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How to Maintain a Tax Home Status While Working as a Travel Nurse - IRS Rules

Been spending the last week diving into tax home regulations and I'm a bit overwhelmed with all the specific rules. Just want to make sure we're doing everything right! My husband (works remotely full-time) and I (registered nurse) along with our kids are planning to hit the road while I take travel nursing assignments starting in April 2023. We own our house but still have a mortgage on it. Looking at the three criteria the IRS uses for maintaining a tax home, I'm trying to figure out if this plan works: We'd rent out 3 bedrooms and the main living areas of our home to other traveling nurses coming to our area. These would be short-term rentals (3-4 months each) with some gaps (2-3 weeks) between tenants. We'd keep a bedroom in the basement for ourselves to stay in between assignments. The rental income wouldn't cover our full mortgage ($2700/month) but would offset some costs (hoping for around $1600 in rental income). After about 12-15 months of travel nursing, we plan to move back home permanently. My main questions: - For criteria #1: Since I'll have worked in our home area for the first few months of 2023, does that count as having substantial business in our tax home area for the year? - For criteria #2: Since we're still paying the mortgage, maintaining a room for ourselves, and the house isn't rented 100% of the time, does that satisfy the duplicate expenses requirement? Also wondering about state tax filing. I've read remote workers need to file in their state of residence, but our residences will be temporary due to my nursing contracts. Should we file separately with my husband just filing in our home state? For example, he wouldn't qualify as a California resident, nor would he need to file a return there, but I would. Can we file jointly for federal but separately for state returns? Would his company need to adjust their withholding for different states as we move around? I know rules vary by state, but I want to understand the basic concept.

My husband and I just went through an IRS audit for exactly this situation! Big warning: we ran into trouble because we were renting out too much of our home. The IRS agent cited the "dwelling unit used as a home" rules and said we were treating it more as a rental property than a personal residence. The key is making sure your personal use days exceed the greater of: 14 days or 10% of the total days it's rented. So if you rent portions of your home for 300 days, you need to personally use it for at least 30 days during the year. For duplicate expenses, keep detailed records showing you're paying both housing costs (mortgage/utilities at your tax home AND temporary housing during assignments). The IRS was particularly interested in seeing that we maintained utility services in our name even during rental periods. Also, a lot of travel nurse agencies don't handle state taxes correctly! Double-check their withholding - ours completely missed withholding for two states which created a mess.

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Ethan Davis

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This is why tax rules make no sense! So if they rent out parts of their home for 300 days but are only physically there for say, 25 days, they fail the test? Even though they maintain a portion for themselves year-round? That seems crazy strict.

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Actually, that's a common misunderstanding. The personal use days calculation is tricky for partial rentals. Since they're maintaining a portion of the home for their exclusive use year-round, those days count as personal use days even when they're physically away. So in your example, they'd likely pass the test. What tripped us up was that we rented our ENTIRE home with no space reserved for ourselves, then counted just the days we were physically there as personal use. The IRS ruled that we had effectively converted it to a rental property. Big difference when you maintain a specific portion exclusively for yourself!

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This thread has been incredibly helpful! I'm a travel PT who's been struggling with similar tax home issues. One thing I'd add based on my experience - document EVERYTHING about your intent to return permanently to your tax home. The IRS looks closely at whether you truly intend your travel assignments to be temporary. Keep records showing you're actively planning your return: renewal of professional licenses in your home state, maintaining voter registration, keeping your kids enrolled in local schools if applicable, continuing relationships with local healthcare providers, etc. Also, for the state tax filing complexity you mentioned - I learned the hard way that some states have "convenience of employer" rules that can trip up remote workers. New York is notorious for this. Your husband should definitely check if any of the states you'll be in have these rules, as they might try to tax his entire income even if he's just temporarily there with you. One last tip: consider getting a tax professional who specializes in itinerant workers BEFORE you start traveling. The upfront cost pays for itself when you avoid mistakes that could trigger an audit or penalties later.

