NY State UCC Search Results Show Wrong Filing Status - Need Help Verifying

I've tried both exact match and wildcard but still getting inconsistent results. The debtor name should be identical across all our filings.

Check if there are any punctuation differences - even a missing comma can throw off the search algorithm in NY's system.

That's terrifying - so the amendments might not even be legally tied to the original filing?

Exactly. We had to file corrective UCC-3s with the exact debtor name from the original UCC-1. Cost us time and filing fees but better than having unperfected liens.

This is why I always pull the original filing first and copy the debtor name character-for-character when doing amendments.

Yes, that's where it gets weird - the filing number search shows the original UCC-1 but only one of the three UCC-3 amendments we've filed.

Sounds like two of your amendments might have been rejected or are stuck in processing. Check your email for any rejection notices from the filing office.

Never heard of Certana.ai - does it actually connect to the state database or just compare your documents?

It analyzes your actual filing documents to make sure everything matches up properly before you even have search result problems. Way easier than trying to troubleshoot after the fact.

Honestly this sounds like exactly what I need - tired of these manual document comparisons that miss critical details.

I feel your pain but the underlying data is usually accurate - it's just the search interface that's problematic.

Maybe, but when you're trying to verify perfected security interests for a $5M loan, 'usually accurate' isn't good enough.

Have you tried accessing the records through a commercial search service? Sometimes they have better interfaces to the same data.

Pretty sure we did but now I'm second-guessing everything. Going to pull all our filing receipts and compare character by character.

Smart move. Also check if the amendments reference the correct original filing number - I've seen typos there cause documents to not link properly.

The effectiveness dates look correct on our copies but if they're not showing up in searches, who knows if they're actually perfected.

Exactly - and with a $2.8M deal, you definitely want to get written confirmation from the filing office that everything is properly indexed.

I always request certified copies of amendments within 30 days of filing just to make sure they processed correctly.

That's the second mention of this tool - might be worth trying if it can catch these kinds of errors automatically.

Yeah, beats spending hours comparing documents line by line. The name matching analysis alone probably saved me from a major perfection issue.

That would explain why the older UCC-1 shows up but the recent UCC-3s don't. How long are these delays typically lasting?

I've seen delays of 2-4 weeks for new filings to appear in search results during their migration period.

This is exactly why I always call the filing office directly for critical searches - sometimes they can see filings in their internal system before they appear in public search.

I'm going to double-check our email records and spam folders now. That would certainly explain why they're not showing up in searches.

Also check your online filing account if you used the electronic portal - rejection notices sometimes only appear there.

Good point - I've had rejections that only showed up as status updates in the filing portal, never got emailed.

That's encouraging that at least some of the delays are just system processing. I'll give it another week before panicking completely.

Yeah but definitely verify your document consistency first - no point waiting for a filing to appear if it has errors that will prevent proper perfection anyway.