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One additional consideration for your family members who are green card holders - make sure they understand the potential implications if they ever decide to give up their permanent resident status in the future. There are specific tax rules around "expatriation" that can affect how inherited retirement accounts are treated. Also, regarding the executor distributing checks directly from the estate, you'll want to confirm whether this is coming from a liquidation of the entire IRA or if there are options to do a direct rollover to inherited IRAs instead. Sometimes executors take the path of least resistance by liquidating everything, but beneficiaries may still have the right to request direct transfers to inherited IRAs, which could give you more control over the timing of distributions and tax planning. If the funds are already being distributed as checks, just be aware that you typically have 60 days from receipt to potentially roll any portion into an inherited IRA if you decide you want more control over the distribution timeline. Not all situations allow this, but it's worth asking the executor or a tax professional about your specific circumstances. The fact that you're being proactive about tax planning now puts you ahead of many people who just accept whatever distribution method the executor chooses without considering alternatives.
This is really valuable information about the 60-day rollover window! I had no idea that might still be an option even if the executor is planning to distribute checks. That could potentially give us much more flexibility in managing the tax impact across multiple years rather than taking it all as income in one year. The point about expatriation rules is also something I hadn't considered. While my sister and dad don't have any current plans to give up their green card status, it's good to know there could be future implications to consider when making decisions about how to handle these inherited accounts. I'm definitely going to contact the executor this week to ask about the direct rollover option before they finalize the distribution method. Even if they've already started the liquidation process, it sounds like there might still be ways to optimize this situation. Thanks for pointing out that we have more options than I initially thought!
I've been following this thread closely since I'm dealing with a very similar situation - my uncle passed away in 2020 and left retirement accounts to multiple beneficiaries including some non-citizens. A few additional points that might help: Regarding the distribution timing, since you mentioned the executor is preparing checks, you should definitely ask if they're doing mandatory withholding. Many executors will withhold 20% for federal taxes on IRA distributions, but this isn't always communicated clearly to beneficiaries ahead of time. If they're not withholding, you'll want to calculate estimated quarterly payments to avoid underpayment penalties. For your father at 82, even though the 10-year rule applies, his age actually works in his favor from a tax perspective. Since he's likely in retirement with potentially lower income, spreading the distributions over several years might keep him in lower tax brackets compared to your situation where you're still working. One thing that really helped our family was creating a simple spreadsheet tracking each beneficiary's projected income for the next few years, then mapping out distribution strategies that minimized the overall family tax burden. Sometimes it makes sense for one person to take larger distributions in a low-income year while others delay theirs. The mortgage payoff strategy is smart - just remember to factor in the mortgage interest deduction you'll be losing when calculating the net benefit of paying it off early.
This is exactly the kind of comprehensive planning approach I was looking for! The spreadsheet idea for tracking everyone's projected income and optimizing distributions across the family makes so much sense. I hadn't thought about coordinating our strategies to minimize the overall family tax burden rather than just focusing on each person individually. Your point about the 20% withholding is crucial - I definitely need to clarify this with the executor before they cut the checks. And you're absolutely right about my dad potentially being in a better position tax-wise since he's retired. His Social Security and pension income is relatively modest, so spreading his distributions over multiple years could keep him in much lower brackets than if my sister and I (who are both still working full-time) took similar distribution patterns. The mortgage interest deduction loss is a good reminder too. With the higher standard deduction these days, I'm not sure I'm even itemizing anymore, but I should double-check how much I'm actually benefiting from that interest deduction before assuming the payoff is a slam dunk. Thanks for sharing your family's experience - it's really helpful to hear from someone who's been through this process successfully!
The IRS has a "Safe Harbor" provision (Section 530) that some small religious schools try to use as a loophole, but it doesn't apply in situations like yours. They have to meet very specific requirements including consistent treatment of all similar workers and a "reasonable basis" for classification. With you working set hours, teaching assigned curriculum, and using their facilities, there's no reasonable basis for contractor status. The school is definitely in the wrong here. If they don't fix this after you bring it up, file Form 8919 "Uncollected Social Security and Medicare Tax on Wages" with your tax return to pay only your half of these taxes instead of the full self-employment tax. Check code G in box 9: "I received a Form 1099 but I am a statutory employee.
Thank you for mentioning Form 8919! That's really helpful and something my tax preparer didn't bring up. One question though - will filing this form trigger an automatic audit or investigation of the school?
Filing Form 8919 doesn't automatically trigger an audit, but it does flag a discrepancy in how the school is classifying you versus how you're classifying yourself. The IRS may contact the school for clarification, which often motivates employers to fix the issue. If you want to avoid this potential conflict, you could file Form SS-8 first, which specifically requests the IRS to make a determination about your status. The downside is that SS-8 determinations can take 6+ months, but you can still file your return with Form 8919 while waiting for the determination.
I'm dealing with something very similar at my tutoring center! They've been giving me 1099s even though I work set hours, use their curriculum, and teach in their facility. After reading through all these responses, I'm definitely going to try the taxr.ai suggestion first to get documentation, then have a conversation with my employer. The Form 8919 option is really helpful to know about - I had no idea you could pay just the employee portion of Social Security and Medicare taxes when you're misclassified. At $21k salary, that self-employment tax difference is probably costing you around $1,600 extra per year, which is huge when you're already struggling financially. One thing I'd add - document everything about your work relationship (your schedule, any employee handbook, emails about duties, etc.) before you approach the school. Having that paper trail will be crucial whether you end up filing IRS forms or just need to convince your administration to fix the classification. Good luck with this! It's frustrating that schools think they can get away with this just because teachers are often desperate for work and don't know their rights.
