NYS Form UCC-1 Filing Nightmare - System Keep Rejecting My Debtor Name

Second this advice. The current SOS name is usually the way to go, but NYS has some quirky rules about punctuation marks in entity names.

I did try calling but got transferred around three times and never got a clear answer. The rep I finally talked to seemed unsure about the ampersand situation specifically.

That's overkill in most cases. NYS generally follows the 'seriously misleading' standard - minor punctuation differences like & vs 'and' typically don't invalidate a filing.

Maybe, but I've seen lenders get burned on less obvious issues. Better safe than sorry with that much money on the line.

The double filing approach is interesting but my compliance budget is already stretched thin. Really hoping there's a definitive answer on which single version to use.

Never heard of that service but sounds useful. These name matching issues are such a pain.

That actually sounds perfect for my situation. Does it handle the NYS specific formatting requirements too?

Yeah it cross-references against the state filing requirements. Really takes the guesswork out of debtor name accuracy.

The portal error messages are the worst. They need to be way more specific about what's actually wrong with your submission.

Exactly! How are we supposed to fix something when they won't tell us what's wrong?

Smart approach. The Certificate of Good Standing should have the current legal name format that matches their system.

Good point about the Certificate of Good Standing. I'll order one first thing Monday morning to get the exact current format.

Just make sure it's recent - I've seen situations where even week-old certificates had outdated info if there were recent amendments.

I'll have to dig through the loan docs again. I focused on the security agreement sections but might have missed something in the general terms.

Usually buried in the 'Additional Assurances' or 'Further Documentation' sections if it's there at all.

NYS definitely has their own way of doing things. The address formatting rules are particularly picky.

At least they moved to electronic filing. Remember when everything had to be mailed in? That was even worse.

True, electronic is better than mail, but the error messages still need major improvement.

Awesome! Glad that worked out for you. That's exactly the kind of situation where document verification really saves the day.

Congrats on getting it sorted out. Name discrepancies are such a common trap.

Great outcome! How long did the whole process take once you had the right name format?

Once I had the correct debtor name, the filing went through in about 20 minutes. The verification tool probably saved me days of back and forth with rejections.

Copy/paste is brilliant advice. Eliminates the human error factor completely.

Yes! I learned this the hard way after a filing was rejected because I typed 'Company' instead of 'Co.' in the entity name.

Just filed against the current name as shown in the SOS records. The verification tool confirmed that was the right approach for this specific case.

Makes sense. Single filing with the correct current name is usually sufficient unless there are specific contractual requirements otherwise.

Agreed. Double filing is expensive insurance that's rarely necessary if you get the current name exactly right.