UCC Search Tulsa County - Filed UCC-1 but Can't Find It in System

I think I used the name from their business license which might be slightly different from the Articles. How do I verify the exact legal name?

You need to check the Oklahoma Secretary of State business entity database. The debtor name on your UCC-1 should match exactly what's on file there.

That sounds really helpful. Does it work with PDFs from the Oklahoma SOS portal?

Yes, just upload the PDFs and it cross-checks everything automatically. Much faster than trying to compare documents manually.

How accurate is the name matching? I've been burned before by systems that miss subtle differences.

The entity was formed as "Advanced Manufacturing Solutions, LLC" with a comma, but I think I filed it as "Advanced Manufacturing Solutions LLC" without the comma. Is that going to be a problem?

That could definitely cause search issues and potentially affect your lien priority. You should file a UCC-3 amendment to correct the debtor name ASAP.

Wait, I thought minor punctuation differences weren't supposed to matter under the new UCC rules?

I've been using the standard Oklahoma SOS UCC search portal. Should I be trying other approaches?

Try searching with just the first few words of the name, then try with and without common abbreviations like LLC, Inc, etc.

I feel your pain. The inconsistency in search results is maddening when you're trying to do due diligence.

RIGHT?? and then you find out months later that your lien isn't properly perfected because of some tiny name variation

It's definitely an LLC so I've been searching organizations only. Should I try individual names too?

No, if it's an LLC stick with organization search. But double-check that the entity is actually active and not dissolved or suspended.

Yes I have the filing number OK-2024-XXXXXXX and it shows up when I search by file number. It's just the name searches that are inconsistent.

That's actually a good sign - means the filing itself is valid. The name search issues are probably just database indexing problems.

I've noticed the Oklahoma system sometimes takes a few weeks to fully index new filings for name searches. File number searches work immediately though.

That's exactly what I'm worried about. How quickly does Certana.ai flag these kinds of issues?

Pretty much instantly. Upload your documents and it highlights any discrepancies right away.

How long does a UCC-3 amendment take to process in Oklahoma?

Usually same day or next business day if filed electronically. Much faster than waiting for the original filing to be corrected.

Definitely file the amendment if there's any doubt about the name. I've seen deals fall apart over UCC filing errors.

That's a good practice. I should have done that before assuming everything was fine.

Yeah, it's extra work but it can save you from major headaches later. Especially when significant financing is involved.

Thanks for the recommendation. I think I'll give it a try before our closing next week.

Good call. Better to catch any issues now than discover them during due diligence.

Will do. Planning to check the Articles of Incorporation first thing tomorrow morning and then decide on the amendment.

Smart approach. The name accuracy is crucial for maintaining your lien priority.