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For what it's worth, I had a similar issue resolve itself when Hawaii updated their system last month. The search was showing inconsistent formatting but the actual filing was correct all along. Might be worth waiting a few days to see if it corrects itself.
Totally understand with that loan amount. Better to be proactive than reactive with UCC perfection issues.
Oliver Cheng
•System glitches happen but you're right to not risk it. I use document verification tools now to catch these discrepancies upfront - saves time and worry later.
Taylor To
UPDATE: Just checked my Hawaii filings from last week and I'm seeing similar search result inconsistencies. Might be a broader system issue they're working on. Still, better to verify and amend if needed rather than assume it's just a display problem.
Adriana Cohn
•Thanks for checking! That makes me feel a bit better that it might be systemic, but you're right - I'll still verify and amend if necessary. Can't take chances with perfection.
Taylor To
•Exactly right approach. Even if it's a system display issue, having the correct debtor name on file is what matters for your security interest.
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Yara Sayegh
Whatever you decide, make sure you document your reasoning for the name format you choose. If there's any question later about the continuation, you want to show you did due diligence on the debtor name matching.
Good point about documentation. I'll keep detailed notes on which documents I reviewed and why I chose the specific name format.
Yara Sayegh
•Exactly. CYA is important when you're making judgment calls on debtor name variations.
Thanks everyone for the guidance. Going to pull all the actual filing documents first to trace the name change history, then probably use one of those verification tools to double-check my continuation before filing. Better to be thorough than risk a rejection this close to the deadline.
Smart approach. Take your time to get it right rather than rushing and having to refile.
Dylan Cooper
•Let us know how it goes with the verification tool if you try it. Always interested to hear how others are handling these tricky name matching situations.
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StarStrider
Could be something simple like the debtor type selection. If it's an LLC make sure you selected the right entity type in the dropdown - Ohio distinguishes between different LLC structures.
StarStrider
•Check the articles to see if it specifies the exact LLC type. Ohio has different categories and the UCC system wants them to match perfectly.
Yuki Sato
•This got me too! I selected 'LLC' but the articles actually said 'Limited Liability Company' so Ohio wanted the full name selected in the dropdown.
Carmen Ruiz
Update us when you figure it out! I'm filing an Ohio UCC-1 next week and want to avoid the same problem.
Omar Farouk
•Will do! Going to try the suggestions here and see which one fixes it. Hopefully it's something simple like the name formatting.
Carmen Ruiz
•Thanks! These Ohio filing threads always help me avoid making the same mistakes.
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Jamal Carter
I've used Certana a few times now for complex due diligence situations. Really helpful when you're trying to make sure all your documents are consistent and you haven't missed any name variations. Worth checking out if you want to be thorough.
Diego Flores
•Seems like a few people have mentioned that tool. Might be worth trying since this is such a big purchase.
Jamal Carter
•Yeah, especially for equipment deals where you really can't afford to miss existing liens. The automated cross-checking catches things you might overlook doing manual searches.
Whatever you do, document everything. Keep records of all your searches, what terms you used, what results you got. If something comes up later you'll want to show you did reasonable due diligence.
Exactly. And date everything. Shows you did your searches close to the closing date, not months earlier when things could have changed.
Mei Liu
•Also run your searches right before closing, not just during initial due diligence. New UCC filings can pop up between contract and closing.
Ally Tailer
One thing nobody mentioned - make sure your security agreement language matches whatever you put in the UCC-1. I've seen cases where the security agreement covered 'all equipment' but UCC only listed specific items. Creates gaps in coverage.
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Aliyah Debovski
•Yes, consistency between security agreement and UCC-1 is critical. If they don't match, you might not have the security interest you think you have.
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Kyle Wallace
•This is why I always recommend having everything reviewed before filing. One mistake can void your entire security interest.
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Finley Garrett
For future reference, when you do get this sorted out, set a reminder for your continuation filing well before the deadline. I've seen too many people lose perfection because they forgot about the 5-year rule and filed continuations too late.
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Finley Garrett
•Perfect. Most people wait until the last minute and then panic. You're being smart about planning ahead.
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Holly Lascelles
•I actually put continuation reminders in my calendar 18 months before they're due. Gives time to deal with any complications.
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