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I went through almost the exact same situation last year! My husband transitioned from ITIN to SSN in 2022, and we had to file back taxes for 2018-2020. Here's what I learned from working with a tax professional: 1. Use the ITIN for those tax years (2019-2020) since that's what was valid then 2. Make sure to check if the ITIN was still valid for those years - if it expired, you'll need to renew it first 3. Include a cover letter explaining the ID number change to avoid processing delays 4. You're right that you won't qualify for certain credits like EIC for those years, but that's unfortunately how the system works For the payment plan, make sure all your returns are filed and processed first. The IRS won't approve a payment plan until they have all required returns on file. Once everything is processed, you can apply online if you owe less than $50K total. One thing that helped us was getting a tax transcript for each year to confirm our returns were properly processed before applying for the payment plan. You can request these online through the IRS website. Good luck - I know how stressful this whole process is, but you'll get through it!
This is incredibly helpful, thank you! I'm dealing with a similar situation right now. Quick question - when you mention including a cover letter explaining the ID number change, did you attach this to each tax return you mailed in, or just send it once with all the returns together? Also, how long did it take for your returns to show up on the tax transcripts after you filed them? I'm trying to plan out the timeline for getting my payment plan set up.
@e7127ccef07c I included the cover letter with each return I mailed - basically a one-page explanation that my spouse's identification changed from ITIN to SSN after the tax year ended, so the return reflects the ID number valid at that time. I figured it was better to be redundant than have one return get separated from the explanation. For timing, it took about 8-10 weeks for the returns to show up on my tax transcripts after I mailed them (this was during tax season though, so processing was slower). I'd recommend checking your transcripts every few weeks once you hit the 6-week mark. One heads up - even after the returns showed on the transcripts, it took another 2-3 weeks for the online payment plan system to recognize that all my returns were filed. The IRS systems don't always sync up immediately. I ended up calling (well, using one of those callback services someone mentioned above) to confirm everything was ready before applying for the payment plan. The whole process from mailing returns to getting payment plan approval took about 4 months for me, but now I have peace of mind knowing everything is properly handled!
Just want to echo what others have said about using the ITIN for those back tax years - that's absolutely the correct approach. I went through this exact situation a few years ago when my spouse's immigration status changed. One thing I'd add that really helped me: when you're ready to set up your payment plan, consider requesting a lower monthly payment than you think you can afford initially. You can always increase payments later, but if you set it too high and miss payments, it becomes much harder to modify the agreement. Also, if you're struggling with the tax software rejecting your ITIN entries for those years, try using the IRS Free File Fillable Forms instead of the guided software. The fillable forms let you enter whatever you need without the software trying to "help" by blocking certain combinations. It's a bit more manual work, but you have complete control over what gets entered. The most important thing is getting those returns filed so you can move forward with the payment plan. The IRS is generally pretty reasonable about payment arrangements once all your paperwork is in order. Hang in there!
This is really good advice about starting with a lower payment amount! I'm just getting started with understanding all of this tax stuff, but that makes total sense - better to underpromise and be able to increase later than to set yourself up for failure from the start. Quick question for anyone who's been through this - when you use the IRS Free File Fillable Forms instead of the software, do you still get the same tax calculations and error checking? I'm worried about making mistakes since I'm not super experienced with taxes, but it sounds like the regular software might not work properly for the ITIN situation.
Has anyone compared H&R Block Tax Pro Go to the similar TurboTax Live Full Service? Trying to decide between them and the pricing seems similar.
I've used both. TurboTax Live Full Service was slightly more expensive ($229 vs $199 for H&R Block) but I found their interface more user-friendly. The tax pros seemed about the same level of expertise at both places. Main difference was TurboTax had more available time slots for video reviews where you could actually see/talk to your preparer.
I actually used H&R Block's Tax Pro Go service last tax season and had a pretty good experience overall. Like others mentioned, being detailed in the questionnaire is key - I made sure to mention my rental property income and some freelance work upfront. The upfront pricing held true for me ($179), and my assigned tax pro caught a few deductions I hadn't thought about, including some property management expenses. The whole process took about 5 days from upload to final review. One thing I'd add is that you can actually message back and forth with your tax pro through their portal if you have questions, which was helpful when I needed clarification on some business expense categories. Way less stressful than trying to figure it all out myself in TurboTax, especially with the more complex stuff like depreciation on rental property.
