I work as a volunteer tax preparer and deal with identity verification cases regularly. Based on my experience this season, the timeline has been incredibly inconsistent - I've seen letters arrive anywhere from 5 days to over a month after the "need more information" message appears on WMR. What I always tell clients is that after 21 days, it's worth being proactive rather than continuing to wait. A few things that might help: 1) Check your aunt's transcript through the IRS website to see if there are any codes that indicate what type of hold is on the return, 2) Since you're her caregiver, make sure you have proper authorization (Form 2848 is ideal) before calling the IRS, and 3) If you do call, have her Social Security number, filing status, and refund amount ready - they'll ask security questions to verify identity over the phone. The 800-830-5084 number mentioned earlier is correct for the Taxpayer Protection Program. Don't feel bad about calling after 3 weeks - the IRS expects people to follow up when letters don't arrive in a reasonable timeframe.

I went through this exact situation with my father last year. The "need more information" message appeared on March 2nd, and we didn't receive the identity verification letter until March 28th - that's 26 days! I was checking the mailbox obsessively every single day. What made it worse was that I had no way to confirm it was actually identity verification they needed until the letter arrived. When it finally came, it was Letter 5071C for identity verification. I completed the verification online through ID.me the same day, and his refund was approved within 2 weeks. Looking back, I wish I had been more proactive and called after 3 weeks instead of just waiting and worrying. The uncertainty was the worst part - not knowing if the letter was coming, lost in the mail, or if they needed something else entirely. Given that you're already at 3 weeks, I'd recommend calling the Taxpayer Protection Program at 800-830-5084 if you have proper authorization to speak for your aunt.

Just to add one more thing - if your company has any Japanese employees working in the California office, don't forget to check their US tax filing requirements too! Depending on their visa status and how long they've been in the US, they might be considered US tax residents under the substantial presence test. We messed this up with our Chinese engineers who were working at our California office, and it created problems for both the company and the employees. The US-Japan tax treaty has provisions about how employment income is taxed, but you need to proactively claim these treaty benefits on the proper forms.

As someone who's helped several Japanese companies navigate their initial US tax filings, I'd strongly recommend getting professional help for your first 1120-F filing, especially given the complexity of your situation. However, here are some key points to get you started: 1. **Effectively Connected Income (ECI)**: With employees and a physical office conducting business activities in California, you almost certainly have ECI. This means profits from your US operations will be subject to regular US corporate tax rates. 2. **Treaty Benefits**: The US-Japan tax treaty can provide significant benefits, but you need to be careful about claiming them correctly. Make sure to file Form 8833 to disclose any treaty-based positions you're taking. 3. **Branch Profits Tax**: Don't overlook this! If you're repatriating any earnings back to Japan, you may be subject to an additional 30% branch profits tax (potentially reduced under the treaty). 4. **Documentation**: Start organizing documentation now that shows which activities and decisions are made in the US versus Japan. The IRS loves to scrutinize this for foreign corporations. Given your previous accountant's sudden departure and the approaching deadline, consider hiring a CPA who specializes in international tax. The penalties for getting 1120-F wrong can be substantial, and it's not worth the risk on your first filing.

Have you considered that this might actually be a case of refund fraud rather than pure identity theft? The distinction matters because the recovery process differs significantly. Did the IRS ever provide you with information about what was claimed on the fraudulent return? Was it reporting income you never earned, or claiming credits you weren't eligible for?

I'm so sorry you're dealing with this - it's absolutely infuriating when you become a victim twice over! What you're experiencing is unfortunately more common than it should be, but you definitely shouldn't have to pay for someone else's fraudulent return. From what I've seen in similar cases, the key is getting the IRS to properly categorize this as identity theft rather than treating it as an unreported income situation. The fact that they used a completely different name and address should make this pretty straightforward to prove. A few questions that might help clarify your next steps: - Do you have access to your tax transcript to see exactly how they coded the fraudulent return? - Did you ever receive a CP2000 notice about unreported income, or did they just take the money without prior notice? - Have you been assigned an Identity Protection PIN for future filings? Also, if you're still working remotely and have good documentation skills, I'd recommend keeping a detailed timeline of every interaction with the IRS about this case - dates, reference numbers, agent names, what was discussed. This paper trail becomes invaluable if you need to escalate to the Taxpayer Advocate Service. You absolutely can and should get that $4200 back. Don't let them make you feel like this is somehow your fault or responsibility!

I work at a tax prep office (not a pro, just admin staff) and we see this confusion ALL THE TIME with letter 6475. Like others said, for joint filers, both spouses usually get identical letters showing the same amount. You only count it once! If you're really unsure, look at your bank statements from that period to confirm how many deposits you actually received.

This is such a common source of confusion! I went through the exact same thing last year. The key thing to remember is that the IRS often sends identical Letter 6475 forms to both spouses on a joint return, but this doesn't mean you received double payments. Here's what I did to figure it out: I pulled up my bank statements from March-April 2021 (when the third stimulus payments were issued) and searched for deposits from the IRS or U.S. Treasury. I found exactly ONE deposit that matched the amount on both our letters - not two separate deposits. So even though we both got letters showing the same $2,800, we only received one household payment of $2,800. When I entered the Recovery Rebate Credit info on our tax return, I only used that amount once. The letters are basically just the IRS's way of documenting what they sent to your household, but they send copies to both spouses for record-keeping purposes. If you're still unsure, definitely check your bank records first - that will give you the definitive answer about how much you actually received.

Have you considered that the update schedule might vary based on your specific tax situation? For high-income filers with complex returns, the IRS sometimes processes information through specialized units that follow different schedules. Wouldn't it be more reliable to base your quarterly planning on consistent principles rather than trying to time the transcript updates? That said, the general consensus is Thursday mornings for most transcript updates, with occasional mid-cycle updates for accounts with specific triggers or manual processing requirements.

I've been dealing with similar timing issues for my quarterly estimates. From my experience, the IRS transcript updates follow a pretty reliable pattern - Wednesday night processing with Thursday morning availability, usually by 6-7am Eastern. However, I've noticed that during peak filing season (like right now), there can be delays or additional processing cycles on weekends. For Q2 planning, I'd recommend checking both your account transcript and return transcript since they sometimes update at slightly different times. Also, keep in mind that if you have any amended returns or complex situations pending, those might follow a different processing schedule entirely. The key is building in a buffer for your estimated payments rather than cutting it too close to the transcript update timing.