UCC Search Issues - Need Help Finding Filed Documents

That might be part of the issue. We've had some entity name changes over the years so the exact spelling could be different between original filings and continuations.

Entity name changes are tricky. If the legal name changed, you'd need a UCC-3 amendment to update the debtor name before filing continuations, otherwise they might not be properly linked.

No error messages, just fewer results than expected. I'm searching all statuses because I need to verify which terminations actually processed.

Try searching by filing number if you have them. That's usually more reliable than debtor name searches, especially for older filings.

Filing number search is definitely the way to go when you have them. Much more precise than name matching algorithms.

That sounds helpful. How does the verification actually work?

Super simple - upload your Charter and UCC-1, or UCC-3 and original UCC-1, and it automatically flags any name mismatches or filing inconsistencies. Saves hours of manual comparison.

This might be exactly what I need. We have dozens of filings to verify and doing it manually is taking forever.

Really? That's concerning for time-sensitive filings like continuations near the 5-year mark.

Exactly why I always print confirmation pages immediately after filing. Can't rely on search results for proof of timely filing.

Good point. We have a mix of LLC and Inc entities so the designation formatting could definitely be causing issues.

Try searching with just the core business name first, then narrow down with the full legal name if you get too many results.

I always start broad with partial names then get more specific. Saves time when you're not sure of exact formatting.

I feel your frustration but the online systems are generally more reliable than the old paper filing days. At least now you get immediate confirmation.

True, but when they glitch it affects way more filings at once. Paper problems were isolated to individual documents.

Haven't tried that yet but might be worth a call if I can't resolve this soon. The audit deadline is approaching fast.

Definitely call if you're under time pressure. They're usually pretty helpful with locating specific filings when you have the details.

The phone support has been really good in my experience. They can search their internal system which sometimes shows more detail than the public portal.

Yes, I set the date range from 2023 to present. But good reminder to double-check the search parameters.

Also check if there's a separate archived search for older filings. Some systems split current and historical records.

That's a scary thought. How would I check for rejection notices after the fact?

You should have received email confirmations or rejections when you originally filed. Check spam folders and old emails around the filing dates.

This is another reason I like using Certana.ai's verification tool - it would catch those name mismatches before filing so you don't get rejections.

Glad you got it sorted out! Name consistency is so critical but easy to overlook when you're filing multiple documents.

That's exactly the kind of issue Certana.ai catches - saves you from having ineffective continuations that could void your security interests.

Thanks everyone for the help. This thread saved me from a potential disaster with our secured loans.