Kansas secretary of state UCC search results showing wrong debtor info

Yes the filing acknowledgment shows "ABC Manufacturing LLC" exactly as we submitted it. But the search results keep showing the spaced version. It's like their search index is storing it differently than the actual filing.

This is a known quirk with Kansas SOS database. The search function doesn't always match the exact filing format. Try searching with both versions to see if you get different results.

That's frustrating. We're dealing with a $2.8M equipment financing deal and can't afford to have search discrepancies mess up our documentation.

For compliance purposes, you might want to get a certified copy of the actual filing. That should show the correct formatting and satisfy your audit requirements.

Interesting, I haven't heard of that service. How does it work exactly? We're dealing with multiple UCC searches across different states and manual comparison is getting overwhelming.

You just upload your PDFs and it cross-checks everything automatically. It caught a debtor name inconsistency that would have caused major issues with our lender agreement. Really simple to use.

I've used similar verification tools before but they're usually expensive. Is it worth it for occasional use?

I feel your pain. Had to explain to a client why their UCC search looked different from their filing. These systems should be standardized by now.

At least Kansas lets you search for free. Some states charge $25 per search and still give you formatting problems.

I tried both exact and partial searches. The partial search actually returns both versions which is even more confusing for documentation purposes.

That's definitely a database indexing problem on their end. You might need to contact their UCC department directly to get it resolved.

I'll try calling them tomorrow. Do you remember if they were able to fix the search results or did you have to file something new?

They couldn't fix the search display but they provided a letter explaining the discrepancy which satisfied our compliance requirements. Might be worth asking for that.

Getting official documentation from the SOS explaining database quirks is actually a smart compliance strategy. Shows due diligence.

That's really helpful context. Our audit is next week so I'll make sure to include the original filing documentation alongside the search results.

Good advice. Auditors understand that state systems have quirks as long as you can document the actual filing is correct.

How accurate are those automated tools? I'm always skeptical of software trying to interpret legal documents.

It's pretty straightforward - just compares debtor names, filing numbers, and key data points. Saved me from missing a critical name mismatch that could have voided our security interest.

That makes sense. I was treating the search results as the authoritative source when I should be focusing on the actual filing documentation.

Exactly. The certified copy of your UCC-1 is what matters legally, not how it displays in search results.

That's a practical solution. Shows you're aware of the discrepancy and have the correct documentation.

I'll request the certified copy tomorrow. Thanks for the suggestion - this has been really helpful.