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Emma Davis

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Don't forget to look at your state tax situation too! Even if you don't need to file federal, some states have lower thresholds. I was in your same situation in GA and still had to file a state return.

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That's a good point. I worked in two different states last year because I did a summer internship, and it was so confusing figuring out how to handle state taxes.

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Since you're in South Carolina, you're actually in luck! SC has a pretty straightforward tax situation for students. You mentioned that SC state tax is listed on your paystubs but no amounts are being deducted - that's likely because SC has a standard deduction of $12,000 for single filers in 2025, so with your $11,500 income, you probably won't owe any SC state taxes. However, I'd still recommend filing both federal and state returns. For federal, you'll get back that $1,250 in withholding since you're under the filing threshold. For SC, even though you might not owe anything, filing ensures you get any state withholding back (if any was taken) and creates a record. One thing to watch out for - make sure your parents aren't planning to claim education credits based on your tuition expenses. If they are and their income is within the phase-out limits, that could affect whether it makes sense for you to remain a dependent. The coordination between your tax situation and theirs is worth discussing as a family to make sure everyone gets the maximum benefit.

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Yuki Tanaka

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This is really helpful information about SC taxes! I'm also a student in SC and was wondering about the state tax situation. One question though - you mentioned creating a record by filing state taxes even if you don't owe anything. Is there any downside to not filing state if you truly don't owe anything and no withholding was taken? I'm trying to keep things as simple as possible for my first time filing taxes.

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Does anyone know if u need to set this up differently for different accounting software programs? Im using Xero and it just asks me to set up "tax rates" without this recoverable/non-recoverable distinction. So confused!!!

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Omar Zaki

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In Xero, you typically set up tax rates differently. For US businesses, you'd usually create tax rates for what you COLLECT from customers. For purchases, you'd normally just expense the whole amount including tax since US sales tax isn't recoverable. Some software uses different terminology but the concept is the same.

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Carmen Diaz

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This is such a common confusion point for new business owners! You're absolutely right that US sales taxes are generally non-recoverable, unlike VAT systems. When setting up QuickBooks or any accounting software for a US business, you should select "non-recoverable" for sales taxes. The key thing to remember is that in the US, you collect sales tax from your customers and remit it to the state, but any sales tax you pay on your own business purchases becomes part of your cost of goods sold or business expenses. You can't offset what you pay against what you collect like you can with VAT. For your e-commerce business, make sure you're also registered for sales tax collection in states where you have nexus (physical or economic presence). Each state has different thresholds and rules. And don't forget - while the sales tax you pay isn't "recoverable" through the sales tax system, it is deductible as a business expense on your income tax return, which still provides some tax benefit. Good luck with your new business setup!

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Thanks Carmen, this is really helpful! I'm just getting started with my online business too and was wondering - when you mention registering for sales tax collection in states where you have nexus, how do you keep track of all the different state thresholds? Some states seem to have really low economic nexus thresholds (like $100K in sales) while others are higher. Is there a good resource or tool that helps monitor when you cross these thresholds across multiple states?

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I'm in a similar situation - new job starting next week and feeling overwhelmed by the W-4 changes! Based on what everyone's shared here, it sounds like the key is being conservative with withholding to avoid owing money later. I'm single with just one job, so I'm planning to fill out Step 1, leave Step 2 blank, skip Step 3 (no dependents), and maybe add $30-40 extra withholding in Step 4(c) just to be safe. Better to get a small refund than owe the IRS! Thanks for all the helpful advice everyone - this thread has been a lifesaver for understanding the new form.

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Oliver Cheng

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That sounds like a solid plan! I went through the same thing when I started my current job about 6 months ago. Adding that extra $30-40 is really smart - I wish I had done that because I ended up owing about $200 at tax time even though I thought I filled everything out correctly. The "better safe than sorry" approach with withholding is definitely the way to go, especially when you're dealing with the new form for the first time. Good luck with your new job!

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Great question! I went through this exact situation about 8 months ago when switching jobs. The new W-4 definitely takes some getting used to after the old allowances system. Here's what I learned from my experience: The biggest thing to remember is that the default withholding on the new form tends to be lower than what most people expect, so you might want to be a bit conservative. I'd recommend: 1. Fill out Step 1 with your basic info 2. If you're single with one job, you can probably leave Step 2 blank 3. Skip Step 3 if no dependents 4. Consider adding $25-50 extra withholding in Step 4(c) - this is your safety buffer I made the mistake of not adding any extra withholding my first time and ended up owing about $300 at tax time. Now I always add a little extra just for peace of mind. The IRS withholding calculator others mentioned is helpful, but honestly for a straightforward situation like yours, the conservative approach above should work well. Good luck with the new job!

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This is really helpful advice! I'm actually in a similar boat - been at my current job for 3 years but considering a job change soon, so I'll need to deal with the new W-4 for the first time too. The extra withholding tip is gold - I'd much rather get a small refund than owe money. Quick question though - is there any downside to adding too much extra withholding? Like if I put $75 instead of $50, am I just giving the government an interest-free loan, or does it affect anything else?

