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Just wanted to add one important point that might help with your manual calculations - don't forget about the Additional Medicare Tax if you earn over certain thresholds! If you're single and earn over $200,000 (or married filing jointly over $250,000), there's an additional 0.9% Medicare tax on the excess amount. This won't show up in your regular FICA withholdings and might require estimated tax payments or additional withholding to avoid underpayment penalties. Also, when doing manual calculations, make sure you're using the correct year's tax brackets and standard deduction amounts - they change annually with inflation adjustments. The IRS publishes these tables on their website, and using the wrong year's numbers can throw off your entire calculation. Good luck with your manual tax prep! It's actually a great way to really understand how the tax system works, even if it takes more time than using software.
This is really helpful! I had no idea about the Additional Medicare Tax threshold. As someone just starting to understand tax calculations, I'm curious - when you mention estimated tax payments for the additional Medicare tax, does that mean employers don't automatically withhold enough for high earners? And do you know if there are any other "surprise" taxes like this that don't get withheld properly from regular paychecks?
Great question! Yes, employers often don't withhold enough for the Additional Medicare Tax because they only start withholding the extra 0.9% once your year-to-date wages with *that specific employer* exceed the threshold. If you have multiple jobs or your spouse also works, you might hit the threshold earlier than your employer realizes. There are definitely other "surprise" taxes that don't get properly withheld. Investment income (dividends, capital gains) usually has no withholding unless you specifically request it. Self-employment income requires quarterly estimated payments. Even some retirement account distributions might not have enough withheld if you don't elect additional withholding. The key is understanding that payroll withholding is just an estimate based on your job with that employer - it doesn't know about your complete tax picture. That's why some people end up owing money at tax time even when they thought they were having "enough" withheld!
This is exactly the kind of confusion I had when I first started doing my own taxes! The key thing to remember is that these are three completely separate tax systems running in parallel: 1. **Federal Income Tax**: The progressive brackets (10%, 12%, 22%, etc.) that everyone talks about 2. **Social Security Tax**: Flat 6.2% on wages up to $168,600 (2024 limit) 3. **Medicare Tax**: Flat 1.45% on all wages, plus that extra 0.9% on high earners When you see your paycheck, all three are being calculated and withheld separately. Your W-2 will show the withholdings for each in different boxes, as others have mentioned. For your refund calculation, you're mainly focused on comparing your federal income tax withholding (Box 2) against what you actually owe based on your taxable income and filing status. The FICA taxes (Social Security and Medicare) are usually spot-on since they're straightforward percentage calculations. One tip for manual calculation: Start with your gross income, subtract your standard deduction and any pre-tax contributions to get your taxable income, then apply the tax brackets step-by-step. Don't forget that the brackets are marginal - you don't pay your highest bracket rate on all your income!
This breakdown is super helpful for someone like me who's new to understanding taxes! I appreciate how you've organized it into the three separate systems. One quick follow-up question - when you mention "pre-tax contributions" like 401k reducing taxable income, does that mean if I contribute $5,000 to my traditional 401k, my taxable income goes down by exactly $5,000? And does this affect all three tax systems the same way, or just the federal income tax calculation?
Honestly, for small donation amounts like you're talking about, I wouldn't stress too much. The standard deduction is $13,850 for single filers or $27,700 for married filing jointly for 2023 taxes (filing in 2024). Unless your total itemized deductions (including these donations plus mortgage interest, state taxes, etc.) exceed your standard deduction, you won't even use the donation deduction. Most people don't itemize anymore since the standard deduction increased a few years ago. Maybe calculate whether you'd even benefit from itemizing before worrying about the documentation?
Great point about checking whether you'd even benefit from itemizing! For tax year 2023, the standard deduction is indeed $13,850 for single filers and $27,700 for married filing jointly. @Fiona Sand - before worrying about the documentation issues, add up ALL your potential itemized deductions: state and local taxes (capped at $10,000), mortgage interest, medical expenses over 7.5% of your AGI, and charitable contributions. If that total doesn't exceed your standard deduction amount, then you'd take the standard deduction anyway and the charitable contribution documentation becomes a moot point. That said, if you do end up itemizing, you'll definitely need to remove those donations made through family members as they don't qualify under IRS rules. Only direct donations to qualified 501(c)(3) organizations with proper documentation can be claimed. It's always better to be conservative with deductions you can't properly document - the penalties and interest from an audit aren't worth the small tax savings from questionable deductions.
This is such helpful advice about checking the standard deduction first! I never thought about that - I've been stressing about documenting every small donation when I might not even itemize. Quick question though: if I do decide to itemize in the future and have better documentation, can I amend previous returns to claim donations I didn't take before? Or is it better to just start fresh with proper record-keeping going forward?
