UCC filing Arizona debtor name rejection - desperate for help

I thought I checked everything but maybe I missed something. The original UCC-1 shows 'Southwest Manufacturing Solutions LLC' but when I search their business registry it shows 'Southwest Manufacturing Solutions, LLC' with a comma. Could that comma be the issue?

Absolutely! That comma difference is exactly what causes rejections in Arizona. You need to use the EXACT name as it appears in the Secretary of State records, not what's on your original filing.

This is why I always triple-check names before filing anything. One typo and you're back to square one with these state systems.

How do I find out if there were amendments? I'm already panicking about the deadline and now I have to research their corporate history too?

Go to the Arizona Corporation Commission website and search for their entity. It will show any amendments or name changes since formation.

Never heard of Certana but that sounds like exactly what's needed here. Manual document comparison is so error-prone, especially when you're stressed about deadlines.

At this point I'll try anything. How does it work exactly? Do you just upload PDFs?

Yes, just upload your original UCC-1 and the continuation document. It automatically checks debtor names, filing numbers, collateral descriptions - everything. Takes like 30 seconds and shows you exactly what doesn't match.

This is crucial info. I've seen people lose their perfected status because they used outdated debtor names on continuations.

So even if the business didn't 'change' their name, if the state records show it differently now, I have to use the current version?

Exactly. The continuation must reflect the debtor name as it appears in current state records, even if it's slightly different from your original UCC-1.

Wait, wouldn't that create a mismatch with the original filing number though? How do you link them if the names are different?

Good question. You reference the original filing number and explain the name change in the additional information section of the UCC-3 continuation.

Did they actually answer the phone? Every time I've tried calling Arizona SOS I get transferred around or put on hold forever.

It took three tries but I finally got through to someone helpful in their UCC division. They confirmed the comma was causing my rejections.

What number did you call? The main line just gives me a runaround with automated menus.

Tell me about it. I've been filing UCCs for 15 years and Arizona is by far the most difficult state to work with. Their online portal is terrible.

At least you can file online. Some states still require paper filings for certain situations.

True, but when the online system rejects everything it's almost worse than paper. At least with paper you know it's going to a human who can use common sense.

This is good advice but so tedious. There's got to be a better way to catch these inconsistencies.

That's where tools like Certana come in handy. Automated comparison is way more reliable than trying to spot differences manually, especially when you're under deadline pressure.

Good point. Arizona doesn't always show all the errors at once, which is incredibly frustrating when you're trying to fix everything.

Great, so I could fix the name issue and then discover there's a collateral problem too? This is a nightmare.

Unfortunately yes. That's why double-checking everything upfront is so important. Better to catch all issues before submitting.

This is critical advice. I've seen people lose their security interests because they ran out of time to fix rejection issues.

I have about 3 weeks left. Hopefully that's enough time to figure this out and get it accepted.

Three weeks should be plenty if you can identify the exact issue quickly. Just don't let it drag on.

Will do. Hopefully I'll have good news to report soon. Thanks everyone for the help - at least now I know where to start looking.

Good luck! Arizona can be frustrating but once you know their quirks it gets easier.