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Kylo Ren

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Has anyone had experience with an installment sale approach? I'm selling my business and the buyer wants to structure it as an asset purchase but pay over 5 years. How does this affect the tax situation?

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Installment sales can be really beneficial for tax purposes! You essentially spread the gain (and therefore the tax liability) over the payment period rather than recognizing it all in the year of sale. You'll need to file Form 6252 with your tax return each year. Be aware that depreciation recapture is generally taxed in the year of sale regardless of when you receive payments. Also, if any assets are allocated to inventory, you can't use installment method for that portion.

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Great discussion here! I went through a business sale two years ago and learned some hard lessons about the importance of getting proper valuation and allocation documentation early in the process. One thing I wish I'd known is that the IRS pays close attention to how you allocate purchase price between assets, especially when there's a large goodwill component. They want to see that the allocation reflects actual fair market values, not just what's most tax-advantageous for either party. My advice: get an independent business valuation done before you start negotiations. It costs a few thousand dollars but it gives you solid ground to stand on when the buyer's team starts pushing for allocations that favor them. The appraiser will break down the value of tangible assets, customer lists, non-compete agreements, and goodwill based on accepted valuation methods. Also, don't forget about potential depreciation recapture on equipment and other assets - this gets taxed as ordinary income even in an asset sale, which caught me off guard. Make sure your tax advisor runs the numbers on this before you commit to any structure. The whole process is complex but definitely manageable with the right professional help. Good luck with your sale!

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This is really helpful advice about getting an independent valuation done upfront. I'm just starting to think about selling my consulting business and hadn't considered how much the IRS scrutinizes purchase price allocation. When you say the depreciation recapture "caught you off guard" - was it a significant amount? I'm wondering if there are ways to minimize this or if it's just something you have to accept as part of an asset sale structure. Also, did you find that having that independent valuation actually helped speed up negotiations, or did the buyer still want to do their own due diligence on asset values anyway?

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Raul Neal

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I'm going through this exact nightmare right now! Filed in early February, got my error letter in March, and I'm still waiting with zero movement on my transcript. It's incredibly frustrating when you need that refund and the IRS just seems to forget you exist. What really gets me is how they can process millions of returns normally but somehow the errors department operates like it's 1985. I've been checking my transcript obsessively (probably not healthy šŸ˜…) and it's still completely blank - no cycle codes, nothing. Has anyone had success with faxing additional documentation even if they didn't specifically request it? My tax preparer thinks we should send a cover letter explaining the error in more detail, but I'm worried it might just confuse things further or reset our place in line. The uncertainty is killing me. At least when you're in normal processing you get some kind of timeline, but with errors it's just "wait and hope." I've been tempted to call but after reading everyone's experiences, it sounds like even getting through doesn't guarantee much progress.

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I totally understand that frustration! I'm dealing with something similar - filed in March and got my error letter in April. The waiting without any updates is the worst part. From what I've been reading here, it sounds like sending additional documentation that wasn't specifically requested might actually cause more delays. Several people mentioned that the key is to send exactly what they asked for, nothing more, nothing less. Adding extra explanations could potentially confuse the reviewer or make them think there are additional issues to investigate. I'd probably hold off on the extra cover letter unless your tax preparer has specific experience with IRS errors department procedures. It seems like the safest approach is to stick to their exact requests and then just... wait (as painful as that is). The obsessive transcript checking is so relatable though! I've been doing the same thing even though I know logically it's not going to change daily. Hang in there - based on everyone's experiences here, it sounds like when it finally updates, it happens pretty quickly.

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I'm a newcomer to this community but unfortunately not new to IRS errors department delays! Just wanted to share my recent experience since it might help set realistic expectations. I got caught in the errors department earlier this year - filed in January, error letter in February, and finally resolved in late April. That's about 12 weeks total from when I submitted the requested documentation. What I learned is that the "8-10 weeks" timeline people mention is really just the minimum - it can easily stretch longer depending on the complexity of your case and current backlogs. One thing that really helped my peace of mind was understanding that no transcript movement doesn't mean no progress. My case was apparently being worked on for weeks before anything showed up on my transcript. When it finally updated, like others have mentioned, it all happened at once - cycle codes, processing date, and refund date all appeared within 24 hours. The hardest part is accepting that there's really nothing you can do to speed it up once you've submitted what they requested. Calling constantly doesn't help and might actually be counterproductive. I found that checking my transcript once a week (instead of daily) helped reduce my stress levels significantly. Hang in there - it will eventually resolve, even though the wait feels endless!

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Chloe Harris

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This is really reassuring to hear from someone who just went through it! 12 weeks is longer than I was hoping for, but at least it gives me a more realistic timeline to work with. The part about progress happening behind the scenes even when the transcript doesn't show anything is actually comforting - I've been interpreting the blank transcript as meaning nothing is happening at all. Your advice about checking weekly instead of daily is probably something I need to take to heart. I've been refreshing that transcript page multiple times a day and it's definitely not helping my stress levels! It's just so hard when you're waiting for money you really need and you have zero visibility into the process. Did you ever call during those 12 weeks, or did you just wait it out completely? I keep going back and forth on whether it's worth trying to get through to someone or if I should just be patient and let the process run its course.

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