I went through this exact same situation last year with a tech company that included about $800 in travel reimbursements on my 1099-MISC. What worked for me was sending a polite but detailed email to their accounts payable department explaining the tax implications for both parties. I included references to IRS Publication 15 which clearly states that reimbursements under an accountable plan shouldn't be reported as nonemployee compensation. I also mentioned that incorrectly reporting reimbursements could potentially create issues for them during their own tax filings or audits. Within two weeks, they sent me a corrected 1099-MISC. The key was being educational rather than demanding - I framed it as "helping them comply with IRS guidelines" rather than "you made a mistake." Sometimes companies genuinely don't know the rules and appreciate being informed professionally. If they still refuse, definitely go with the approach others mentioned of reporting the full amount and deducting the expenses. Just make sure you categorize those deductions correctly on your Schedule C!
This is such great advice! I love the approach of framing it as helping them stay compliant rather than pointing out their error. That's so much more likely to get a positive response. Do you happen to remember which specific section of Publication 15 you referenced? I'm dealing with a similar situation and want to make sure I cite the right information when I reach out to my client.
This is such a frustrating but common issue! I'm a tax preparer and see this mistake constantly. Your instinct is absolutely correct - expense reimbursements shouldn't be included as income on your 1099-MISC if they were legitimate business expenses you incurred on behalf of the client. Here's what I typically recommend to my clients in your situation: First, try the polite approach that others mentioned. Send your client a brief email explaining that reimbursements for documented business expenses shouldn't be reported as nonemployee compensation per IRS guidelines. Include copies of your receipts and any emails showing they approved these expenses beforehand. If they won't budge, don't stress too much. Report the full 1099-MISC amount on your Schedule C Line 1, then deduct those same expenses in the appropriate categories (travel, materials, etc.) on the expense section. Your net income will be the same either way - you're just grossing up both sides of the equation. The key is documentation. Keep every receipt, email approval, and record showing these were legitimate business expenses they asked you to cover. That way you're fully protected if there are ever any questions down the road.
Thank you for this clear breakdown! As someone new to freelancing, I really appreciate the practical advice about documenting everything. One quick question - when you mention deducting the expenses "in the appropriate categories" on Schedule C, are there specific categories that work better for reimbursed expenses, or should I just use the same categories I'd normally use for business expenses? I want to make sure I'm doing this correctly if my client won't issue a corrected form.
Same boat here - was about to get an advance but after reading these comments I'm definitely gonna wait it out. Those fees are insane! Does anyone know roughly how long refunds are taking this year if you e-file?
I work at a tax prep office and can confirm what others are saying - the advances are NOT worth it. We see people pay $100-200+ in fees for what amounts to getting their money 2-3 weeks early. The APR on these "loans" can be over 300%! If you absolutely need cash now, you're honestly better off asking family/friends or even using a credit card cash advance. At least with a credit card you know exactly what the interest rate is upfront.
Salim Nasir
Actually, SBTPG absolutely does provide trace numbers for every transaction - they're required to by banking regulations. The trace number is a 15-digit identifier that appears exactly 24-48 hours after your refund is approved. I was surprised too by how complicated they make this! The number is located in precisely 1 of 3 places: either under the "Payment Details" section (73% of users), in the downloadable PDF statement (22% of users), or in the transaction history table at the very bottom of the page (5% of users).
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Hazel Garcia
β’Thank you for this detailed explanation! I've been searching everywhere and this is the first time someone has actually given specific locations to check. Going to look at all three places now!
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NebulaNomad
I had the same issue last month and finally figured it out! The trace number isn't always in the same spot for everyone. Here's what worked for me: 1. Log into your SBTPG account 2. Look for "Transaction History" or "Payment Details" 3. If you see your refund listed, click on it for more details 4. The trace number should be there as "ACH Trace ID" or just "Trace Number" If it's still not showing up, it might mean your refund hasn't been processed yet by SBTPG. The trace number only appears once they've actually initiated the transfer to your bank. Also, sometimes it takes a day or two after the IRS approves your refund before SBTPG generates the trace number. Hope this helps! The whole system could definitely be more user-friendly.
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Lydia Bailey
β’This is super helpful - thank you! I'm new to dealing with SBTPG and have been so confused about where to find this trace number. I've been checking my account daily since my refund was approved 3 days ago but haven't seen it appear yet. Based on what you're saying, it sounds like I just need to be patient and wait for SBTPG to actually process it before the trace number shows up. Really appreciate you breaking down the steps so clearly!
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