This is such valuable advice! I'm actually dealing with a similar situation at a nonprofit where I work as a "program coordinator" but got a 1099. The documentation point is so important - I wish I had started keeping records earlier. You're absolutely right about the financial impact. When you're already making so little, that extra self-employment tax can be the difference between making rent or not. It's really predatory how some employers take advantage of workers who are just grateful to have a job. I'm curious - for your tutoring center situation, did you have any kind of written contract or employee handbook that might help establish the employment relationship? I'm trying to figure out what documentation would be most compelling when I approach my employer. Also, has anyone had success getting back-paid for the extra taxes they shouldn't have paid in previous years? I've been misclassified for almost two years now and I'm wondering if there's any way to recover those overpayments.
idk why but navy fed has been slower than usual this year with irs deposits ngl
oh fr? my bad then š¤¦āāļø
Navy Fed is usually pretty reliable! I've been banking with them for 3 years and they consistently deposit my refunds 1-2 days before the DDD. Since your transcript shows 3/20, I'd expect to see it hit your account by tomorrow morning (3/19) or even tonight after midnight. They typically process overnight around 2-3am EST. Hang in there!
Welcome to the wonderful world of quarterly tax filings! I went through this exact same confusion when I started my consulting business two years ago. The March 12 date on Line 1 threw me for a complete loop too. What helped me understand it was thinking of Line 1 as a "headcount snapshot" that the IRS takes on specific dates throughout the year, while the rest of the form deals with actual money that changed hands during the full three-month period. So even though your employee wasn't on payroll during the pay period that includes March 12, you still owe taxes on the wages you paid them from March 18-31. One thing I wish someone had told me earlier - make sure you're also staying on top of your deposit schedule! Since you used QuickBooks payroll, they should have handled the deposits automatically, but it's worth double-checking that everything went through correctly. The IRS is much more forgiving about minor form errors than they are about late deposits. You're doing great by asking questions early. Better to get it right the first time than deal with notices later!
This is exactly the kind of guidance I needed! Thank you for breaking down the "headcount snapshot" vs actual wages concept - that really clarifies things. I'm glad to hear this confusion is so common among new business owners. You're absolutely right about the deposit schedule. QuickBooks did handle the deposits automatically, but I went back and verified everything went through on time after reading your comment. It's a good reminder that even when using payroll software, we still need to stay on top of the details. I really appreciate the encouragement about asking questions early. As someone completely new to payroll taxes, every form feels overwhelming, but this community has been incredibly helpful in making sense of it all. Better to look a little foolish asking questions than to mess up the actual filing!
This thread has been incredibly helpful! I'm also a new business owner dealing with my first Form 941, and I had the exact same confusion about the March 12 date. I kept thinking I was doing something wrong when Line 1 showed zero employees but Line 2 had wage amounts. The explanation that Line 1 is just a statistical census question while the actual tax calculations are based on wages paid throughout the entire quarter makes perfect sense now. It's reassuring to know this is such a common situation for new employers who hire after those mid-month census dates. One question I still have - when filing electronically through the IRS website, does the system flag this as unusual or require any additional explanation when Line 1 shows zero but other lines have data? I want to make sure I don't get held up in the electronic filing process. Thanks to everyone who shared their experiences - as someone completely new to payroll compliance, having real-world examples from other business owners has been invaluable!
Elin Robinson
I totally get the anxiety around these changing dates! I went through something similar last year and it drove me crazy checking my transcript every day. The backward date movement from 11/25 to 10/07 with code 290 actually suggests they're actively reviewing and adjusting your account - which is progress, even if it doesn't feel like it! With amended returns, the IRS takes forever (up to 16 weeks is their official timeline but can be longer). The fact that you're seeing activity means you're not forgotten in the system. I know it's hard, but try to give it another 2-3 weeks before calling. In my experience, once you start seeing these date fluctuations, a resolution usually follows within a month. Stay strong! š
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Nolan Carter
ā¢Thank you so much for this explanation! @db958ca6c97e It really helps to hear from someone who's been through this before. I've been checking my transcript obsessively and every little change sends me into a panic. The 16+ week timeline for amended returns is just brutal when you're counting on that money. I really appreciate everyone in this community sharing their experiences - it makes this whole nightmare process feel a little less isolating. Fingers crossed we all get our refunds soon! š¤āØ
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Bruno Simmons
I'm going through something very similar right now! My transcript has been doing these weird date jumps too and it's been driving me absolutely crazy. I filed my amended return back in April and have been watching these dates bounce around like a ping pong ball šµāš« From what I've learned lurking in this community, the backwards date movement usually means they're actively working on your case rather than it just sitting there collecting dust. Code 290 can be nerve-wracking but it's often just them making adjustments - not necessarily bad ones! The waiting is the absolute worst part though. I've been checking my transcript like 5 times a day and it's not healthy lol. But seeing all these stories from people who eventually got their refunds after similar date changes gives me hope. We just gotta hang in there and trust the process, even though the IRS timeline feels like it's measured in geological epochs š Sending you good vibes that you see a DDD soon! š¤
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