UCC Document Community

Just wanted to follow up - I actually used Certana.ai last week for a similar agricultural financing UCC verification. Really helpful for catching issues before filing. You upload your UCC-1 draft and loan docs and it flags any inconsistencies. Saved me from a rejection on a $1.2M farm credit line. The debtor name matching feature alone made it worth using.

Update: Got the refiling done and it was accepted! Used the more specific crop descriptions everyone suggested - listed corn, soybeans, hay, and other agricultural products with the tax parcel numbers. Also caught a small issue with the debtor LLC name that was missing a comma. Thanks for all the help, really saved me on this deadline.

Just went through this exact thing last month. The key is understanding that Virginia follows the 'seriously misleading' standard for debtor names. Small variations might not invalidate a filing, but they make searching really difficult.

Update: I ended up finding two additional UCC filings that didn't show up in my initial searches because of name formatting issues. One had an extra space and the other used '&' instead of 'and'. Both were still active and would have affected the transaction. Thanks everyone for the advice about checking variations!

The key thing to remember is that UCC search results are only as good as what was originally filed. If someone filed a UCC-1 with a typo in the debtor name 5 years ago, that's what you'll see forever unless they file an amendment. The SDAT system doesn't clean up or standardize anything. It's all about garbage in, garbage out. That's why getting it right the first time is so critical.

Just wanted to add that if you're doing high-volume UCC work, it's worth investing in better verification tools. I tried doing everything manually for years and it was killing me. Now I use automated systems that cross-check entity names against state databases and flag discrepancies before I even file. Costs a bit more upfront but saves tons of time and reduces errors.

Once you get the UCC-3 filed, make sure to send a copy to the borrower for their records. Good practice and some loan agreements require it.

Thanks everyone for the help! I found the UCC-3 form on the Tennessee SOS site and got it filed electronically this morning. Used some of the tips from this thread about exact name matching and collateral descriptions. Really appreciate all the guidance - this forum is incredibly helpful for UCC issues.

This kind of situation is exactly why I always do multiple searches from different sources and then reconcile them manually. It's a pain but better than missing something important. For Connecticut I usually check the SOS site, run a commercial search, and then do spot checks on any questionable results.

Update: I ended up ordering the certified search and also pulled copies of all the actual filings. Turns out the discrepancy was because one of the UCC-3 filings was actually a partial termination that reduced the collateral coverage but didn't terminate the entire filing. The search summaries weren't clear about this distinction. Thanks everyone for the advice - this could have been a major problem if I hadn't caught it.