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Anyone else notice the IRS has been taking longer to process CAA-submitted W7 applications lately? Last year I was telling clients 4-6 weeks, but now I'm seeing 8-10 weeks minimum.
I've noticed the same thing. One of my applications from February just got approved last week - that's over 11 weeks! I think they're dealing with staffing shortages like every other government agency.
Thanks for confirming I'm not the only one experiencing this. Good to know I should be setting more realistic expectations for my clients. I've started telling them 10-12 weeks now just to be safe. It's frustrating because one of the benefits of using a CAA is supposed to be faster processing. I even had a client question why they should pay me when it's taking almost as long as regular mail-in applications.
Thanks for bringing up this processing time issue - I've definitely noticed the same trend. I'm also a newer CAA (about 8 months now) and I've been tracking my application timelines. My first few submissions in September/October were processed in about 5-6 weeks, but everything I've submitted since January has been taking 9-12 weeks. I think part of the issue is that the IRS is still catching up from the pandemic backlog, plus they've had budget constraints affecting staffing levels. What I've started doing is being very upfront with clients about current processing times and explaining that while CAA applications don't get lost in the mail like regular submissions can, the review process itself is just taking longer right now. I also make sure to emphasize the other benefits - like not having to mail original documents and generally having fewer rejections due to documentation issues since we verify everything upfront. It's not ideal, but at least clients appreciate the transparency about realistic timelines.
This is really helpful insight about the timeline trends! I'm just getting started as a CAA and was wondering if these delays are across the board or if certain types of applications are moving faster than others. Have you noticed any patterns - like are renewals processing quicker than first-time applications? Or does the applicant's country of origin seem to make a difference in processing speed? I'm trying to figure out how to set proper expectations with different client situations. Also, do you find it helpful to give clients any kind of timeline updates during the process, or do you just tell them upfront and then wait for the IRS to respond?
Don't forget to consider state tax implications too! My cousin's beach house in Florida was destroyed in a hurricane, and while he handled the federal taxes correctly, he completely missed some state-specific requirements for reporting the insurance proceeds. Some states follow federal rules for casualty losses and involuntary conversions, but others have their own forms and schedules. Might be worth checking with a local tax professional who knows your state's requirements.
This is such a good point. My state (California) required additional documentation for my fire loss claim that wasn't needed for federal. I almost missed it and would have had issues with my state return.
Just wanted to add one more thing that might help - make sure you keep detailed records of ALL expenses related to the fire and cleanup, even if they seem minor. I had a similar situation with a rental property fire and my tax preparer was able to deduct things like boarding up costs, debris removal, and even some of the storage fees for salvaged items. Also, if you had any personal property in the rental (appliances, furniture you provided to tenants), those might qualify for separate casualty loss treatment on Schedule A if they weren't fully reimbursed by insurance. It's easy to overlook these smaller items when you're focused on the big picture of the building and land. The timing issue you're dealing with is actually pretty common with insurance claims - they love to drag things out across tax years. Just make sure you're consistent in how you report the basis calculations between your 2024 and 2025 returns so you don't accidentally double-count anything.
This is really helpful advice about tracking all the related expenses! I'm dealing with a similar situation where my duplex had a kitchen fire last month. Insurance is covering the major repairs but I've already spent about $800 on temporary boarding and security measures that they said might not be reimbursable. Good to know these could still be deductible even if insurance doesn't cover them. Also wondering - for the personal property you mentioned, does that include things like the refrigerator and washer/dryer that came with the rental? I provided those as part of the furnished rental but I'm not sure if they count as part of the building or separate personal property for tax purposes.
Anyone else think its crazy we cant update banking info in 2025? Like hello IRS get with the times š
Pro tip: call the IRS at 1-800-829-1040 and ask them to put a "trace" on your refund if it's been more than 21 days since you filed. They can sometimes expedite the paper check process or give you a better timeline. Also, definitely check that your address is correct in your IRS online account - I've seen people wait months for checks that went to old addresses!
This is super helpful! I didn't know about the trace option. Quick question - do you need any special documentation when you call to request the trace, or just your SSN and filing info?
