No IRS Transcript Updates 4 Weeks After Responding to Letter 12C for $8,560 W2 Verification
I got Letter 12C dated Feb. 14, 2023 (reference number 0426527365) from the IRS about my 2022 Form 1040 return asking for W2 verification. The letter I received states: "IRS Department Internal Revenue of the Treasury Service AUSC SAO OMB Clearance No.: 1545-0074 AUSTIN 02 TX 73301-0034 In reply refer to: 0426527365 Feb. 14, 2023 LTR 12C 0 R ***-**-8076 202212 30 Input Op: 0426827365 00003253 BODC: SB 108 76063 Social Security number: 76221-427-25810-3 Dear Taxpayer: We received Dec. 31, 2022, Form 1040 federal individual income tax return, but we need more information to process your return accurately. Unless required otherwise, send us your reply within the 20 days from the date of this letter. Enclose only the information we requested and any forms, schedules, or other information required to support your entries and a copy of this letter. Don't send a copy of your return unless we ask you to do so. Don't respond with a Form 1040-X, Amended U.S. Individual Income Tax Return. We'll issue any refund due to you in 6 to 8 weeks from the time we receive your response. If we don't receive a response from you, we may have to increase the tax you owe or reduce your refund." Specifically, they need documentation to support the wage/withholding entry of $8,560.00 that I reported on line 25d of Form 1040. The letter continues: "To support the amount of wage or withholding entry of $8,560.00 on line 25d of Form 1040 submit: - Form W-2, Wage and Tax Statement - Form W-2G, Certain Gambling Winnings - Form 1099-R, Distributions from Pensions, Annuities, Retirement or Profit Sharing Plans, IRAs, Insurance Contracts, etc. - Other forms reporting wage or withholding If you don't have the form you need, contact the issuer of the income statement for a copy and send it with a copy of this letter. Otherwise, send us the information in some substitute form. For example, you can send an earnings statement or paystub from your employer which shows year-to-date totals." The letter also mentioned that I could fax my information to 844-254-2836 using either a fax machine or an online fax service. It warned me to protect myself when sending digital data by understanding the fax service's privacy and security policies. Due to high volume, they can't acknowledge receipt of my fax, and my faxed signatures will become a permanent part of my filing. I faxed all my documents to their number 844-254-2836 on February 20th, but my transcripts still show N/A when I check. I'm getting worried since the letter explicitly states they'll issue any refund due "in 6 to 8 weeks from the time we receive your response." Has anyone dealt with this verification process before? I'm getting anxious since it's been a while and still no updates showing in my transcript. I'm concerned because the letter sent from "AUSTIN 02 TX 73301-0034" clearly warned that if they don't receive a response, they may increase the tax I owe or reduce my refund.
15 comments
Avery Saint
This IRS Letter 12C (dated February 13, 2023) is specifically requesting verification for the $8,560.00 reported on line 25d of your 2022 Form 1040. The reference number 0426527365 and the time-sensitive nature (20-day response window) are important details to note. The letter allows multiple forms of documentation to verify your wages/withholding: - W-2 form - W-2G for gambling income - 1099-R for retirement distributions - Alternative documentation like year-end paystubs showing totals The fax number (844-254-2836) provided is the preferred submission method. Important: The IRS specifically warns against sending duplicate documentation by mail as this could delay processing. The N/A status on your transcript is actually normal during this verification process - it indicates your return has been temporarily removed for review. While the letter states 6-8 weeks processing time after receiving your documentation, current IRS processing times may extend beyond this window. A key detail from the OCR is that failure to respond could result in an increase to your tax liability or reduction in refund, so maintaining copies of your submission documentation is crucial for your records.
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Ryan Vasquez
thx for explaining! do u know if calling them would speed things up?
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Avery Saint
Calling usually won't expedite the process. They'll just tell you to wait the full 8 weeks before making any inquiries.
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Taylor Chen
Hey, I was in the exact same situation last month. I used taxr.ai ($1) to analyze my transcript and it actually showed me exactly where my return was stuck and predicted when it would be resolved. Saved me hours of guesswork and anxiety https://taxr.ai
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Keith Davidson
Is that site legit? Kinda scared to upload my transcript to random websites 👀
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Taylor Chen
totally get the concern! but its super secure and encrypted. Plus it gave me way better info than the IRS agents on the phone lol
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Ezra Bates
just tried it myself - worth every penny fr fr 💯
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Ana Erdoğan
Been stuck in this boat since January. Faxed my docs twice already smh 🤦♂️
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Sophia Carson
dont fax multiple times! it actually pushes u back in the queue 😭
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Elijah Knight
LPT: Always keep copies of ur W2s and take pics with ur phone. learned that the hard way last year
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Brooklyn Foley
The IRS is such a joke rn. Why they gotta make everything so complicated smh
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Jay Lincoln
fr fr their systems are straight outta 1985 🤡
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Jessica Suarez
Quick tip: Their fax system is garbage. I had better luck using an online fax service like FaxZero or HelloFax. At least u get confirmation it went through.
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Ryan Vasquez
which one did u use? might try that if i need to send again
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Jessica Suarez
I used HelloFax. Super easy interface and keeps records of everything u send
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