Does anyone know if HSA contributions work the same way? My employee wants to contribute to her HSA through payroll and I'm not sure if I need to pay employer taxes on that portion.
HSA contributions made through a Section 125 Cafeteria Plan (which is how most employer HSA programs are set up) are exempt from BOTH income tax AND FICA taxes - similar to health insurance premiums. So you as the employer would NOT pay Social Security or Medicare taxes on those HSA contribution amounts. This is actually one of the few pre-tax benefits that's exempt from all taxes, making it very tax-advantageous for both employers and employees!
This is such a common source of confusion for small business owners! I went through the exact same thing when I first started my business. The key thing to remember is that retirement contributions like 401k and SIMPLE IRA are "pre-tax" for income tax purposes, but they're still considered wages for FICA (Social Security and Medicare) purposes. So in your example with the $65,000 salary and $25,000 retirement contribution, you'll pay employer FICA taxes on the full $65,000. The employee's income tax withholding will be calculated on $40,000, but that doesn't affect your employer tax obligations. One tip: make sure your payroll system is set up correctly to handle these different tax treatments. I learned this the hard way when I had to file amended returns because my initial setup was wrong. It's worth double-checking with your payroll provider that they're calculating employer taxes on the pre-deduction amounts for retirement contributions. Hope this helps clarify things while you're waiting for your accountant to return!
Thank you so much for breaking this down! As someone who's just starting to navigate payroll for my small consulting business, this distinction between income tax treatment and FICA tax treatment was exactly what I needed to understand. Your point about double-checking the payroll system setup is really valuable - I can see how easy it would be to get this wrong and end up with compliance issues later. Did you have to pay penalties when you filed those amended returns, or was the IRS understanding since it was an honest mistake? I'm currently evaluating different payroll providers and this is definitely something I'll ask them about during the demos. Do you have any recommendations for payroll systems that handle these tax distinctions well for small businesses?
As someone who works in tax preparation and frequently helps international students, I want to emphasize a few critical points that haven't been fully addressed yet: First, regarding the W8-BEN certification - Robinhood likely had you complete this during account opening, even if you don't remember it. This form establishes your foreign status and is required for them to issue a 1042-S instead of a 1099. You can request a copy of your W8-BEN from Robinhood if you want to review what treaty benefits (if any) were claimed. Second, while everyone's focusing on capital gains reporting, don't overlook the importance of understanding your tax treaty benefits. Depending on your country of residence, you may be entitled to reduced withholding rates on dividends or complete exemptions on certain types of income. The 1042-S will show what was actually withheld versus what should have been withheld under the treaty. Third, be very careful about the "effectively connected income" rules. If your trading activity is considered a US trade or business (which can happen with frequent trading), ALL your gains could become subject to US tax, even as a nonresident. This is a complex area where professional advice is really valuable. Finally, make sure you understand your state tax obligations too. Some states tax nonresident aliens on certain types of income, and this varies significantly by state. Don't assume you only have federal obligations! The learning curve is steep, but getting it right from the beginning will save you headaches down the road.
This is incredibly helpful information, especially the point about treaty benefits! I had no idea that the W8-BEN could include treaty claims that might reduce my withholding. When you mention requesting a copy from Robinhood, is this something I should do before filing my taxes to make sure I'm claiming all the benefits I'm entitled to? Also, the "effectively connected income" concept is really concerning - I've been doing maybe 10-15 trades per month, nothing crazy, but now I'm worried that could be considered frequent enough to trigger these rules. Is there a specific threshold or test that determines when trading becomes a "US trade or business"? I definitely don't want to accidentally subject all my gains to US tax when I might otherwise have treaty protection. And you're absolutely right about state taxes - I'm in California and completely forgot that might be a separate issue. Do you have any resources you'd recommend for understanding state obligations for international students, or is this something I should definitely handle through a professional?
Yes, definitely request a copy of your W8-BEN from Robinhood before filing! You want to see exactly what treaty benefits were claimed (or if none were claimed) so you can determine if you need to file for any refunds of over-withheld taxes. Sometimes brokers don't apply treaty benefits correctly, and you could be missing out on reduced withholding rates. Regarding the "effectively connected income" threshold - there's no bright-line rule unfortunately. The IRS looks at factors like frequency of trades, time spent on trading activities, and whether you're acting more like a trader than an investor. 10-15 trades per month could potentially trigger scrutiny, especially if you're doing short-term trades or day trading. The key is whether your activity rises to the level of conducting a trade or business rather than just investing. For California specifically, as a nonresident you're generally only taxed on California-source income. Your trading gains on stocks wouldn't typically be California-source income unless you're considered to be conducting business in California. However, any dividends from California-based companies might be subject to California tax. The Franchise Tax Board has specific guidance for nonresidents, but honestly, given the complexity of your situation with federal tax treaties AND state issues, I'd strongly recommend consulting with a tax professional who handles both international and California tax matters. Don't try to navigate this alone - the potential penalties for getting it wrong aren't worth the cost savings of DIY preparation.
