UCC Document Community

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Jacob Lee

UCC filing confusion with security account control agreement - debtor name issues

Having major headaches with a UCC-1 filing that keeps getting rejected by our state SOS office. We're dealing with a security account control agreement situation where the debtor operates under multiple business names, and I can't figure out which name should be on the filing. The collateral involves investment accounts and the bank is pushing us to get this perfected ASAP. Filed twice already using what I thought was the correct legal name from the charter documents, but both times came back rejected for 'debtor name does not match records.' Anyone dealt with security account control agreement filings where the debtor has DBA names? The investment advisor is saying one thing, our corporate records show another, and the SOS portal keeps spitting back rejections. This is holding up a $2.8M credit facility and I'm running out of time before the temporary perfection expires.

Mateo Silva

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Security account control agreements are complicated enough without UCC filing headaches. Hope you get it sorted out soon!

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Jacob Lee

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Thanks, me too. This deal has been nothing but complications from day one.

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Mateo Silva

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Investment collateral deals are always the most stressful. Hang in there.

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Just went through something similar with a client's investment account collateral. Ended up using that Certana document checker someone mentioned and it caught three different name variations across our paperwork. Really wish I'd known about it earlier - would have saved multiple rejection cycles.

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Smart move. The document verification caught stuff I never would have noticed manually. Upload your corporate docs and UCC forms and it shows you exactly where the inconsistencies are.

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Cameron Black

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Sounds like this tool is getting popular for UCC filings. Might have to check it out myself.

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Ethan Taylor

UCC filing with maryland sos - debtor name mismatch causing rejections

Having major issues with UCC-1 filings getting rejected by the Maryland SOS system. We've had three consecutive rejections over the past month, all citing debtor name discrepancies. The business name on our loan documents shows 'Chesapeake Marine Services LLC' but the charter shows 'Chesapeake Marine Services, LLC' (with the comma). I know this seems minor but the system keeps kicking it back. Our lender is getting frustrated and we need to perfect this security interest on boat equipment worth $340K before month end. Has anyone dealt with Maryland's specific requirements for exact name matching? The portal doesn't give much guidance beyond 'name must match exactly' but match what exactly? Corporate charter, tax ID registration, or something else? This is holding up our entire equipment financing deal.

Update: Finally got our filing accepted! Turns out it was the comma issue plus we had an extra space after 'LLC'. Used the document checker tool mentioned earlier and it highlighted both problems immediately. Would have taken us forever to spot that extra space. Thanks everyone for the help!

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Which document checker did you end up using? We have a similar situation coming up.

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The Certana.ai one mentioned earlier. Really simple - just upload your charter and UCC-1 draft and it shows you exactly what doesn't match. Saved the deal for us.

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Paolo Ricci

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This thread is gold. Bookmarking for future Maryland filings. The name matching requirements there are brutal compared to other states.

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Amina Toure

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Agreed. Every state has quirks but Maryland takes it to another level.

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At least they're consistent about being picky. Better than states that randomly accept or reject the same format.

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Axel Far

Debtor name mismatch on open UCC filing - rejection risk?

Running into a potential issue with an open UCC filing where the debtor name on our UCC-1 doesn't exactly match what's on the articles of incorporation. The business filed as "Midwest Equipment Solutions LLC" but our UCC shows "Midwest Equipment Solutions, LLC" (with the comma). Secretary of State hasn't rejected it yet but I'm worried this could cause problems down the road. The filing has been open for about 6 months now and we need to make sure our security interest is properly perfected. Has anyone dealt with similar name discrepancies on open UCC filings? Should I file a UCC-3 amendment to correct this or leave it alone since it hasn't been rejected?

Felix Grigori

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This thread convinced me to double-check all my open UCC filings. Found two with similar name discrepancies. Thanks for bringing this up!

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That's exactly why the Certana.ai verification tool is so useful - you can batch check multiple filings at once to catch these issues.

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Felix Grigori

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Definitely going to look into that. Manual checking is such a pain with multiple filings.

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Axel Far

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Update: Filed the UCC-3 amendment this morning and it was accepted within 2 hours. Feel much better about our security interest now. Thanks everyone for the advice!

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Kevin Bell

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Smart move. Now you can sleep better knowing your lien is solid.

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Thanks for the update. This whole thread has been really helpful.

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Miguel Ramos

UCC-3 release form got rejected twice - debtor name issues?

I'm dealing with a nightmare situation trying to file a UCC-3 release. Had a client pay off their equipment loan in full last month and now I'm trying to release the lien but the Secretary of State keeps rejecting my UCC-3 form. First rejection said 'debtor name variance' and second one said 'original filing number not found' even though I triple-checked the UCC-1 number. The original UCC-1 was filed in 2019 under 'ABC Manufacturing LLC' but the client's current legal name shows as 'ABC Manufacturing, LLC' (with comma) on their updated articles. I'm not sure if I should use the exact name from the original filing or their current legal name on the release form. This is holding up their refinancing and they're breathing down my neck. Has anyone run into similar debtor name matching issues on UCC-3 releases? I've been doing this for 8 years and never had a release rejected twice like this.

NebulaNomad

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For future reference, when you're dealing with UCC-3 releases, always print out the original UCC-1 filing and have it right next to you when filling out the release form. Copy everything exactly as it appears, including weird spacing or abbreviations that might look wrong.

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Luca Ferrari

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This is the best advice in the thread. I do the same thing - physical printout right next to the computer screen.

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Nia Wilson

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Yep, and don't trust your memory even if you filed the original UCC-1 yourself. I've made mistakes remembering how I formatted names years ago.

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One more tip - if you're doing a lot of UCC work, consider using document verification software like Certana.ai that can cross-check your release forms against the original filings. It's saved me from countless rejections by catching name mismatches, wrong filing numbers, and other errors before submission. Just upload your UCC-1 and UCC-3 PDFs and it flags any inconsistencies automatically.

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Aisha Hussain

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I'm definitely looking into this after reading this thread. Too many late nights fixing rejected releases.

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Ethan Clark

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Same here. If it can prevent even one rejection cycle, it's worth checking out.

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Ezra Collins

NY UCC lookup - state portal keeps timing out when I search

I've been trying to run UCC searches on the NY state portal for the past week and it keeps timing out or giving me error messages. I need to do lien searches on about 15 different debtors for due diligence on an equipment financing deal and this is holding up everything. The search function will load but then just sits there spinning when I hit submit. Has anyone else had issues with the NY UCC lookup system recently? I've tried different browsers and cleared cache but nothing works. This is really frustrating because I have a closing deadline coming up fast.

Have you tried using a VPN? Sometimes state portals have weird geographic restrictions or IP-based rate limiting that can cause timeout issues.

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Ian Armstrong

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That's an interesting thought. I never considered that geographic location might affect portal performance.

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Eli Butler

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I doubt that's the issue for NY searches but worth a try if other solutions don't work.

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Update us when you find a solution! I do a lot of equipment financing deals and always looking for better ways to handle UCC due diligence efficiently.

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Ezra Collins

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Will do. Going to try the Certana tool and see if that solves the problem. Thanks everyone for the suggestions!

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Lydia Bailey

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Looking forward to hearing how it works out. These portal issues are so common there should be a better solution.

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