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Emma Bianchi

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This is such valuable advice, especially about documenting intent to return! I hadn't thought about the "convenience of employer" rules - that could definitely complicate things for remote workers. Quick question for everyone who's been through this - how important is it to maintain the same bedroom/space in your home throughout the travel period? We were thinking of switching which room we keep for ourselves based on rental demand, but now I'm wondering if that consistency matters to the IRS for proving it's truly our permanent residence? Also, has anyone dealt with property management companies for the rental portion while traveling? I'm worried about losing control over documentation and record-keeping if we use a third party to handle the rentals.

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One thing I haven't seen mentioned yet is that you should also check if your state has any specific rules about scholarship taxation. Some states conform to federal tax treatment, but others have their own rules. For example, some states might not tax scholarship money that the federal government considers taxable income. Also, make sure you understand the timing of when to report this income. Since you received the $16k refund this year, you'll report it as income for this tax year - even if some of it was from scholarships awarded in previous years. The key is when you actually received the money, not when the scholarship was originally awarded. If you're using TurboTax, look for the education section and specifically the "Taxable scholarships and fellowships" area. It should walk you through calculating exactly how much of your total scholarship money was used for qualified vs. non-qualified expenses. Don't just guess at the numbers - use your actual receipts and 1098-T to get it right!

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Ella Knight

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Great point about state tax differences! I'm in California and had to learn this the hard way. California does follow federal rules for scholarship taxation, but the state tax rate is different, so even though the taxable amount was the same, I ended up owing both federal and state taxes on that scholarship money used for housing. Also, that timing issue you mentioned is super important. I received a large scholarship refund in January from aid that was technically awarded the previous year, and I almost reported it on the wrong year's tax return. The financial aid office confirmed it goes on the return for the year you actually received the cash, not when it was awarded. This stuff is way more complicated than it should be for students just trying to get through school!

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I've been following this thread and want to emphasize something that might get overlooked in all the technical details - keep EXCELLENT records of everything! I learned this lesson when I got randomly selected for an IRS audit two years after filing. Save receipts for every qualified education expense (books, required supplies, lab fees, etc.), keep copies of your scholarship award letters, and document exactly how you used each dollar. Create a simple spreadsheet showing scholarship source, amount, what it was used for, and whether it's taxable or not. The IRS auditor told me that education-related audits are becoming more common because so many students incorrectly report scholarship income. Having organized documentation made my audit quick and painless - I actually got a small refund because I had missed some qualified expenses I could have claimed. Without proper records, you could end up owing back taxes, interest, and penalties even if you filed correctly the first time. Also, don't assume TurboTax or other software will catch everything automatically. Double-check their calculations against the actual IRS Publication 970 (Tax Benefits for Education). I found a mistake in how TurboTax allocated my scholarship money and caught it before filing.

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Ethan Davis

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This is incredibly valuable advice, thank you! The audit aspect is something I never even considered. I'm definitely going to start organizing my records better right now. Quick question - when you say "document exactly how you used each dollar," do you mean I should literally track every expense down to the penny? Like if I got a $16k refund like the original poster, should I have receipts showing exactly where all $16k went (rent payments, groceries, textbooks, etc.)? And what's the best way to organize this - just a simple Excel spreadsheet or is there some specific format the IRS prefers? I want to make sure I'm doing this right from the start rather than scrambling to recreate records later if I ever get audited.

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Ravi Sharma

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Something nobody's talking about - did you sell the house within a year of inheriting it? If not, make sure you're looking at the long-term capital gains rate for the house sale, which is usually more favorable. And don't forget to adjust your basis for any improvements you made before selling!

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NebulaNomad

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Good point about improvements! Even basic stuff like painting, repairs, or fixing up the yard before selling can be added to your basis and reduce any potential gains. Keep those receipts!

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Paolo Ricci

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Yes, I actually sold it about 14 months after inheriting it. I did do some minor repairs - fixed a leaky faucet, repainted a couple rooms, and had the carpets professionally cleaned. Total was around $2,800 for those improvements. I've kept all those receipts, so I'll definitely add those to my basis. Thanks for the reminder!

