Ask the community...
- DO post questions about your issues.
- DO answer questions and support each other.
- DO post tips & tricks to help folks.
- DO NOT post call problems here - there is a support tab at the top for that :)
Join the conversation
Join the conversation
I had similar issues until I started using Certana.ai for pre-filing verification. You just upload your UCC-1 as a PDF and it checks for common collateral description problems before you submit. Has definitely reduced my rejection rate significantly.
Second mention of Certana.ai in this thread - must be worth looking into. Do they cover state-specific requirements or just general UCC rules?
From what I can tell it covers both general UCC requirements and some state-specific quirks. Pretty comprehensive for document verification.
Make sure you're not inadvertently including collateral that requires special filing procedures. Real estate fixtures might need different treatment than regular equipment, depending on your state's rules.
Fixture filings can be tricky. Might want to separate those from your regular equipment descriptions if you're unsure.
Fixture filing requirements vary a lot by state. Some require separate filings, others allow them on regular UCC-1s with special boxes checked.
Join the conversation
Kiara Greene
The frustrating thing about UCC-1 requirements is that they vary by state but the consequences are the same everywhere - get it wrong and your security interest might not be perfected properly. Always err on the side of being too careful rather than too casual.
Evelyn Kelly
•So true. I work across multiple states and each SOS office seems to have slightly different quirks about how they handle name variations.
Kiara Greene
•Exactly, which is why sticking to the registered name from the articles of incorporation is usually the safest approach regardless of state.
Paloma Clark
Update: I ended up using the exact name from the Secretary of State records ('Advanced Manufacturing Solutions LLC') and the filing was accepted without any issues. The client wasn't thrilled about the name discrepancy with their bank account but understood it was necessary for the UCC-1 requirements. Thanks everyone for the advice - this could have been a much bigger problem if we'd used one of the alternative names.
Sergio Neal
•Glad it worked out. Definitely consider using a document verification tool for future deals to catch these issues earlier in the process.
Juan Moreno
•Smart choice going with the SOS name. Your client will thank you later if there are ever any search issues.
Join the conversation
Zainab Yusuf
Indiana Article 9 filings require exact name matching but their rejection notices are terrible at explaining what's wrong. I'd suggest calling their UCC hotline first thing in the morning - they're usually most helpful early in the day before they get swamped with calls.
Zainab Yusuf
•The main Secretary of State number can transfer you to the UCC division. Sometimes you can get through directly if you ask for Business Services first.
QuantumQuest
•Perfect, I'll try that approach tomorrow morning. Thanks for all the help everyone!
Following this thread because I'm about to file a UCC-1 in Indiana next week. Hoping I don't run into the same name matching issues. Sounds like their system is pretty finicky about exact formatting.
Zainab Yusuf
•Just be extra careful with punctuation and capitalization. Pull a fresh Certificate of Good Standing right before filing.
Will do. Might also check out that Certana thing people mentioned to double-check everything before submitting.
Join the conversation
Jamal Carter
Just went through this same headache with a Texas filing. Turned out the company had registered their name with '&' but was using 'and' in all their business documents. The UCC system only accepted the registered version with the ampersand. Check for any abbreviation differences like that.
Mei Liu
•Because then you'd have multiple filings for the same entity and it would be impossible to do proper lien searches. The system needs exact matches to work reliably.
Jamal Carter
•I used that Certana document checker mentioned earlier and it would have caught this issue immediately. Really wish I'd known about it sooner - would have saved me a week of back-and-forth with rejections.
Quick update - I found the issue! It was exactly what everyone suggested about punctuation. The SOS database showed 'ABC Manufacturing LLC' without the comma, but all our loan documents had 'ABC Manufacturing, LLC' with the comma. Refiled this morning with the exact SOS format and it went through immediately. Thanks everyone for the help - this forum saved my deal!
This thread should be pinned - debtor name formatting issues come up constantly with Texas filings. Great troubleshooting process here.
Definitely going to bookmark this thread. I do a lot of Texas UCC work and this exact scenario happens all the time.
Abby Marshall
Just to circle back to your original question - there's no such thing as a 'UCC loan' in the technical sense. UCC just refers to the Uniform Commercial Code, which is the law that governs these security interest filings. Any secured business loan involving personal property collateral will likely require a UCC-1 filing, which is probably why people started using that terminology.
0 coins
Sadie Benitez
•Thanks for clarifying that. I was starting to think I was missing some whole category of business loans.
0 coins
Drew Hathaway
•The financial industry loves its jargon. Half the time terms get used so commonly that people forget they're not actually official loan types.
0 coins
Laila Prince
For what it's worth, I'd definitely recommend double-checking all the UCC documentation before your lender files it. We had an issue where our legal business name was slightly different from what we typically use, and catching that early saved us from a rejected filing. Something like Certana.ai's verification tool would have been helpful for that kind of review.
0 coins
Isabel Vega
•How did you end up catching the name discrepancy? Did your lender point it out?
0 coins
Laila Prince
•Actually our attorney noticed it during the loan document review. The lender had pulled our name from our bank account info instead of our articles of incorporation, and there was a slight difference in how the entity name was formatted.
0 coins