, entry/exit stamps in your passport, and any other travel documentation. The IRS doesn't provide an official tracking method, but during an audit, they may ask for proof of your whereabouts. Some people use apps like TravelTracker or Taxday to help with this. The important thing is to have documentation of every day you were outside the US.

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Another thing to consider - your Texas LLC might not have state income tax, but you might still have filing requirements depending on your business activities! Don't forget about franchise tax or public information reports that might be required even without income tax. Also, does your home country recognize the US LLC structure? Some countries will treat it as a corporation instead of a pass-through entity, which could create mismatched taxation. I learned this the hard way!

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This is a really important point. I have a Delaware LLC but live in California, and I got hit with a surprise $800 minimum franchise tax my first year because I didn't understand the state requirements were different. OP should definitely check Texas requirements even though they don't have state income tax.

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Return Processing Delay - Excess Social Security Tax Showing Up Incorrectly?

I submitted my taxes through the H&R Block app back on January 18th and was expecting a decent refund - nothing crazy but it was all straightforward. Now it's been like 3 weeks and the "Where's My Refund" tool still shows it as processing. Got a little anxious so I decided to review the actual return PDF and noticed something weird in the payments section. There's this extra amount listed besides my federal taxes withheld. Looking deeper, I found it was on Schedule 3, line 15: excess social security tax withheld. At first I thought maybe this was legit since my company switched payroll systems mid-year and I got two W2s. I figured maybe I hit the social security tax limit and was due some back. But after doing some math, my total SS withholding across both W2s is exactly what it should be (same employer, just split W2s because of the payroll change). What's really strange is that the amount H&R Block put on Schedule 3, line 15 matches EXACTLY what was withheld from my wife's W2 for social security tax. We're married filing jointly. It's not going to make us owe anything - worst case our refund is just smaller than what the software calculated. But it's concerning that the software would randomly add this "excess" social security tax that doesn't seem to actually exist. Has anyone else run into something similar with H&R Block's software? Is this a known glitch? Really don't want to deal with an amended return later.

CosmicCowboy

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Just wanted to add my experience - I ran into this exact excess Social Security tax issue with H&R Block last year. For 2023 taxes, I switched to using FreeTaxUSA and the problem didn't happen again. Their software handled my multiple W-2s correctly and didn't mistakenly claim excess SS tax on Schedule 3. The worst part about H&R Block's error was that the "review" step never flagged it as a potential issue, so I had no way of knowing until the IRS adjusted my refund. Something to consider for next year's filing if you want to avoid this happening again.

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Amina Diallo

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Does FreeTaxUSA handle other complex situations well? I've got multiple W-2s, 1099s, and some investment income. Been hesitant to switch from H&R Block despite these issues.

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CosmicCowboy

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In my experience, FreeTaxUSA handles complex returns surprisingly well. I have W-2 income, several 1099-NECs from freelance work, investment income from multiple brokerages, and even some foreign income. It walked me through everything clearly and let me review the actual forms before filing. The biggest difference I noticed is that FreeTaxUSA seems to calculate things more accurately when you have multiple income sources. The Schedule 3 excess Social Security tax was calculated correctly, and it even caught a credit H&R Block missed the year before. The interface isn't as pretty as H&R Block, but the calculations seem more reliable, especially for situations like yours with multiple income sources.

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Has anyone actually received an official IRS adjustment letter for this specific excess Social Security tax error? My return was accepted 4 weeks ago with what I suspect is this same issue, and it's still "processing" with no updates. I'm worried they're just going to reject it entirely.

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I got an adjustment letter about 6 weeks after filing. They reduced my refund by the exact amount that was incorrectly claimed as excess Social Security tax on Schedule 3, line 15. The letter was pretty clear about what they changed and why. Return was processed normally after that, just with the smaller refund amount.

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To add to the distinction between CPAs and tax lawyers - it's also about when you bring them in. CPAs are great for ongoing tax compliance and planning BEFORE you file. Tax lawyers are often brought in AFTER there's a problem or for complex planning. My family learned this the hard way when my father tried to handle a complex real estate exchange himself with just TurboTax. Ended up with an audit and potential penalties. The tax attorney saved us thousands by properly structuring an argument based on tax case law that a CPA wouldn't have been familiar with. For your inheritance situation, a CPA is probably sufficient unless there are legal disputes about the inheritance or particularly complex assets involved.

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What about for tax planning for the future? I've got a small business that's starting to do well, and I'm wondering if I should be talking to someone about the best way to structure things for tax purposes before it gets bigger.

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For forward-looking tax planning with a growing business, I'd actually recommend starting with a CPA who specializes in small businesses. They can help with immediate tax optimization strategies and basic business structure advice. As your business grows more complex or if you're considering significant changes like bringing on investors or expanding internationally, that's when adding a tax attorney to your advisory team makes sense. The attorney can help with more sophisticated legal structures and contracts that have tax implications while ensuring you're protected legally in other ways too.

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One thing nobody has mentioned is that many professionals are BOTH CPAs and tax attorneys. My tax guy has both credentials and it's super helpful because he can handle everything from preparing my returns to helping with tax court issues when my ex-wife messed up our joint return from years ago. Cost-wise, CPAs are generally cheaper (like $150-300/hr in my area) while tax attorneys can run $350-600/hr depending on their experience and location. But sometimes paying for the attorney saves money in the long run if you have serious tax issues.

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Paolo Rizzo

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That's really good to know! I hadn't considered someone might have both credentials. Do you find that having someone with both qualifications costs more than just a regular CPA for standard tax prep?

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For standard tax prep, professionals with both credentials do tend to charge more than a typical CPA - I pay about 25% more than friends who use regular CPAs. However, I don't think it's necessary to pay that premium for straightforward tax preparation. Where I've found the dual credential valuable is for ongoing tax planning throughout the year. My situation includes a small business, rental properties, and some international income, so having someone who understands both the accounting and legal implications has helped me make better strategic decisions and avoid costly mistakes. For simpler situations, a good CPA alone is probably sufficient.

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To answer the original question about why Direct File isn't available in all states - it's largely political. I worked in tax policy for years, and the major tax prep companies lobby HARD against free filing programs. States have to specifically opt in to the program, and the tax software industry puts pressure on state legislators to avoid joining. Virginia specifically has some tax processing systems that would need updating to be compatible with Direct File's current format. Plus, several legislators there have received campaign contributions from the tax prep industry (you can look this up in public records).

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Miguel Diaz

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That's really disappointing to hear but makes a lot of sense. Do you know if there's anything Virginia residents can do to push for inclusion in the program? Should we be contacting state representatives or something?

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Yes, contacting your state representatives is definitely the most effective approach. Let them know you want Virginia to join the IRS Direct File program for the next tax season. Specific requests like this can gain traction, especially if many constituents express interest. Additionally, you can submit feedback directly to the IRS about your interest in having the program expanded to Virginia. While the IRS doesn't make the final decision on state participation, documented public interest helps build the case for expansion.

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Quick question - does anyone know if any of the free filing options through IRS partners allow you to do both federal AND state filing for free? I'm also in Virginia and trying to avoid paying anything if possible. My situation is pretty simple - just a W-2 and some student loan interest.

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NebulaNomad

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I used FreeTaxUSA last year and the federal was completely free, but they charged about $15 for state filing. Still way cheaper than TurboTax or H&R Block though! I think some of the other IRS Free File partners might offer free state filing if your income is under a certain amount (maybe $73k?).

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