Kansas SOS UCC Search Results Not Matching My Filed Documents

Good point about the LLC designation. I tried that and got better results searching 'Midwest Industrial Solutions' without LLC. Still concerning that the full legal name doesn't always work though.

This is why I always run multiple search variations before filing. Kansas system is notorious for being picky about exact matches.

Yes, I pulled their articles from Kansas business entity search and the name matches exactly. That's what's so frustrating - everything should be working correctly.

Articles name might be different from what they're actually doing business as. Did you check for any DBA filings?

Good catch on the DBA angle. Also worth checking if they've filed any amendments to their articles that might have changed the legal name slightly.

That sounds really useful. Did it help you identify what was causing the search problems?

Yeah, turned out there was an extra space in the middle of the company name in one database versus another. Tiny difference but enough to mess up search matching. The tool caught it immediately when I uploaded the PDFs.

Never heard of that service but sounds like it could prevent a lot of filing headaches. How accurate is it with catching those kinds of name variations?

THIS. I've complained to their office multiple times about search reliability. They always say it's working fine on their end.

Exactly! And when you're dealing with lien priority issues, you can't afford to have unreliable search results. It's a serious problem for secured transactions.

I might have to do that. Was hoping to avoid the phone tag game but this is getting frustrating.

Their phone support is actually pretty helpful once you get through. Had them walk me through search techniques that weren't obvious from the website.

Interesting thought. I'll check their corporate structure to see if there are related entities that might be confusing the search.

Yeah, I've seen cases where searches return results for affiliated companies instead of the specific debtor entity. Can be really confusing.

This happened to me with a holding company structure. The search kept pulling up the parent company instead of the subsidiary we actually filed against.

Smart advice. I'll start documenting the search behavior to build a record of the system issues.

Yeah, if there's ever a dispute about lien priority, having documentation of the search system problems could be important for your defense.

You might be onto something. The search definitely seems less reliable since they updated the site.

System updates often introduce bugs that take months to get fixed. Especially with government databases.

Classic government IT project. Update the interface, break the search functionality, take forever to acknowledge the problem.

I don't think the Kansas system supports wildcards but I'll experiment with different partial name searches.

Worth a try. Some state systems have hidden search features that aren't well documented on their help pages.

That's an expensive solution but I can see why you'd want the certainty. Did the amendment fix the search issues?

Yeah, after the UCC-3 amendment was processed, searches became much more consistent. Still not perfect but way better than before.

Filing an amendment for search problems seems like overkill, but I get wanting to eliminate the uncertainty about lien priority.

It really does help catch these kinds of inconsistencies before they become bigger problems. Just upload your filing documents and it flags any name mismatches across databases.

Perfect, exactly what I need. These search reliability issues are making me paranoid about all my UCC filings.

Great follow-up! Good to have official confirmation that it's a system issue rather than filing problems.

Typical that they acknowledge the problem only when pressed. How long did they say fixes might take?

They couldn't give a timeline but said they're 'working on it.' Government speak for who knows when it'll be fixed.

At least you have documentation now that the search issues are on their end, not your filing.