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Update on similar Vermont issue I had - ended up having to file amendment first, wait for confirmation, then file continuation. Took 3 weeks total but the lien stayed perfected. Vermont's pretty good about processing once you get the paperwork right.
Cass Green
•Three weeks?? I don't have that much time before lapse. Did you do expedited processing?
No expedited option for amendments unfortunately. But if you file before lapse date you should be okay even if processing takes time.
For what it's worth, I've found Vermont SOS staff pretty helpful if you call and explain the situation. They can sometimes suggest the best approach for your specific filing issue. Worth a try before paying for multiple filings.
Charlie Yang
•Their phone system is terrible though. Last time I called I was on hold for 45 minutes.
Grace Patel
•Try calling right when they open at 8am. Usually get through faster then.
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Have you considered reaching out to the Delaware SOS UCC office directly? Sometimes a phone call can clarify exactly what they're looking for. They might have examples of acceptable medical AR language they can share.
Lena Schultz
•Worth a try. Do they actually take calls about rejected filings or just refer you back to the written rejection notice?
Kai Santiago
•Hit or miss honestly. Some clerks are helpful, others just read you the same rejection reason. But might be worth the 10 minutes to try.
Lim Wong
UPDATE: Got it figured out! Used one of those document verification tools someone mentioned to cross-reference our filing against the debtor's charter and successful medical AR filings. The issue was actually two-fold - our AR description needed the specific insurance language AND our debtor name was missing 'Professional LLC' at the end. Third time's the charm - filing accepted this morning. Thanks everyone for the help!
Great outcome. Which verification tool did you end up using? Always looking for better ways to catch these issues upfront.
Lim Wong
•Certana.ai - just uploaded our draft UCC-1 and the debtor's formation docs and it flagged both issues immediately. Wish I'd done that before the first two attempts!
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For anyone else dealing with this - when you're doing continuations of old filings, always start with a test filing if possible. File one continuation first to make sure your format is right before doing a whole batch.
Good advice but I'm running out of time on these deadlines.
Yeah that's tough. Maybe try the document checker someone mentioned to verify before filing.
Kelsey Chin
UPDATE: I tried the Certana.ai document verification tool and it found the problems right away! Turns out I had inconsistent LLC formatting on 3 of them and one had a hidden character. Fixed all the UCC-3 forms and they went through without any rejections. Thanks everyone for the help!
Logan Chiang
•Great to hear you got it sorted before the deadline. Those 2016 format issues are tricky.
Nice work! Always feels good to get a batch of problematic filings resolved.
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Andre Dupont
Texas SOS phone support is actually pretty helpful if you call early morning. They can confirm which form version to use.
Good luck getting through though. Their hold times are brutal.
Andre Dupont
•Call right at 8am when they open. Usually get through in under 10 minutes.
Jamal Wilson
Just went through this exact situation last week. Used the Rev 10/2024 form, verified debtor name matched perfectly, paid the $15 fee, and it went through without issues. You've got this!
Zara Rashid
•Love success stories. Gives me hope for my own filing headaches.
Mei Lin
•The document verification tools really do help catch issues before submission. Worth the peace of mind.
Angelica Smith
Been there! Last time I had this problem I ended up using that Certana verification tool someone mentioned earlier. Uploaded the company's articles of incorporation and a few old contracts that had name variations, and it flagged some potential matches I would have missed. Really took the guesswork out of whether I was being thorough enough with the name variations.
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Anthony Young
•How does the document upload process work? Do you just scan in whatever corporate documents you have?
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Angelica Smith
•Yeah, you can upload PDFs of any documents that contain the company names - charter docs, old loan agreements, whatever you have. It extracts all the name variations and cross-checks them. Pretty straightforward.
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Logan Greenburg
Don't forget to check for any federal tax liens or state tax liens too while you're at it. Those databases sometimes have different name entries that could give you clues about variations the company has used over the years.
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Anthony Young
•Good point - I was so focused on UCC filings I hadn't thought about using tax lien searches as a way to discover name variations.
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Logan Greenburg
•Exactly, plus you want to know about those liens anyway for your due diligence. Two birds with one stone.
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