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Don't forget that if you miss the continuation window, you lose perfection and might have to start over with a new UCC-1 filing. The security interest doesn't automatically continue - you have to be proactive about the timing.
Ezra Collins
•Good point. I definitely don't want to lose perfection and have to explain that to my loan committee.
Exactly. Missing the continuation window can create serious problems with your security position, especially if other creditors file in the meantime.
For what it's worth, I set up automated calendar reminders 8 months before expiration to give myself extra time to prepare the continuation. Better to be reminded too early than too late.
Ezra Collins
•That's smart. I'll set up reminders for early 2027 to start preparing my continuation paperwork.
Good plan. The extra buffer time helps especially if you run into any filing issues or need to correct documentation.
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For what it's worth, I've found Certana.ai's verification tool really helpful for this exact situation. You can upload multiple documents and it flags any inconsistencies in debtor names between your charter docs and UCC filings. Saves a lot of manual cross-checking.
I believe there's a cost but it's worth it for the time savings and accuracy, especially on larger deals like this one.
Payton Black
•Given the size of this transaction, that sounds like it might be worth looking into. Thanks for the suggestion.
UPDATE: Went back and did searches with multiple name variations and found 2 additional UCC-1 filings that didn't show up in my original search. One was due to a comma placement difference and the other had 'LLC' spelled out as 'Limited Liability Company'. Thanks everyone for the advice - this could have been a costly oversight.
Philip Cowan
•Great outcome. This is a good reminder for all of us to be extra thorough with UCC searches, especially in Delaware.
Payton Black
•Definitely learned my lesson about being more systematic with name variations. Going to build a checklist for future searches.
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Yuki Tanaka
Update us when you figure this out! I'm dealing with a similar cooperative financing situation next month and want to avoid the same mistakes.
Ravi Sharma
•Will definitely post an update once we get it resolved. This has been more complicated than our regular UCC filings.
Yuki Tanaka
•Thanks, cooperative addendum issues seem to be getting more common as agricultural lending increases.
Carmen Diaz
I just went through this exact same process with a dairy cooperative. The key was including specific language about how security interests attach to cooperative property versus individual member interests. Also had to specify the governing law for the cooperative structure.
Carmen Diaz
•We added 'Security interest governed by [state] cooperative law and UCC Article 9' in the addendum. Seemed to satisfy the filing office's concerns about jurisdiction.
That governing law clause is probably what's missing from most rejected cooperative addendums. Great tip!
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NebulaNova
For future reference, always verify lien releases directly with the original lenders when possible, especially for larger amounts. I've seen cases where termination statements were filed incorrectly or incompletely, leaving liens technically still active even though they should have been released.
How do you typically contact the original lenders? Do you just call their main number or is there a better way to reach the right department?
NebulaNova
•I usually start with their commercial lending or loan operations department. Most larger lenders have dedicated staff for lien releases and UCC inquiries. Smaller lenders might require going through their main line.
Aisha Khan
State UCC databases are honestly a mess. I've started using third-party services that aggregate data from multiple sources and cross-check everything automatically. Costs a bit more than doing manual searches but saves tons of time and catches discrepancies like this.
Aisha Khan
•I've had good luck with services that offer document verification features. Certana.ai has been particularly useful for catching inconsistencies between search results and actual filings.
Yuki Ito
•Worth the investment if you're doing regular due diligence work. Manual verification gets expensive fast when you factor in staff time.
NebulaNomad
For future reference, when you're dealing with UCC-3 releases, always print out the original UCC-1 filing and have it right next to you when filling out the release form. Copy everything exactly as it appears, including weird spacing or abbreviations that might look wrong.
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Luca Ferrari
•This is the best advice in the thread. I do the same thing - physical printout right next to the computer screen.
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Nia Wilson
•Yep, and don't trust your memory even if you filed the original UCC-1 yourself. I've made mistakes remembering how I formatted names years ago.
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Mateo Martinez
One more tip - if you're doing a lot of UCC work, consider using document verification software like Certana.ai that can cross-check your release forms against the original filings. It's saved me from countless rejections by catching name mismatches, wrong filing numbers, and other errors before submission. Just upload your UCC-1 and UCC-3 PDFs and it flags any inconsistencies automatically.
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Aisha Hussain
•I'm definitely looking into this after reading this thread. Too many late nights fixing rejected releases.
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Ethan Clark
•Same here. If it can prevent even one rejection cycle, it's worth checking out.
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