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For what it's worth, I've had two jobs with very different pay scales for years (one $85K, one about $5K). I never check the multiple jobs box and just claim single/zero on both W-4s. This has always resulted in a refund at tax time. The withholding from my main job covers most of my tax liability, and the little bit withheld from my smaller job is just extra cushion. Simple approach but it works for me!
But doesn't the new W-4 not have allowances anymore? I thought they got rid of the "0 allowances" option in 2020 when they redesigned the form.
You're absolutely right, and I should have been more clear. On the new W-4 form, I don't check the multiple jobs box, and I don't claim any adjustments to income or deductions. This effectively results in maximum withholding (similar to what "0 allowances" used to do on the old form). The principle is the same though - I let my main job withhold at the standard rate, and then my smaller job also withholds at the standard rate. Since the withholding tables don't "know" about my other job, I end up with a bit more withheld than necessary, which gives me a refund rather than owing taxes.
I made a huge mistake with my W-4 last year - checked the multiple jobs box for both my main job ($90K) and my weekend job ($7K), and they BOTH withheld as if I was making double the income at each job. Got a massive refund but my paychecks were tiny all year! Don't overthink it - with such a small second job, just make sure you're withholding enough at your main job. The IRS withholding calculator on their website can help you figure out the exact amount if you want to be precise.
I'm a tax preparer (not a CPA) and I can tell you this is completely unacceptable behavior. Every client has the absolute right to review their return before filing. In fact, we're required to get your signature on Form 8879 to authorize electronic filing, which specifically means you've reviewed and approved the return. Your CPA might be overwhelmed during tax season, but that's no excuse. Insist on seeing your return or find someone else, even if it means filing an extension. Better to file later with an accurate return than file on time with errors you never got to check.
What's the deadline for filing an extension? And does filing an extension mean I can avoid penalties if I end up owing money?
The deadline for filing an extension is the same as the regular tax deadline - April 15th (April 18th for 2025 due to the weekend and holidays). Filing Form 4868 gives you until October 15th to submit your actual return. An extension gives you more time to file, but it does NOT give you more time to pay. If you'll owe taxes, you should estimate and pay that amount when you file the extension to avoid penalties and interest. If you're getting a refund, there's no penalty for filing after the deadline even without an extension (though you'd be delaying your refund).
After reading all these comments, I called my CPA's office and clearly stated "I need to review my return before it's filed as is my legal right." The receptionist put me on brief hold, then came back and scheduled a time for me to come in tomorrow. Sometimes being direct and stating it as a right rather than a request makes all the difference. Thanks everyone for the confidence to push back on this!
To directly answer your original question - $500-1000 is definitely on the high side for just filing a 990-N. That's the kind of price you might pay for a full 990 with financial statements and schedules, not the simplified e-Postcard. I'd suggest first checking if your national fraternity organization provides any tax filing assistance. Many larger Greek organizations offer support to their chapters for exactly this situation. They might have guides or even staff who can help you through the process. If you decide to go the DIY route (which is completely reasonable for a 990-N), make sure you keep all the confirmation emails/documents from your filing. You'll want proof that you've met your obligations in case questions ever come up.
Thanks for mentioning the national org - I didn't think about that! I just checked our member portal and it looks like they actually do have some resources specifically for chapter treasurers. Apparently they even host a monthly zoom call where they answer tax questions from chapter officers. Do you know how soon after our fiscal year ends we need to file? Our fiscal year follows the academic year and ended May 31st.
The 990-N is due by the 15th day of the 5th month after your fiscal year ends. So with your May 31st fiscal year end, you'd need to file by October 15th. That's good news about your national organization resources! Those monthly calls could be incredibly valuable, especially if you have any fraternity-specific questions that general tax advice wouldn't cover. Many national Greek organizations have dealt with these exact issues across hundreds of chapters for decades, so they often have very specific guidance that's tailored to your situation.
Quick tip - make sure your fraternity is actually eligible for the 990-N! Some social fraternities operate under section 501(c)(7) as social clubs rather than 501(c)(3) charitable organizations, and the filing requirements can be different. Also check if your state has separate filing requirements beyond the federal 990-N. In some states, even small exempt organizations need to file additional forms or annual reports to maintain their status.
Yeah this is important. My fraternity had to file a 990-EZ even though our income was under 50k because we were classified as a social club not a charitable org. Found out the hard way after doing the 990-N incorrectly for 2 years.
One thing I haven't seen mentioned yet - make sure you're also filing an FBAR (FinCEN Form 114) if the total of all your foreign accounts was over $10,000 at any point during the year! That's separate from your tax return and has a different deadline.
This is so important! I got hit with a huge penalty for not filing FBAR even though I reported all my income correctly. The FBAR deadline is actually April 15 now, same as taxes, but with an automatic extension to October.
Just a quick note about physical presence test - if you're trying to qualify for the Foreign Earned Income Exclusion, you need to be physically present in foreign countries for at least 330 days in a 12-month period. Some digital nomads mess this up by spending too much time back in the US. Keep good records of your entry/exit dates!
Natasha Ivanova
Something everyone's missing in this conversation - qualified retirement plans! While Roth IRAs have that marriage penalty with the lower limits, employer plans like 401ks don't have this issue. Also, don't forget about spousal IRAs - if one of you stops working when the baby comes, the working spouse can still contribute to the non-working spouse's IRA even with no income. This is ONLY available if you're legally married. And remember, with a kid, one of you gets head of household filing status if unmarried, which is better than single filing status but not as good as MFJ in many cases. The higher standard deduction for MFJ vs HOH+Single might offset some of what you're calculating.
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Zainab Ahmed
ā¢I hadn't thought about the spousal IRA angle - that's a good point if one of us takes time off work. For the head of household vs. MFJ comparison, do you know roughly what income levels the breakeven point would be? We're trying to plan for several scenarios.
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Natasha Ivanova
ā¢The breakeven point between HOH+Single vs. MFJ varies widely based on income distribution, deductions, and credits. Generally, if you both make similar high incomes (like your situation), staying unmarried often provides tax advantages. The MFJ advantages typically shine when incomes are very disparate. For 2024/2025, the standard deduction for MFJ is $29,200 while HOH is $21,900 and Single is $14,600. So HOH+Single combined is $36,500 - already higher than MFJ. But when you factor in the different tax brackets, EITC, child tax credits, etc., it gets complicated. The child tax credit phase-out starts at different income levels for different filing statuses. If one of you might take extended time off work with the baby, that's when marriage often becomes more advantageous tax-wise due to the income splitting effect and spousal IRA.
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NebulaNomad
Has anyone mentioned the Alternative Minimum Tax (AMT)? At your income levels, especially if you're in a high tax state with high property taxes, AMT can kick in and eliminate some deductions when married. Also consider that many tax benefits phase out based on AGI - not just Roth contributions but also student loan interest deductions, rental loss deductions, etc. As a married couple your combined AGI could push you over these limits. Something else to consider - marriage gives you double the capital loss deduction ($6,000 vs $3,000) which matters if you have investment losses to harvest.
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Javier Garcia
ā¢The capital loss thing is interesting, but only matters if both people have capital losses exceeding $3k individually, right? Otherwise it doesn't seem like an advantage.
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