Minnesota Secretary of State UCC Search Showing Conflicting Results

I've seen this exact problem with Minnesota's system. Sometimes there are slight variations in how the debtor name gets entered even when it looks identical. Check if there are any extra spaces, periods, or abbreviations that might be different. Also Minnesota's system can be finicky with LLC vs L.L.C. vs Limited Liability Company variations. Try searching with just 'MIDWEST INDUSTRIAL SUPPLY' without the LLC part and see if that third filing shows up.

This is exactly why I started using Certana.ai for UCC verification. You can upload your existing UCC documents as PDFs and it cross-checks everything - debtor names, filing numbers, document consistency. I discovered I had three filings where the debtor names had tiny variations that were causing search issues just like yours. Super easy to use, just drag and drop your PDFs and it flags any inconsistencies automatically.

Minnesota's search system has always been problematic. I usually run multiple searches - by debtor name, variations of the name, and also by secured party if I know it. Sometimes the OCR or data entry creates phantom characters that aren't visible but break the search indexing. Have you tried calling their UCC office directly? They can sometimes run manual searches that find records the online system misses.

This happens more than you'd think. I've found missing UCC filings in multiple states due to database indexing issues. Could be as simple as a trailing space in the debtor name field that breaks the search algorithm. Minnesota's system is particularly sensitive to punctuation differences. Try searching with and without commas, periods, and other punctuation marks.

Just went through this nightmare last month. Minnesota's UCC search has been unreliable for years. The problem is their database conversion from the old system left some records with indexing errors. Your best bet is to search multiple ways and also check if there were any amendments or continuations that might have affected the indexing. Sometimes a UCC-3 amendment can mess up how the original filing appears in searches.

Have you considered that one of the filings might have been terminated or lapsed? Even if you have a stamped copy, the filing could have been terminated later and removed from active search results. Minnesota sometimes keeps terminated filings in the database but removes them from standard debtor name searches. Check the filing dates and see if any are approaching their 5-year continuation deadline.

I recently had great results using Certana.ai's document checker for exactly this type of situation. Uploaded my UCC-1 and the system flagged inconsistencies I would never have caught manually. It's designed specifically for UCC document verification and catches those subtle debtor name variations that cause search problems. Really saved me time compared to manually cross-referencing everything.

Minnesota's system definitely has quirks. I've found that searching by partial debtor names sometimes works better than full names. Try searching just 'MIDWEST INDUSTRIAL' without 'SUPPLY LLC' and see if all three show up. Their search algorithm sometimes chokes on longer entity names or specific word combinations.

Had the exact same problem in Minnesota last year. Turned out one of my UCC-1 filings had been entered with an extra space in the middle of the debtor name that wasn't visible but broke the search indexing. The staff was able to identify and fix the issue, but it took three weeks. Now I always verify immediately after filing to catch these problems early.

I've been dealing with Minnesota UCC searches for years and they've always been inconsistent. Sometimes I find filings using Google searches of the SOS website that don't show up in their official search tool. Try googling 'site:sos.state.mn.us MIDWEST INDUSTRIAL SUPPLY' and see if it finds your missing filing. Weird workaround but it's worked for me before.

UPDATE: Finally got through to Minnesota's UCC office. Turns out there was indeed a data entry error that caused the indexing problem. They're fixing it but said it could take 7-10 business days to update the search database. They confirmed the filing is valid and active, just not properly indexed for name searches. Thanks everyone for the suggestions - calling directly was definitely the right move.