Can I Submit NYS Childcare Expense Verification Without Provider's SSN? (Due March 10, 2025)

I just got a letter from NYS Tax Department about my 2024 New York State income tax return saying they need to verify information about my childcare expenses by March 10, 2025. The letter states: "We need more information by March 10, 2025 about your 2024 New York State income tax return. We need to verify information reported on your return." They're asking for copies of the following information regarding my claimed child and dependent care expenses: - An itemized statement from a licensed daycare provider listing my daycare expenses, payments, and who made each payment - Canceled checks, money order stubs, receipts, or statements showing amounts of direct payments I made for daycare expenses - If I received public assistance for childcare, provide copies of statements detailing the deposits of any money I received. Include a copy of the placement notice from the Department of Social Services showing the placement date and parent fee. - If the child or dependent is over age 13, provide a statement from their doctor stating they were unable to care for themselves. My problem is my childcare provider gets disability and absolutely refuses to give her SSN because she's worried it'll affect her benefits. I have all the payment receipts they're asking for that show every payment I made, but no SSN from her. The letter outlines several ways to submit the information: 1. Online - "If you already have an Online Services account with the New York State Tax Department use your account to respond to this notice. If you do not have an online account go to www.tax.ny.gov and select Create Account" 2. Fax: 518-435-8524 3. U.S. Mail: NYS Tax Department Audit Division-Income/Franchise Desk, P.O. Box 15312, Albany, NY 12212-5312 4. Private delivery service: NYS Tax Department RPC-PIT 90 Cohoes Avenue, Green Island, NY 12183 Will this hold up both my federal and state refunds? I can provide literally everything they're asking for in terms of payment proof, but I'm stuck on the SSN issue. Has anyone dealt with something similar with a provider who won't provide their tax info? This is really stressing me out because that March 10th deadline is coming up fast, and I want to make sure I'm sending them everything correctly. Should I include a letter explaining the SSN situation along with all the payment documentation I have?

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The Boss

This is a standard NYS tax verification request for childcare expenses. The key here is that the state is offering multiple ways to verify your expenses without necessarily requiring the provider's SSN. They're specifically asking for: 1. Itemized statements showing your daycare expenses and payment history 2. Proof of payments through canceled checks, money order stubs, or receipts 3. If applicable, documentation from Social Services showing any assistance received The March 10, 2025 deadline gives you time to gather these materials. The state provides three submission options: - Online through your NYS Tax Department account (preferred method) - Fax to 518-435-8524 - Mail to their Albany address Important note: The letter only mentions verifying your NYS return, so this inquiry shouldn't directly affect your federal refund. The focus is on documenting the payments themselves rather than the provider's tax information. Since you have all the payment receipts, you should be able to satisfy their primary verification requirements even without the provider's SSN. You can create an online account at www.tax.ny.gov if you don't already have one, which is their recommended submission method for faster processing.

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