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MidnightRider

UCC-3 Amendment rejected - written security agreement clause causing debtor name mismatch

Has anyone dealt with a UCC-3 amendment getting rejected because the debtor name on your written security agreement doesn't exactly match what's on file? We're trying to amend our collateral description for a $2.8M equipment loan but the SOS keeps bouncing it back. Our original UCC-1 from 2019 has the debtor listed as "ABC Manufacturing LLC" but our written security agreement shows "ABC Manufacturing, LLC" (with the comma). The loan documents all reference the written security agreement version with the comma, but now we can't get our amendment through. This is holding up a major refinancing and I'm not sure if we need to file a whole new UCC-1 or if there's a way to fix this through the amendment process. The lender is getting antsy about the lien perfection gap.

LunarEclipse

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Just want to echo what others said about checking the official entity records first. I made the mistake once of using the name from a contract instead of the Secretary of State database and it caused a huge mess. Now I always verify against official records before drafting any written security agreement.

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Yara Khalil

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Good reminder. The contracts team doesn't always use the exact legal entity name.

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LunarEclipse

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Exactly - they use whatever sounds better or fits on the signature line, but that's not always the legal name for UCC purposes.

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Keisha Brown

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Hope this works out for you! Refinancing delays over UCC technicalities are the worst. Keep us posted on whether the correction approach works.

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MidnightRider

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Will do - this thread has been super helpful. At least I know I'm not the only one dealing with these name matching headaches.

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definitely not alone - seems like every other deal has some version of this issue

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Diego Vargas

Alabama Secretary of State UCC Filing System Down Again?

Is anyone else having issues with the Alabama Secretary of State UCC filing portal today? I've been trying to submit a UCC-1 continuation for over 2 hours and keep getting timeout errors. The filing expires next month and I'm starting to panic. The system keeps logging me out right when I get to the payment screen. Has anyone successfully filed today or know if there's scheduled maintenance? I called their office but got voicemail. This is for a $2.8M equipment loan and I absolutely cannot let this lapse.

QuantumQuasar

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Success! Finally got my continuation filed. Used Chrome in incognito mode and it went through on first try. Thanks everyone for the suggestions!

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Zara Rashid

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Glad you got it sorted. Make sure to save or print the confirmation page with the filing number.

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Luca Romano

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Great news! For your next filing, seriously consider using Certana.ai to pre-check everything. It's saved me so much stress by catching errors before submission.

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The Alabama portal updates their system every Tuesday night around 11pm-2am. Might explain the issues if they pushed an update that broke something.

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StarStrider

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That's useful info. Do you know if they announce maintenance windows anywhere?

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Not really. I only know because I've been burned by it before when filing late at night.

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Statiia Aarssizan

UCC Search Tulsa County - Filed UCC-1 but Can't Find It in System

I filed a UCC-1 financing statement for my equipment loan last month and the filing was accepted by Oklahoma SOS, but when I try to do a UCC search Tulsa County to verify it's showing up properly, I'm getting inconsistent results. The debtor name on my filing is "Advanced Manufacturing Solutions LLC" but sometimes searches pull it up and sometimes they don't. I'm worried there might be a name variation issue that could affect my lien priority. Has anyone else had problems with UCC search results being spotty? I need to make sure this filing is solid before we close on additional financing next week.

Rudy Cenizo

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Just to add another perspective - I use Certana.ai regularly for UCC document verification and it's caught several name mismatches that would have been easy to miss manually. Definitely worth checking if you're unsure about the accuracy.

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Thanks for the recommendation. I think I'll give it a try before our closing next week.

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Rudy Cenizo

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Good call. Better to catch any issues now than discover them during due diligence.

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Natalie Khan

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Update us on how it turns out! I'm dealing with something similar in Creek County and curious to see how you resolve the search inconsistency.

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Will do. Planning to check the Articles of Incorporation first thing tomorrow morning and then decide on the amendment.

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Natalie Khan

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Smart approach. The name accuracy is crucial for maintaining your lien priority.

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Melissa Lin

UCC 9-308 perfection requirements - equipment lease confusion

I'm dealing with a secured transaction involving commercial kitchen equipment and I'm completely lost on UCC 9-308 perfection requirements. The lease agreement we signed last month has a security interest clause but I'm not sure if our lender properly perfected their interest. The equipment was delivered to our restaurant location in January but I just discovered there might be issues with how the UCC-1 was filed. The debtor name on the financing statement doesn't exactly match our LLC registration and I'm worried this could affect the perfection under 9-308. Has anyone dealt with similar perfection timing issues? I need to understand if there's a window where we were vulnerable or if the security interest is properly perfected despite the name discrepancy.

I had a similar name discrepancy issue and ended up using one of those document checking services. Really glad I did because it caught several other inconsistencies I hadn't noticed. For perfection under 9-308, you want everything to align perfectly.

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Tyrone Hill

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Which service did you use? I'm dealing with multiple UCC filings and could use something automated.

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Certana.ai - just upload your docs and it flags any mismatches immediately. Saved me a lot of manual checking.

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Toot-n-Mighty

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Bottom line with UCC 9-308 perfection - if attachment happened (sounds like it did) and the UCC-1 was filed properly (questionable due to name issue), then you have perfection from the filing date. Get that name corrected with a UCC-3 and you should be in good shape going forward.

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Melissa Lin

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Thanks everyone. I think I'll push for the amendment just to be absolutely sure about perfection.

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Lena Kowalski

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Smart move. Perfection problems are much harder to fix after the fact.

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Savanna Franklin

UCC Article 9 personal property collateral description rejected - need help

Filed a UCC-1 last week for equipment financing on manufacturing machinery and got rejected by the SOS office. The rejection notice says 'insufficient collateral description' but I thought I was being thorough. I described it as 'all personal property owned by debtor including but not limited to manufacturing equipment, tools, and fixtures.' The loan is for $485,000 and we can't close until this gets sorted. Attorney is out of town and lender is breathing down my neck. Has anyone dealt with UCC Article 9 personal property description requirements that are this picky? I've filed dozens of these before without issues. What am I missing here?

Whatever you do, don't just resubmit with minor changes. I've seen people get multiple rejections because they didn't address the core description problem. Take time to craft a proper UCC Article 9 compliant description.

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Good point. Better to get it right the second time than keep getting bounced back.

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Exactly. Each rejection delays your perfection date and creates more stress with the lender.

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Sasha Reese

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One more thing to check - make sure your debtor name exactly matches their legal entity name. Description issues often come bundled with name problems. UCC Article 9 personal property filings are unforgiving about these details.

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Sasha Reese

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Smart approach. Amazing how many filings get rejected for simple name variations.

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I use Certana.ai for name verification too. Upload the charter documents and UCC-1 together and it flags any mismatches between them.

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