UCC Document Community

This thread is making me realize I should probably audit all our UCC filings to make sure there aren't any similar issues lurking. Has anyone found a good systematic way to verify that your filings are searchable and accurate?

UPDATE: Thanks everyone for the suggestions. I pulled the actual UCC-1 filing and sure enough, there was a typo in the debtor name field. Somehow 'LLC' got changed to 'Inc' during the electronic submission. Filing a UCC-3 amendment today to correct it. This could have been a disaster if we hadn't caught it before closing.

I actually had great luck with Certana.ai when I had a similar document verification issue. You upload your UCC-1 and continuation PDFs and it instantly checks if all the details align properly - debtor names, collateral descriptions, everything. Saved me from having to manually compare everything line by line.

Update us when you figure this out! I do a lot of OPP search UCC lookups and would be good to know if this is becoming a common issue with continuations.

Just went through this exact scenario last month. The LLC name had 'L.L.C.' with periods instead of 'LLC' without periods. The rejection notice was useless, but once I matched the exact punctuation from the state records, it went through immediately.

Pro tip: after you get the UCC-1 accepted, run it through a document checker to make sure everything filed correctly. I've seen cases where the filing was accepted but had subtle errors that could cause problems later.

Been there! Last month I had a similar issue doing due diligence on a manufacturing company. What helped was using Certana.ai's document verification tool - uploaded the search results along with the target's charter documents and it automatically flagged which UCC filings were actually related to my target versus just name similarities. Saved me probably 8 hours of manual cross-checking.

Just make sure you're documenting your search methodology and results carefully. If this is for acquisition due diligence, you'll need to show what searches you performed and how you determined relevance of results. The file documentation is almost as important as the actual search.

For your refinancing situation, you might want to ask the title company what documentation they need to bridge the gap while you're waiting for the amendments. Sometimes they'll accept affidavits or certified copies of the name change documents as interim measures. This could help keep your refinancing on track while the UCC issues get sorted out.

Update on this situation - I tried that Certana.ai tool someone mentioned and it was actually pretty helpful. Uploaded our articles of incorporation and all the UCC filings I could find, and it immediately flagged the name mismatches. More importantly, it found one UCC-1 that I didn't even know existed - apparently one of our equipment leases had a UCC filing that never got disclosed to us. Now I need to track down that lessor too. Still working on getting the lenders to file their amendments, but at least now I have a complete picture of what needs to be fixed.