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One thing to watch out for - make sure your company has what the IRS calls an "accountable plan" for reimbursements. This means: 1. Your expenses must have a business connection 2. You must adequately account for these expenses within a reasonable period of time 3. You must return any excess reimbursement within a reasonable period of time If your company doesn't have an accountable plan, then yeah, your reimbursements could be considered taxable income. Most bigger companies have proper accountable plans, but smaller businesses sometimes mess this up.
How do I know if my company has an "accountable plan"? Is that something I should just ask HR about? I've never heard this term before but I'm reimbursed for travel expenses a few times a year.
Just ask your HR or accounting department if they have an "accountable plan" for expense reimbursements. Most medium to large companies do have one, but it's good to confirm. You can also generally tell by their reimbursement process. If they require you to submit receipts, explain the business purpose of each expense, and submit everything within a certain timeframe (usually 30-60 days), that's typically an accountable plan. If they just give you money without documentation requirements, it might not be.
I made a huge mistake my first year working - I didn't realize that my company was adding my reimbursed expenses as income on my W2 (box 1) BUT they were also including the reimbursement amount separately in box 12 with code L. I ended up effectively paying taxes on money that should have been tax-free!!! Check your paystub when you get reimbursed. If the reimbursement amount shows up in your gross income for that paycheck (before tax calculations), that's a red flag that they might be treating it as taxable.
Question about the scholarship tax rules - if the scholarship money went to tuition but you ALSO claimed an education credit (like American Opportunity Credit), isn't that double-dipping? My tax preparer told me you can't claim expenses as education credits if they were paid with tax-free scholarship funds.
You're exactly right, and that might be part of OP's problem. You can't claim education credits for expenses that were covered by tax-free scholarships. It's one or the other. Many tax preparers get this wrong, especially when they don't specialize in education-related tax situations. When I was in school, I actually chose to count some of my scholarship as taxable income so I could claim the education credits, which were worth more to me than the tax I paid on that portion of the scholarship. Tax planning is wild!
Thanks for confirming! That makes sense. I think I need to look closer at my own returns now, since I had both scholarships and education credits. Any idea how far back the IRS typically looks when they find this kind of error? Just wondering if I should proactively amend older returns too.
Has anyone had state audit issues resolve faster by calling vs. mailing documents? I'm in a similar situation but with 1099 income that was reported incorrectly, and I can't tell if I should keep trying to call or just mail everything in.
ALWAYS call first, then follow up with mail. When you call, get the name and ID number of whoever you speak with, and ask them what specific documentation they need. Then mail those exact documents with a cover letter referencing your call and who you spoke with. I've gone through 3 state audits (self-employed) and this approach has consistently worked best.
Something else to consider - if your income might be lower next year or medical expenses higher, it might be worth bunching your medical procedures. I had a bunch of dental work that I could schedule either in December or January, and my tax guy suggested pushing everything to January since I knew I'd have additional medical expenses that year too. Ended up being able to itemize and save about $700 by bunching two years of medical expenses into one tax year.
That's a really smart approach I hadn't considered. I do have some procedures I've been putting off that aren't urgent. If I bundle everything together in one tax year, that might push me over the threshold where itemizing makes sense. Did you find it complicated to coordinate the timing with your providers?
It wasn't too difficult to coordinate with providers. Most medical offices are used to patients timing procedures for insurance reasons anyway, so they didn't bat an eye when I asked to schedule in January instead of December. Just make sure you're clear about your timing needs when scheduling. And keep in mind that some procedures might have wait times, so plan ahead. Also, don't let tax considerations override medical necessity - if you need something urgently, get it done regardless of the tax implications.
Don't forget about dependent care! If you're paying medical expenses for a qualifying dependent (like a parent), those count too even if they don't live with you. Helped me reach the threshold last year when my mom had some major expenses and I was her primary support person.
Just so you know, even though you don't need to submit the 1095-C, you should double check that the coverage info matches your actual situation. My employer messed up my form last year and showed I had coverage for months after I'd left the company. Had to get them to issue a corrected form.
Thanks for mentioning this! I just checked and it looks like my form does have the right months of coverage checked off. I started with this company in March, and the form shows coverage beginning in April (which makes sense with our 30-day waiting period for benefits). Definitely a good tip to verify this information.
Is anyone else annoyed that we get all these tax forms that apparently don't even need to be submitted with our return? feels like a waste of paper lol
Right?? I have a whole file cabinet of tax forms I've been keeping "just in case" but have never once needed to reference again.
Anastasia Kozlov
Everyone needs to calm down about the refund situation. The IRS always has delays, every single year. This isn't new or special because of the recent issues. I've been filing taxes for 30+ years and there's always some drama about refunds. If you filed electronically with direct deposit, you'll get your money. If you filed by paper, it'll take longer. If you claimed certain credits, it'll take longer. If you have a complex return, it'll take longer. The IRS is processing millions of returns - yours isn't special or lost, it's just in the queue.
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Sean Flanagan
ā¢OK boomer, but some of us actually need that money for bills and can't just wait around indefinitely while the government sits on it. Not everyone has the luxury of treating their refund like bonus money that can show up whenever.
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Anastasia Kozlov
ā¢I understand that many people depend on their refunds for important expenses. My point wasn't that delays don't matter - it's that they happen every year, and panicking doesn't help. If you absolutely need tax refund money by a certain date, the better long-term solution is to adjust your withholding so you're not giving the government an interest-free loan throughout the year. That way you have access to more of your money in each paycheck rather than waiting for a refund that's subject to processing delays every year.
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Zara Mirza
Has anyone filed in the last week? I'm still working on my return and wondering if I should just file for an extension instead with all this disruption talk. Really don't want to deal with delays since I'm expecting around $3,400 back.
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NebulaNinja
ā¢I filed last Thursday electronically through TurboTax. My return was accepted by the IRS within an hour, and the Where's My Refund tool is already showing "approved" status. Seems like new submissions are still being processed normally.
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