UCC Search Results Not Matching My Filed Documents - System Issues?

I've tried both exact matches and variations. Even when I copy-paste the exact name from my filed UCC-1, results are inconsistent.

The search engines can be wonky. I always run multiple searches with different name formats just to be safe.

Did you have to refile anything or did they fix it on their end?

They fixed it on their end, but I had to provide my filing confirmation numbers and explain the discrepancies in detail.

This is exactly why I don't trust these online systems completely. Always keep paper trails.

That sounds exactly like what I need. How does it work - do you just upload the PDF?

Yeah, super simple. Just upload your filed UCC documents and it automatically verifies all the details match up properly. Saved me hours of manual checking.

Never heard of Certana but this thread is making me realize I should be double-checking my filings more regularly.

I feel your frustration but getting angry at the clerks usually doesn't help. Try escalating to a supervisor.

I've tried that too. They just keep telling me the system is 'working as designed' which is obviously not true.

Sometimes the search delays are intentional - they batch update the search database overnight or something like that.

I've tried every variation I can think of. The inconsistency seems random rather than related to specific formatting.

In that case it's probably a system issue. You might want to document the inconsistencies and file a formal complaint.

How long did it take them to fix the sync issue once they acknowledged it?

About two weeks, but they had to manually refresh something in their database. Super frustrating.

This is making me wonder if my recent amendment filing is having the same problem. The search results look weird.

That would explain a lot. Do you know if there's any official word about when they'll fix it?

Nothing official, but I've heard they're working on it. In the meantime, I always run searches multiple times and document any inconsistencies.

This is exactly why I started using third-party verification tools. Can't trust the state systems to be reliable anymore.

I've tried different times of day and still get inconsistent results. Doesn't seem to be traffic-related.

Then it's definitely a system issue. You should document everything and escalate to management.

Unfortunately yes. The confirmation just means they accepted your filing, but search functionality can have separate issues.

Great, just what I needed - another thing to worry about with UCC filings.

This is actually another reason I like using verification tools like Certana - it helps catch these kinds of discrepancies automatically.

That's exactly my concern - if searches aren't reliable, how can we be sure liens are properly perfected from a legal standpoint?

Technically the filing creates the perfection, not the search results. But from a practical standpoint, inconsistent searches create huge problems for due diligence.

This is why I always keep detailed records of every search I run, including screenshots and timestamps.

Thanks for the update! At least now I know it's not just me. Did they give you any interim solutions?

They said if you need definitive search results for closing or legal purposes, you can request a certified search for a fee.

Of course there's a fee involved. They break their own system and then charge us to get accurate results.