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Have you looked into Wave Receipts? It's free and does a decent job for basic receipt tracking. I've been using it for my Etsy business for about a year. Not super fancy but gets the job done if you don't need all the bells and whistles.
Yes, you can export expense reports as PDFs or spreadsheets that work well for tax filing. The reports show all the transaction details and categories that match up with Schedule C. You can also generate specific date range reports, like quarterly or annual. The only limitation I've found is that the automatic categorization isn't always perfect, so I do have to go in and correct some entries occasionally. But for a free tool, it's pretty solid and has saved me tons of time compared to my old method of manually tracking everything in spreadsheets.
Whatever app you choose, make sure it backs up your data! I used a receipt app last year (can't remember the name) and it crashed/reset, losing 3 months of receipts. My tax preparer was NOT happy and I probably missed out on like $2k in deductions. Now I use one that syncs to my cloud storage automatically.
Just to add another perspective - you might want to consider whether you actually WANT to withhold exactly the right amount. My spouse and I are in a similar income bracket (about $800k combined) and we actually prefer to slightly underwithhold and make quarterly estimated tax payments instead. The advantage is we keep control of that money throughout the year rather than giving the government an interest-free loan. We put the money that would have been withheld into a high-yield account, and then make the required quarterly payments to avoid penalties. As long as you pay in at least 100% of your previous year's tax liability through withholding and estimated payments (or 110% if your AGI was over $150k), you won't face any underpayment penalties.
That's an interesting approach I hadn't considered! About how much do you typically underwithhold? And do you just make equal quarterly payments, or is there some calculation involved? I'm intrigued by the idea of having more control over our money throughout the year.
We typically underwithhold by about 15% of our total expected tax liability. For someone in your situation, that might mean underwithholding by around $30,000 total for the year, or $2,500 monthly that stays in your accounts instead of going to the IRS. The quarterly payments don't have to be equal if your income fluctuates, but we keep it simple and just divide our expected shortfall by 4. The payment due dates are April 15, June 15, September 15, and January 15 of the following year. You can make them online at the IRS website using Direct Pay or EFTPS. Just make sure you're meeting that safe harbor of 110% of your previous year's tax liability (since you're over the $150k AGI threshold). That's the easiest way to guarantee no penalties regardless of this year's actual liability.
Has anyone used the IRS Tax Withholding Estimator for this situation? I tried using it but felt like I was still guessing at some of the inputs. Our income is close to OP's and we have the same problem every year!
I use it all the time and find it really accurate, but it's crucial that you include ALL income sources, not just your W-2 jobs. Make sure you're entering things like investment income, rental properties, etc. The other key is to update it quarterly since your situation might change throughout the year.
One thing that hasn't been mentioned yet - if you're over 65, you can actually withdraw money from your HSA for ANY purpose without the usual 20% penalty. You'll still pay regular income tax if it's not for qualified medical expenses, but it basically turns into a traditional IRA at that point. So even if you end up with more in your HSA than you need for Medicare premiums, it's not "trapped" money. That's why I max out my HSA every year - it's basically a better version of a traditional IRA with the added benefit of being tax-free for healthcare.
Is there any limit to how much you can take out after 65? And do you HAVE to take RMDs like with traditional IRAs? I'm trying to decide if I should just max my 401k or split between that and HSA.
There's no limit to how much you can withdraw after 65, and one of the best parts is that HSAs do NOT have Required Minimum Distributions (RMDs) like traditional IRAs. You can let the money grow as long as you want without being forced to withdraw it. That's why many financial planners recommend maxing out HSAs before even maxing 401(k)s beyond the employer match. The HSA is the only account that offers triple tax advantages: tax-deductible contributions, tax-free growth, and tax-free withdrawals for qualified medical expenses. Even using it for non-medical expenses after 65, it's at least equivalent to a traditional IRA.
Has anyone used HSA funds for dental insurance premiums? My dentist told me I could but now I'm confused after reading this thread.
Your dentist unfortunately gave you incorrect information. HSA funds generally cannot be used for dental insurance premiums either, as they fall under the same restrictions as health insurance premiums. The only exceptions are the ones already mentioned (unemployment, COBRA, over 65, or long-term care). However, you CAN use HSA funds for actual dental procedures and treatments that aren't covered by insurance! So while you can't pay the premium with HSA money, you can use it for copays, deductibles, and procedures that insurance doesn't cover or only partially covers.
Don't forget that different states have different inheritance tax rules too! The federal stepped-up basis is just part of it. What state is this property in? Some states have inheritance taxes separate from federal taxes.
The property is in Arizona. I hadn't even thought about state-specific taxes, though. Do they handle the basis calculation differently there?
Arizona doesn't have a state inheritance tax or estate tax, so you're in luck there! You'll only need to worry about federal taxes on any gain above your stepped-up basis. Arizona follows the federal rules for stepped-up basis, so whatever fair market value you establish for federal tax purposes will also work for your Arizona state tax return. Just make sure you keep thorough documentation of how you determined the property's value at the time of inheritance.
Have you considered just using the sale price as the fair market value for your stepped-up basis? Since it sold within a couple years of your mom's passing and was apparently just sitting there undeveloped, you could argue the value at death wasn't significantly different?
That's terrible advice and could get OP audited. The IRS specifically looks for people claiming no gain on inherited property sales. The stepped-up basis has to be established at date of death, not date of sale. If there was significant appreciation between those dates (like a developer suddenly becoming interested), claiming no gain would raise red flags.
Yuki Ito
Just to add another data point - I went through this exact situation last year. Owed about $5,800 and set up an installment plan with zero issues. The confusion might be about the different TYPES of installment plans. For amounts under $10,000, you qualify for a "guaranteed" installment agreement which is actually easier to get than plans for higher amounts. For amounts over $10K but under $50K, there's a "streamlined" installment plan which requires a bit more information but is still pretty straightforward. The agent your cousin spoke to might have been referring to some other program, or maybe was talking about an "offer in compromise" which is totally different - that's when you negotiate to pay less than the full amount owed.
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Carmen Lopez
ā¢Do you remember what the monthly payment amount was for your $5,800 balance? I'm trying to figure out if they let you choose how much to pay each month or if they assign an amount.
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Yuki Ito
ā¢You generally can choose your monthly payment amount as long as the debt will be paid off within the required timeframe. For amounts under $10,000, that timeframe is 3 years (36 months). So in my case, the minimum payment would have been about $161 per month not including interest and penalties. I actually opted to pay $200 per month to account for the ongoing interest and penalties and to clear the debt faster. They let me choose this amount during the application process. I set up direct debit from my checking account to avoid having to remember to make the payments and to get the lowest setup fee.
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Andre Dupont
One important thing to note - if your cousin owes for the 2023 tax year and hasn't filed yet, he should still file by the deadline even if he can't pay everything! The failure-to-file penalty is much worse than the failure-to-pay penalty. Also, I'd recommend having him call back and speak to a different agent, or trying the online payment agreement system at irs.gov directly. The online system is actually pretty easy to use for amounts under $10K.
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QuantumQuasar
ā¢Completely agree about filing on time! The failure-to-file penalty is 5% of the unpaid taxes for each month your return is late, up to 25%. The failure-to-pay penalty is much lower at 0.5% per month.
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Zara Rashid
ā¢Thank you for pointing this out! He did file on time, he just couldn't pay the full amount at once. I'll definitely suggest he try the online system since that seems to be the consensus here - much easier than trying to call again.
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