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Don't forget about depreciation too! If you're using actual expenses, you can depreciate the business portion of your vehicles. I track all my expenses in a spreadsheet including maintenance, gas, insurance, registration fees, etc. Then I apply my business use percentage (based on mileage log) to get my deduction amount. One important note: if your vehicles are used 100% for business and never for personal use, you can deduct 100% of the expenses. But the IRS tends to be suspicious of 100% business use for vehicles, so make sure you have solid documentation.
What kind of documentation would be considered solid proof for 100% business use? I have a personal vehicle too, so these test cars really are just for product development and demos.
For 100% business use, you'll want a detailed mileage log showing every trip was business-related. This should include dates, starting/ending locations, purpose of trips, and odometer readings. Having a separate personal vehicle helps your case significantly. Keep all maintenance receipts with notes about how they relate to business use. Take photos of the vehicles showing any business branding or modifications specific to your product testing. Also maintain a written business policy stating these vehicles are designated solely for product testing and not authorized for personal use.
Quick question - how old are these vehicles? If they're fully depreciated already, does that affect how the maintenance expenses are handled on taxes?
Even if the vehicles are fully depreciated, you can still deduct maintenance expenses based on business use percentage. Depreciation is separate from ongoing operating expenses. I have a 12-year-old truck that's fully depreciated but still deduct all the maintenance costs for the business portion of its use.
One thing nobody mentioned yet - you need to make sure you actually pay the amount you agreed to on the CP2000. Even if you responded agreeing to the assessment, if you didn't send the payment, they'll continue with collections. The CP3219A is basically saying "last chance before we really escalate this." Call the IRS (use one of the methods suggested above since getting through is a nightmare) and make sure: 1) your response was received, and 2) verify if your payment was received. If not, pay it ASAP. For future reference - stock sales are one of the biggest triggers for CP2000 notices because the basis reporting is so complicated. Always double check your 1099-B against the actual transactions.
Thanks for bringing this up - it's possible I didn't actually pay after responding. I sent back the response form agreeing to the amount, but now that I think about it, I don't remember if I included a check or if I was supposed to wait for a payment instruction. That could definitely be the issue. Has anyone here paid after responding to a CP2000? Did you include payment with your response or wait for them to send payment instructions?
You generally have two options: you can include payment with your CP2000 response, or you can wait for the IRS to send you a bill after processing your response. If you chose the second option and they haven't processed your response yet, that's likely why you received the CP3219A. I'd recommend calling the IRS (using one of the methods others suggested to get through) and ask about the status of your case. Tell them you agreed to the CP2000 and want to pay the amount due immediately. They should be able to take your payment over the phone or give you instructions for paying online. Make sure to get a confirmation number for any payment you make.
Make sure you're calculating the correct cost basis for your stock sales. This is the #1 reason people get these notices for stock transactions. The IRS gets the sale price reported from brokerages but often doesn't get the correct purchase price, especially for employee stock options or RSUs. For the future, keep detailed records of all stock purchases, grants, and vesting schedules. The default basis reporting is frequently wrong for company stock plans and can trigger these kinds of notices.
This happened to me too. My company's stock admin platform reported the sales to my brokerage but the cost basis information didn't transfer correctly. The IRS only saw the proceeds and thought I made way more profit than I actually did. What a mess.
11 One thing to consider - check if you owed any back taxes, child support, or other government debts. Sometimes your refund gets intercepted for those reasons without much notification. Had this happen to me last year where my state refund was taken to cover an old parking ticket I had forgotten about.
22 Is there a way to check if this happened? I'm not aware of owing anything, but I guess it's possible something slipped through the cracks.
11 You can usually see this on your state's "Where's My Refund" tool - it would say something like "refund offset" or "refund applied to outstanding debt" instead of just "refund issued." You can also call your state's offset program directly - most states have one that handles when refunds are diverted to pay debts. If it just says "refund issued" then it's likely not an offset issue but rather something went wrong with the deposit. Another thing to consider is if you had tax preparation fees taken out of your refund - sometimes this can cause delays or issues with the final deposit.
14 Have you checked with Civista Bank directly? Sometimes banks hold tax refunds for review, especially larger ones. I had mine held for 5 business days last year for "fraud prevention" without any notification. Super annoying.
10 Just wanted to add something important here - if you lived in the house for at least 2 years out of the 5 years before selling it, you might qualify for the primary residence exclusion. That would mean you could exclude up to $250,000 of gain ($500,000 for married couples) from your taxes. But since you mentioned your brother was the one living there, this probably doesn't apply to your situation. Just wanted to mention it in case anyone else reading has a similar inheritance situation but they actually lived in the inherited house.
8 That's interesting. So if I had moved into the house instead of selling my share to my brother, I could have potentially sold it tax-free later? Do you know if the 2-year clock would start from when my dad passed away or would time he spent there count too?
10 The 2-year clock would start when you actually owned the house, so from the time you inherited it. Your father's time living there wouldn't count toward your ownership period. And yes, if you had moved in and lived there for at least 2 years, you could have potentially excluded up to $250,000 of gain when selling. But remember, with inherited property, your basis is stepped up to the fair market value at date of death anyway, so you'd only pay taxes on appreciation that occurred after you inherited it.
25 You might also want to check if your state has inheritance taxes! I'm in Pennsylvania and was surprised to learn they take 4.5% for direct descendants like children. The federal government might not tax your inheritance but some states still do. I got caught off guard by this last year.
11 Good point! I live in California and don't think we have a state inheritance tax, but I'll double check. Does anyone know which states have inheritance taxes?
25 Only six states still have inheritance taxes: Iowa, Kentucky, Maryland, Nebraska, New Jersey, and Pennsylvania. Each state has different rates and exemptions. Some exempt close relatives entirely while others have lower rates for them. If you're in California, you're right that there's no state inheritance tax there. But always good to verify based on where the property was located, not just where you live. The tax typically applies based on where the deceased person lived or where the property is located.
Javier Mendoza
I'm 35 and still don't feel like I fully understand taxes lol. I've learned enough to do basic filing myself, but anytime something complicated comes up (bought a house, started a side business, etc.) I go straight to a professional. Don't feel bad - the tax code is over 6,000 pages long! Nobody understands all of it.
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Connor Murphy
ā¢That actually makes me feel better! Do you think it's worth trying to do my own taxes this year with software, or should I just stick with my tax person until my situation gets more stable? Right now I just have one job and some student loans.
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Javier Mendoza
ā¢With just one job and student loans, you have a perfect situation to try doing it yourself! It's actually the ideal time to learn because your taxes are relatively straightforward but you'll still learn about education credits and student loan interest deductions. I strongly recommend trying it yourself with a good tax software. You can always decide not to submit if you're uncertain and go back to your tax person. But honestly, you'll probably find it much easier than you expect, and you'll learn a ton about taxes that will benefit you for years.
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Emma Wilson
One thing that seriously helped me was watching YouTube videos about taxes specifically for my situation. There are actually some really good tax explainers who break things down way better than the IRS website. I learned more from 30 minutes of videos than years of just filing blindly. Just search "taxes for beginners" or "tax basics explained" - there's tons of free content.
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Malik Davis
ā¢Any specific channels you'd recommend? I've tried looking up tax videos before but couldn't tell which ones were actually giving good info vs just trying to sell something.
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