I went through this exact same situation last year with about $25 in stock profits. After reading through all the comments here, I decided to call the IRS directly (yes, it took forever to get through). The agent told me something that might help clarify things for everyone: The key isn't the profit amount - it's whether your broker reported the cost basis to the IRS on your 1099-B. Look at your 1099-B form and check if there's basis information included. If it shows "basis reported to IRS" or has the cost basis filled in, then the IRS already has all the information they need and you likely don't need Form 8453. However, if your 1099-B shows the sale proceeds but NOT the cost basis (common with older accounts or certain types of trades), then yes, you need to send Form 8453 with documentation regardless of the tiny profit amount. For my $25 situation, it turned out my broker HAD reported the basis, so I didn't need to send anything extra. Check your 1099-B first before assuming you need to mail anything!
This is super helpful! I just checked my 1099-B and you're absolutely right - some of my trades show "basis reported to IRS" and others don't. I never realized that was the key distinction. It looks like I only need to send Form 8453 documentation for about 3 out of my 15 trades. This saves me from printing out a massive stack of papers for trades that are already fully reported. Thanks for taking the time to actually call and get the official answer!
This is really helpful information from everyone! I'm dealing with a similar situation but with crypto trades instead of stocks. Made about $45 in profits from some Bitcoin trades last year and my tax software is also telling me I need Form 8453. From what I'm reading here, it sounds like the key is whether the exchanges reported my cost basis to the IRS. Most crypto exchanges don't provide 1099-B forms like stock brokers do - they usually just give you a 1099-K or their own transaction summary. Does anyone know if the same "basis reported to IRS" rule applies to cryptocurrency transactions, or do crypto trades automatically require the Form 8453 documentation regardless of the amount? I'm trying to figure out if I can avoid mailing in 20+ pages of crypto transaction records for such a small gain.
Great question about crypto! Unfortunately, cryptocurrency transactions are treated quite differently from stock trades when it comes to IRS reporting. Most crypto exchanges don't report cost basis information to the IRS like traditional brokers do for stocks, so you typically need to provide your own documentation regardless of the profit amount. Since crypto exchanges generally only report gross proceeds (if anything) and not your cost basis, the IRS doesn't have the complete picture of your transactions. This means you'll likely need to include Form 8453 with your transaction records showing the purchase dates, amounts, and basis for your Bitcoin trades. The $45 profit amount doesn't change the requirement - it's about having complete documentation for transactions where the IRS doesn't already have the basis information. I'd recommend double-checking if your exchange provided any forms that specifically mention "basis reported to IRS" but in most cases with crypto, you'll need to provide the supporting documentation yourself.
Aisha Jackson
I've seen this happen with TurboTax plenty of times. The software is just following the tax code, which says you need to pay throughout the year. What most people dont know is that your inheritance itself isnt taxable income! But if you sold investments or property that you inherited, the gains are taxable. And there's something called "step-up in basis" where inherited assets get valued at the date of death, not the original purchase price. So only gains after that point are taxable. Check if maybe you sold some stocks or something after inheriting them? That would explain the capital gains tax. But either way, the penalty is about WHEN you paid, not IF you paid enough total.
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Ashley Simian
ā¢You're right! After digging deeper, I realized the taxable event was selling some of the stocks I inherited later in the year. And I definitely didn't understand the quarterly payment requirement. I just made my Q1 estimated payment for 2024 to avoid running into this problem again. Thanks everyone for all the helpful explanations!
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Andre Dupont
Great thread everyone! I'm dealing with a similar situation and this has been super helpful. One thing I want to add is that you can also use Form 2210 to request a waiver of the underpayment penalty if you had reasonable cause - like a sudden change in income, casualty loss, or other circumstances beyond your control. Also, for anyone making estimated payments, remember that the IRS allows you to pay online through EFTPS (Electronic Federal Tax Payment System) or IRS Direct Pay. Just make sure to keep records of when you made each payment since the timing is so important for avoiding penalties. The safe harbor rules mentioned earlier are really key - if your AGI last year was under $150k, you just need to pay 100% of last year's tax liability through withholding and estimated payments to avoid any penalty, regardless of how much you actually owe this year.
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Anastasia Sokolov
ā¢This is really helpful! I'm new to dealing with estimated taxes and didn't know about Form 2210 for penalty waivers. Just to clarify - if I had a W-2 job all year but then got a big freelance contract in December that created a tax liability, would that count as a "sudden change in income" that might qualify for reasonable cause? I'm trying to figure out if it's worth filing the form or just paying the penalty since it's probably not that much.
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