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Liam Duke

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Just to add another perspective - if you're worried about documentation for the furniture sales, consider creating a simple spreadsheet now while the details are still fresh in your memory. List each item (or group of similar items), approximate date sold, sale price, and your best estimate of fair market value at inheritance. For regular household furniture that's been used, the fair market value is typically much lower than original purchase price. Think about what someone would reasonably pay for used furniture at a garage sale or on Facebook Marketplace - that's probably close to the stepped-up basis value you inherited. Since you mentioned getting around $3,800 total and it was all regular household items, you almost certainly sold everything at or below the stepped-up basis values, meaning no taxable gains to report. But having that documentation organized will give you peace of mind and be helpful if you ever need to reference it later.

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PaulineW

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This is really solid advice! I'm dealing with a similar situation right now after inheriting my grandmother's belongings. Creating that spreadsheet sounds like a smart move - I wish I had done it right after I started selling things instead of trying to piece it together now from memory and random notes. One thing I'm curious about - for items where you genuinely can't remember exactly what you sold them for (like cash sales where you didn't write it down), is it better to estimate conservatively or try to be as accurate as possible? I sold some kitchen appliances for cash and honestly can't remember if I got $150 or $200 for the whole lot.

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Understanding Vehicle Depreciation with Changing Business Use Percentages - Tax Implications for SUVs and Trucks

I run a small property management business with my wife where we oversee several rental buildings. I have a pickup truck that's exclusively for business (100%), but my wife's SUV has a mixed-use situation that changes year to year (always 50%+ business though). I'm struggling to understand the math when a vehicle has varying business use percentages over its lifetime. Here's my specific situation: In 2014, we bought a pre-owned SUV for $32K that we traded in during 2018 for $15K. During those years, business use varied between 60-70% annually. If I remember right, we had depreciated this SUV well beyond the $15K trade-in value. Then in 2018, we purchased another pre-owned SUV for $41K using that trade-in. What confused me was that when doing taxes, the cost basis of this second SUV seemed to be around $49K. It appeared like the "over-depreciation" from the first SUV somehow rolled into the second vehicle's basis. Is this the correct understanding? If this is right, I'm puzzled about the logic. We initially purchased a vehicle, took depreciation deductions exceeding actual depreciation, then when selling, that excess depreciation wasn't recaptured but instead got added to the replacement vehicle's cost basis. Since this inflates the second SUV's basis beyond its actual value ($49K vs $41K paid), that $8K difference will eventually disappear through depreciation over the next 5+ years or faster if we replace it with another heavy truck. There seems no chance to recapture this since it's not part of SUV #2's real value. Two additional questions: 1) How do the varying business use percentages factor in? In the final year of SUV #2, I traded it early in the year when we happened to have 95% business use (was managing a distant rental property). The depreciation that year seemed enormous, like it was "catching up" to what would have occurred with 95% business use throughout. My concern is potential tax implications if I retire when my next vehicle is ready for trade-in. 2) Is there a financial disadvantage if I don't replace this SUV with another 6000+ GVWR vehicle? I'm less concerned about accelerating depreciation into earlier tax years and more focused on maximizing total deductions. Time value of money aside, I'd be equally satisfied claiming $10K annually for 5 years versus $50K in year one.

Has anyone here actually upgraded from a normal SUV to one over 6,000 lbs GVWR specifically for the tax advantages? I'm considering trading my Ford Edge (business use about 70%) for a Ford Expedition or similar just to take advantage of the Section 179 expensing and bonus depreciation. Is it worth the extra gas and higher purchase price just for the tax benefits? My CPA says absolutely yes but I'm not convinced.

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Sean O'Brien

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I did exactly this last year - traded my Highlander for a Chevy Tahoe. The difference in Section 179 treatment was substantial. I was able to deduct almost the entire purchase price in year 1 (subject to business use percentage of course). Just be aware that you must maintain at least 50% business use for the entire recovery period, or you'll face recapture. With gas prices what they are now, I'm not sure I'd make the same decision again, but the tax savings were significant up front.

