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Here's my super basic method for quarterly taxes that's worked for me for 6 years: 1) Keep track of all income in a spreadsheet 2) Set aside 30% of EVERY payment you receive right when you get it 3) When quarterly deadline comes, pay whatever's in your "tax savings" account This isn't precise, but it's easy and I've always ended up with more than enough to cover my taxes. If you set aside too much, you just get a refund or can reduce future payments. The alternative is stressing over exact calculations every 3 months, which isn't worth the mental energy for most self-employed people.
Doesn't setting aside 30% of everything mean you're overpaying by a lot? Especially after deductions and everything, isn't the actual tax rate much lower than that?
You're right that it often means setting aside more than you'll ultimately owe, but that's intentional. The 30% covers federal income tax, self-employment tax (15.3%), and usually state income tax too. After deductions, you might end up with a lower effective rate - maybe 20-25% all-in for many people. But I've found it's much better to slightly overpay than to come up short. Plus, knowing that my taxes are covered gives me peace of mind. If I have extra in my tax savings account after filing my annual return, I just transfer some of it to my retirement account or reduce the next quarter's payment.
has anyone tried the IRS's direct pay system? i tried using it for my q1 payment but got super confused about what to select for "reason for payment"... is it "estimated tax" or "extension" or what? also it asked for a form number and i had no idea what to put
For quarterly estimated taxes, you'd select "Estimated Tax" as the reason for payment and "1040-ES" as the form number. Then you'll need to select the tax year and quarter you're paying for. It's actually pretty straightforward once you know which options to pick!
I've been using TaxAct for our family business for 3 years now. Based on what you described, you and your wife definitely need the Self-Employed version because of your LLCs and home offices. It includes all the Schedule C forms and business expense categories you'll need. For your kids, it really depends on how complex their self-employment is. If they're just doing simple contract work without many deductions, they might be ok with Deluxe. But if they're tracking business expenses, mileage, supplies, etc., they'll need Self-Employed too. One thing to consider - if your kids are working for your LLC, you'll need to issue them W-2s or 1099s depending on whether they're employees or contractors. TaxAct Self-Employed does handle this, but it's another wrinkle to consider.
Thanks for the insights from your experience! Just to clarify - if my kids are receiving both W-2s from our businesses AND have their own separate self-employment income, which version would they need? Also, does TaxAct make it easy to handle the investment income reporting for all of us?
If your kids have both W-2 income and separate self-employment income, they'd definitely need the Self-Employed version. The W-2 part is easy with any version, but once you add self-employment income with business deductions, you need the higher tier. TaxAct does handle investment income reporting pretty well in my experience. All versions (even Deluxe) include basic investment reporting for things like dividends and capital gains. The interface walks you through entering 1099-DIV and 1099-B forms. If you have more complex investments like rental properties or partnerships, you'd need the Self-Employed version for those too.
Has anyone compared TaxAct vs TurboTax for family business situations like this? I'm in a similar boat and wondering if one is better than the other for multiple self-employed people.
I had almost the exact same situation last year. If your W-2 job is your main source of income, the simplest fix is to adjust your W-4. Here's what I did: On my W-4, line 4(c) "Extra withholding," I added $250 per paycheck. I calculated this based on my expected 1099 income for the year (about $20k) multiplied by my marginal tax rate (22%) plus the self-employment tax rate (15.3%), then divided by my number of pay periods. This has worked perfectly for me. My W-2 job now withholds enough to cover both income sources, and I don't have to worry about making separate quarterly payments. Just make sure you recalculate each year if your 1099 income changes.
This is super helpful, thank you! My 1099 income is around $25k annually, and I'm paid biweekly at my main job, so I think I'd need about $275 in extra withholding per check based on your formula. I'll definitely try this approach instead of dealing with quarterly payments.
That sounds about right for your situation. Just make sure you're accounting for any business deductions you'll claim on Schedule C, as those will reduce your taxable self-employment income. If you have significant business expenses, you might be able to reduce that extra withholding amount a bit. For example, if you have $5k in legitimate business expenses, you'd only need to calculate the extra withholding on $20k instead of the full $25k.
One thing nobody's mentioned yet - make sure TurboTax is actually calculating your self-employment tax correctly. I had an issue last year where it wasn't properly applying the self-employment tax to my 1099 income because I entered something in the wrong section. Double-check that your Schedule SE shows the correct amount of self-employment income and that the 15.3% tax is being calculated on that amount. You might want to manually calculate it (1099 income x 0.9235 x 0.153) to verify TurboTax is doing it right.
One option nobody mentioned yet - you could also try contacting the Social Security Administration for wage information. They sometimes have records that can help when a company has gone out of business. Their website has a "Request for Social Security Statement" that shows your earnings history. Another thing to consider is if you have your final pay stub from each year. Those often have year-to-date totals that would match your W-2 information. Might be worth checking old emails or bank statements to piece together the information.
I never thought about the Social Security angle! Do they provide the same level of detail as the IRS transcripts would? I don't have my final pay stubs unfortunately - learned my lesson about keeping those records now.
The SSA records won't have the same level of detail as IRS transcripts. They typically just show your earnings that were reported for Social Security purposes, but not tax withholding amounts. IRS wage and income transcripts are definitely more comprehensive for tax filing purposes. If you've already accessed your IRS transcripts, those are your best resource. The Social Security option is more of a backup if you couldn't get the IRS information for some reason.
Has anyone used FreeTaxUSA for prior year returns? I'm in the same boat for 2021 (company closed during pandemic) and wondering if their prior year filing is any good?
I used FreeTaxUSA for 2020 and 2021 returns that I filed late. It was actually really good for prior years - each year costs around $15 for federal (state is extra). The interface for entering W-2 info from transcripts was straightforward, and they have decent support if you get stuck.
StellarSurfer
Have you considered checking with accounting students at your university? When I needed help with my amendment (also international student), I found a senior accounting student who was pursuing CPA certification and needed practical experience. She helped me with my 1040X and 1040NR for just $75. The accounting department at my school had a bulletin board where students could advertise their services. The student who helped me was supervised by a professor to make sure everything was done correctly. Might be worth checking if your school has something similar!
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Sean Kelly
ā¢That's a smart idea! How did you verify they knew what they were doing though? I'd be nervous having another student handle my taxes. Did they make you sign any kind of waiver in case they made a mistake?
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StellarSurfer
ā¢I checked that the student had completed advanced tax courses, including international taxation, and was in the master's accounting program. The professor supervision was key - I actually met with both of them for the initial consultation, and the professor reviewed the final forms before submission. No formal waiver was required, but we did have a simple email agreement outlining what they would do and the fee. The accounting program treated this as a practical training opportunity, so they were motivated to get it right. The student was actually incredibly thorough and found deductions I didn't know I qualified for, even with the non-resident limitations.
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Zara Malik
Just want to warn you to be REALLY careful with amending from 1040 to 1040NR. I tried using regular tax software for this exact situation and it was a disaster. The software couldn't handle the complexities of non-resident status and actually made things worse. The IRS ended up sending me multiple notices with different amounts owed. Took almost 9 months to sort out and cost me way more than if I'd just paid a specialist from the start.
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Luca Greco
ā¢What software did you try using? I was thinking about trying TurboTax for my amendment but now I'm nervous...
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