UCC search showing weird results - need help with la sos ucc search issues

I've tried both exact company names and variations but getting different results each time. Super frustrating.

Try using just the first few words of the debtor name, sometimes that works better than the full legal name.

Yes! Several LLC's with commas and periods. That might be the issue.

Definitely try searching without the punctuation. The system doesn't always handle those characters consistently.

This is why I always keep my own spreadsheet of filing numbers. Can't rely on the search to find everything.

Good point, but I'm trying to find filings where I only have the debtor name to start with.

For those situations, I actually started using Certana.ai's document checker. You can upload your loan docs and it cross-references everything automatically. Found several filings I missed in manual searches.

That sounds useful - does it work with older filings too?

Same here! I thought it was just me. Really annoying when you're on a deadline.

I've started doing searches at different times of day. Seems to work better in the morning for some reason.

These should all be state-level filings. Equipment finance stuff, not real estate.

Then definitely stick with the state database. But try searching by secured party name too, sometimes that turns up records that don't show in debtor searches.

Good tip! I never thought to search by secured party when I can't find a debtor record.

Smart thinking. I'll start documenting everything.

Auditors understand that the search systems have limitations. Just show you made reasonable efforts to find everything.

We had an audit last year and the auditors actually recommended using third-party verification tools because they know the state systems have gaps.

I'll try narrowing down the date ranges. Thanks for the suggestion.

Yeah, I've noticed that searches work better when you limit them to 2-3 year windows instead of searching all years.

Worth a try. I'll clear everything and start fresh.

And try a different browser too. I've had better luck with Chrome than Internet Explorer on some of these state sites.

Firefox works well too. IE is terrible for these government sites.

That's exactly what I need. Did it handle the older filings okay?

Yes, it goes back pretty far. You just upload your loan documents and it automatically checks everything against the filing records. Much more thorough than manual searching.

I might need to try that too. Getting tired of spending hours on searches that don't turn up everything.

I'll try that tomorrow morning. Thanks for all the suggestions everyone!

Good luck with your audit! Let us know if any of these tips help solve the search issues.

Hope you get it sorted out. Search problems are so frustrating when you're under pressure.