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Omar Hassan

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I've been through this exact situation with my construction business vehicles. The key thing to understand is that the IRS requires you to maintain consistent records of your business use percentage throughout the vehicle's life, not just calculate it once at purchase. For your varying business use percentages (60-70% annually), you need to track this each year because it affects both your annual depreciation deduction and the final disposition calculation. When you traded in that first SUV, if your business use in the final year was different from previous years, the IRS requires you to "true up" the depreciation based on the actual business use over the vehicle's entire life in your hands. The inflated basis on your second SUV ($49K vs $41K) is correct - that's the deferred depreciation recapture from your first vehicle rolled into the new basis under the pre-2018 like-kind exchange rules. You're not losing anything, just spreading the tax impact over a longer period. One crucial point: since you mentioned retiring, be very careful about suddenly dropping business use to zero on a vehicle with remaining basis. The IRS may require you to recapture excess depreciation taken in prior years. Consider gradually reducing business use as you approach retirement rather than an abrupt change. For your GVWR question - the total lifetime deduction is generally the same whether you buy a heavy vehicle or not. The advantage is timing: you can accelerate deductions into earlier tax years when you might be in higher tax brackets, versus spreading them out over the vehicle's depreciation life.

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This is incredibly helpful, thank you! The "true up" concept you mentioned makes so much sense - I was wondering why my depreciation seemed to jump around in the final year of ownership. Your point about gradually reducing business use as I approach retirement is something I hadn't considered at all. Right now I'm about 5 years from retirement and my SUV is probably 2-3 years from needing replacement. Would you recommend starting to reduce business use percentage now, or wait until I actually get the replacement vehicle? I'm worried about triggering an audit if my business use suddenly drops from 70% to 30% in one year. Also, when you say "true up" the depreciation - does this happen automatically when I file my taxes, or is there a specific form I need to complete to show this calculation?

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This exact thing happened to me last month! So frustrating. I found out that if you haven't logged in for 90+ days, ID.me automatically flags your account as "inactive" and makes you re-verify for security purposes. It's not just the IRS - this happens with other agencies that use ID.me too. The good news is that if you still have access to the same phone number and email you used originally, the re-verification process is usually much faster than the initial setup. You probably won't need to do the full document upload and video call again - just the MFA verification. Also, pro tip: once you get back in, log in at least once every 60 days to keep your account "active" and avoid this happening again. I set a calendar reminder now because dealing with ID.me customer service is absolutely the worst!

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That's really helpful to know about the 90+ day inactive flag! I had no idea that was a thing. I'm definitely going to set up a reminder too because you're absolutely right - dealing with their customer service is a nightmare. Thanks for sharing the tip about logging in regularly. Hopefully the re-verification goes smoothly for everyone dealing with this issue.

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Nia Johnson

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I had this happen to me twice now! The first time I went through the whole re-verification process thinking I had to, but the second time I realized it was actually just a browser issue. Try these steps before doing the full verification again: 1. Clear your browser cache and cookies specifically for irs.gov and id.me 2. Make sure you're not using any ad blockers or privacy extensions that might interfere 3. Try a different browser entirely (I switched from Firefox to Edge and it worked) 4. Check if you're using a VPN - turn it off if you are If none of that works, you might have an account flag like others mentioned. But definitely try the simple fixes first before spending hours on re-verification. The IRS system is just really finicky and sometimes these technical issues masquerade as security problems.

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Amina Toure

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This is such great advice! I wish I had seen this before spending 3 hours going through the full verification process again last week. The browser cache clearing trick especially makes sense - I bet that's what was causing my issue since I'm pretty obsessive about clearing my browsing data regularly. Going to bookmark this comment for future reference because knowing my luck, this will probably happen again. Thanks for taking the time to write out all the troubleshooting steps!

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