This thread has been incredibly helpful! I'm in a similar situation as an F1 student who started trading on Robinhood this year. Reading through everyone's experiences has really clarified the 1042-S vs 1099 situation for me. One question I haven't seen addressed - what happens if you have both dividend-paying stocks AND growth stocks that you've sold for gains? Do the dividends get reported on the 1042-S with potential treaty benefits, while the capital gains need to be calculated separately from the transaction history? I'm trying to understand how these two types of income interact on the tax forms. Also, for those who mentioned working with tax professionals - did you find CPAs who specialize in international student taxes, or did you use your university's tax services? I'm trying to decide between the two options and would love to hear about people's experiences with accuracy and cost. Thanks to everyone who shared their knowledge here - this is exactly the kind of real-world guidance that's impossible to find in official IRS publications!
You've got it exactly right! Dividends from your dividend-paying stocks will appear on the 1042-S form that Robinhood sends you, and these may qualify for reduced withholding rates under your country's tax treaty (if applicable). The capital gains from selling your growth stocks won't appear on the 1042-S at all - you'll need to calculate these yourself using Robinhood's transaction history. This creates a two-part reporting situation: the 1042-S handles the dividend income (with any treaty benefits already applied or refundable), while you manually report the capital gains on your 1040NR using the cost basis and sale proceeds from your trading records. Regarding tax professionals, I've found that university tax services are great for straightforward international student situations, but they sometimes lack expertise in investment income complexities. If your trading activity is relatively simple (buy, hold, sell occasionally), university services might be sufficient and much cheaper. However, if you have frequent trading, wash sales, or complex situations, a CPA who specializes in nonresident taxation is worth the extra cost. I'd recommend starting with your university's international student tax service for a consultation - they can often tell you upfront if your situation is too complex for them to handle, and then refer you to appropriate specialists if needed. This way you're not paying premium rates unless you actually need that level of expertise.
Nick Kravitz
I'm going through this exact situation right now with property in Italy. My accountant says the key thing is the TIMING - you file Form 3520 in the tax year when you legally receive the property, not when the person died. So if Portugal's inheritance process isn't complete yet, you wouldn't file until it's done. Also, make sure you get a Form 8833 filled out to claim treaty benefits if the US has a tax treaty with Portugal. This can protect you from double taxation. My accountant is charging me $650 just to prepare these two forms!
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Hannah White
β’What kind of documentation are you using to determine the property value? Are you getting a formal appraisal or using something else? I'm inheriting property in Thailand and have no idea how to value it properly for the IRS.
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Nick Kravitz
β’I'm using a combination of the Italian property tax assessment (which tends to be lower than market value) plus a letter from a local real estate agent giving an estimated market value. My accountant said this provides reasonable documentation without the expense of a formal appraisal. For your Thailand property, you might check if there was a recent tax assessment or if you can get a local real estate professional to provide a written market estimate. The key is having some reasonable basis for the valuation and documenting your method. The IRS mainly wants to ensure you're not significantly undervaluing foreign assets.
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Evelyn Rivera
This is such a complex area! I inherited a small apartment in France from my grandmother two years ago and made the mistake of not filing Form 3520 initially because I thought it only applied to cash gifts. The IRS eventually caught up with me through their automatic data matching systems. What saved me was being able to show "reasonable cause" for the late filing - I had documentation that I relied on incorrect advice from my original tax preparer. The key lesson is that Form 3520 applies to ALL foreign inheritances over $100k, including real estate, regardless of whether you plan to keep or sell the property. Since you're still going through Portugal's inheritance process, you have time to get this right. File Form 3520 for the tax year when legal ownership actually transfers to you (not when your father passed). Keep detailed records of the Portuguese inheritance proceedings to document the exact transfer date. And definitely get some form of valuation documentation - even if it's just comparable sales data from Portuguese real estate websites - to support whatever value you report.
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Anastasia Fedorov
β’Thanks for sharing your experience with the French property! This is really helpful to know that the IRS has automatic data matching systems that can catch unreported foreign inheritances. I'm curious - how long did it take for them to notice your unreported inheritance? I want to make sure I file everything correctly from the start to avoid that stress. Also, when you mention comparable sales data from real estate websites as valuation support, did the IRS accept that as sufficient documentation? I'm worried about spending thousands on a formal appraisal if there are more cost-effective ways to establish fair market value for the Form 3520 filing.
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