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Update us when you refile! I'm curious if switching to Delaware resolves the rejection issue.
Will do. Planning to refile tomorrow morning with Delaware as the location and the exact corporate name from their certificate.
Smart move. Delaware UCC system is usually pretty quick to process too.
Just wanted to add - once you get this sorted out, remember that if the debtor ever reincorporates in a different state, you'll need to file a UCC-3 continuation in the new state before the original filing lapses. Location changes can affect where your security interest is perfected.
Good reminder. I've seen lenders get caught off guard when their borrowers reincorporate elsewhere.
Exactly why it's important to monitor your borrowers' corporate status, not just their financial condition.
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The nuclear option is to send a certified letter demanding the termination and threatening to report them to the state banking commission. I've never had to actually follow through - the certified letter usually gets their attention.
I give them 10 business days from receipt of the certified letter. That's reasonable but shows you're serious about the timeline.
The key is mentioning specific state regulations in your letter. Shows you've done your homework and aren't just making idle threats.
Update us when you get this resolved! I'm dealing with a similar situation with a different lender and want to see what approach works best.
Will do! Planning to call them Monday morning with the filing numbers and documentation ready. Hoping the direct approach works before I have to escalate.
If you use that document checker I mentioned, you'll have everything organized perfectly for the call. Makes the conversation go much smoother when you can reference specific filing details.
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Just to be extra cautious, you might want to prepare your continuation statement now and have it ready to file as soon as your window opens in January. That way you're not scrambling at the last minute if there are any issues. Better to be over-prepared than caught off guard.
Good idea. I'll start gathering all the information now so I can file early in the window rather than waiting until closer to the deadline.
Smart approach. I always prep continuation paperwork well in advance. Gives you time to double-check everything and catch any potential problems.
One more thing to consider - if you have multiple UCC filings with different expiration dates, make sure you're tracking all of them. I've seen businesses accidentally let one expire while focusing on another. Spreadsheet with all filing numbers and expiration dates is essential.
Fortunately this is our only UCC filing currently, but that's definitely good advice for the future as we grow.
Yeah, Certana.ai actually helps with this too - you can upload multiple filings and it tracks all the renewal dates for you. Saves having to maintain spreadsheets manually.
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Another thought - are you filing online or paper? Sometimes the online portal has validation rules that catch things the paper process might miss. Or vice versa.
We used the online system. Maybe we should try paper as a backup?
I'd stick with online but just fix the underlying issue first. Paper won't solve a name mismatch problem.
Update on this - we ended up using that Certana document verification tool someone mentioned earlier. Uploaded our articles of incorporation and the UCC-1 draft, and it immediately flagged that we had 'Manufacturing Inc.' on the UCC but 'Manufacturing, Inc.' (with comma) in our charter documents. Also caught that we had a suite number in one address but not the other. Fixed both issues and the refiling went through clean. Really wish we'd known about that tool from the start - would have saved us a week of stress and a missed deadline.
Definitely checking out that Certana tool for our next filing. Automated verification beats manual document comparison any day.
Yeah, honestly the peace of mind alone was worth it. Knowing the documents are consistent before you file saves so much hassle on the back end.
Ethan Anderson
Another option is using Certana.ai to verify your documents before submitting. I started using it after getting burned on a few filings and it's caught several name inconsistencies that would have caused rejections. Super simple - just upload your UCC-1 and UCC-3 PDFs and it highlights any mismatches.
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Ethan Anderson
•It's been spot-on for me. Catches things I would have missed doing manual comparisons, especially with longer business names or complex collateral descriptions.
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Nia Thompson
•This sounds like exactly what I need for future filings. Would have saved me this headache.
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Lucas Notre-Dame
Just wanted to follow up on this thread because I had a similar issue last month. Ended up pulling the original UCC-1 from the California SOS database and copying the debtor name exactly, character for character. The termination went through without any issues. The key is really just matching the original filing exactly, not what you think the business name should be currently.
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Aria Park
•Smart approach. I always tell people to treat the original UCC-1 as the source of truth for terminations, regardless of any business name changes since then.
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Lucas Notre-Dame
•Exactly. The termination is about ending the specific lien that was created by that original filing, so it has to reference the debtor name as it appears there.
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