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One thing to consider - if your expenses were substantial, you might want to consult with a tax professional before filing. In my experience (former corporate accountant), large discrepancies between 1099s and what you report can sometimes trigger automated reviews. Make sure you're categorizing the expenses properly on Form 8275. For business expense reimbursements that shouldn't be taxable, you'll want to cite the specific section of tax code (Sec. 62(a)(2)(A) and Sec. 132(a)(1)) that exempts employee business expense reimbursements under accountable plans from taxation.
Thanks for mentioning the specific tax code sections! That's super helpful. Do you think I should also include a brief letter explaining the situation in more detail, or is the Form 8275 enough on its own?
The Form 8275 should be sufficient on its own if completed properly. There's a section for "Detailed Explanation" where you can provide a concise summary of the situation. Keep it factual and reference those tax code sections. If you want to provide additional context, you can include a brief statement in the "Explanation" section of Schedule 1 where you offset the 1099-MISC income. Something like "See Form 8275 - Reimbursed employee business expenses incorrectly reported as income on 1099-MISC." But don't attach a separate letter - that's not standard procedure and might actually complicate processing.
Has anyone dealt with this exact situation before? I'm wondering what the timeline looks like. If OP files with Form 8275 disputing the 1099-MISC, does the IRS typically follow up quickly, or might this drag on for months?
I went through this last year with a former client who incorrectly sent me a 1099 for reimbursed expenses. I filed Form 8275 with my return in February 2024, and didn't hear anything until June when I got a letter asking for documentation. I sent in all my receipts and expense reports, and by August they sent a determination letter saying they agreed with my position. So about 6 months total from filing to resolution.
Have you considered just paying quarterly estimated taxes on the side gig income instead of messing with the W-4s? That's what my wife and I do - we have our regular W-2 jobs set up normally, and then just make quarterly payments for our side hustle income. Seems easier than trying to get the withholding perfect across all jobs.
That's an interesting approach I hadn't thought about! How do you calculate how much to pay quarterly? Is there a simple formula, or do you need to do a bunch of complicated math each quarter?
It's pretty straightforward! The simplest method is to estimate what your tax rate will be (probably 22% or 24% based on your income levels) and set aside that percentage of your side gig income. Then make quarterly payments using Form 1040-ES. For a more precise calculation, you can use the worksheet that comes with Form 1040-ES. It helps you figure out your expected tax for the year including all income sources. Then you subtract what's being withheld from your W-2 jobs to see what's left to pay quarterly. The IRS website also has a Tax Withholding Estimator that can help with this calculation.
Anyone know what tax software handles multiple W-2s best? Last year I used TurboTax and entering 4 W-2s (me and husband) was super confusing and I think we missed some deductions.
I've tried several and found FreeTaxUSA handles multiple W-2s really clearly. It walks you through each one separately and makes it easy to keep track. Plus it's way cheaper than TurboTax but just as accurate in my experience!
Don't forget that energy efficiency tax credits have different rules depending on when you made the purchase and installed the equipment. The current credits under the Inflation Reduction Act are different from the old ones. Make sure you're looking at the right form - should be Form 5695 for residential energy credits. Some HVAC systems only qualify for partial credits too depending on their SEER rating.
Thanks for pointing this out! My contractor gave me a certification statement confirming it meets the requirements for the full credit amount under the Inflation Reduction Act. Do I need to keep that paperwork for my tax return or is there a form the contractor needs to file?
Yes, definitely keep that certification statement! You don't need to submit it with your tax return, but you should keep it with your tax records in case of an audit. The IRS can ask for supporting documentation up to 3 years after you file (longer in some cases). The contractor doesn't file anything - it's all on you to claim the credit correctly. Make sure the certification includes the specific HVAC model number, installation date, and clearly states it meets the Inflation Reduction Act requirements. Some manufacturers even provide specific tax credit certificates that make this easier.
Just a warning - I tried to do something similar last year with solar panels and REALLY messed up my withholding. Ended up owing a bunch at tax time plus a penalty for underwithholding! Be super careful and maybe talk to a tax person before doing this.
One thing no one mentioned - LICENSES and PERMITS! Your cosmetology license renewal, business licenses, and any local permits are all deductible. Also, don't forget about tax-deductible TIPS to support staff if you're renting a chair at a salon and tipping assistants, shampooers, etc. Also, if you're ever audited, the IRS looks closely at clothing deductions for stylists. You can only deduct clothes that aren't suitable for everyday wear (like specialized aprons, smocks with salon logo, etc.) but not regular clothes even if you only wear them for work.
I just started doing house calls for elderly clients who can't get to salons anymore. Can I deduct the cost of those portable washing sink things and folding chair I had to buy? They were expensive but I only use them for clients.
IMPORTANT ADVICE: Get a separate BUSINESS BANK ACCOUNT and credit card! I learned this the hard way. Mixing personal and business expenses is a NIGHTMARE at tax time. Even if you're just starting, having separate accounts makes tracking expenses SO much easier. I recommend keeping a mileage log in your car too. The IRS is super strict about mileage documentation. I use the MileIQ app - it automatically tracks all my drives and I just swipe left for personal, right for business. Has saved me HOURS of work!
The separate bank account is so true. Also, make sure to keep digital copies of all receipts. Paper ones fade and if you get audited years later, you'll have nothing to show. I take pics of all receipts with my phone and store them in folders by month.
Rebecca Johnston
Have you looked into using any tax software to file your amended returns? I used TurboTax to fix a similar situation with education credits that H&R Block messed up for me. It was pretty straightforward and much cheaper than paying H&R Block's amendment fees.
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Kelsey Chin
ā¢I'm considering that option. Did TurboTax charge you for each amended return separately? And were you able to import your previous return information or did you have to enter everything manually?
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Rebecca Johnston
ā¢TurboTax does charge separately for each tax year you amend, unfortunately. I think I paid around $60 per year to file the amendments. You can't directly import from H&R Block to TurboTax, so I had to manually enter the info from my original returns, then add the 1098-T information. It took me about 2 hours per return, but was pretty straightforward. The software calculated the education credits automatically once I entered my 1098-T info. One tip: make sure you have your AGI from the original returns as the IRS uses this to verify your amended return.
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Nathan Dell
This happened to me too! I got a CP2000 notice from the IRS about unreported education benefits. If you're worried about penalties, don't be too scared - I ended up just owing the taxes I should have paid originally plus some interest. The IRS was surprisingly reasonable when I called and explained that my preparer messed up.
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Maya Jackson
ā¢Did you get hit with any penalties? I'm in a similar spot and freaking out about owing thousands.
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