Ask the community...
- DO post questions about your issues.
- DO answer questions and support each other.
- DO post tips & tricks to help folks.
- DO NOT post call problems here - there is a support tab at the top for that :)
Join the conversation
Join the conversation
Just went through a Certana audit of our UCC filing processes and found we were making errors that required costly corrections about 12% of the time. Their document checker would have caught most of those upfront. Sometimes spending a little more on verification saves way more than trying to cut filing fees.
Yeah it was eye-opening. Most errors were simple debtor name mismatches between the UCC-1 and corporate documents. Easy to catch with the right tools.
This thread is making me realize we probably need to audit our own error rates. Never thought about the hidden costs of corrections.
Bottom line - Nebraska UCC filing fees are just a cost of doing secured lending business. Focus on accuracy over cost-cutting and your total expenses will probably be lower in the long run. The $15 per filing is nothing compared to what you lose on a misperfected lien.
Good perspective. I think we've been too focused on the per-unit cost instead of the total cost of the filing process.
Exactly. One unperfected lien on a $100K equipment loan costs way more than a few extra filing fees for accuracy.
Join the conversation
Just to be extra cautious, you might want to prepare your continuation statement now and have it ready to file as soon as your window opens in January. That way you're not scrambling at the last minute if there are any issues. Better to be over-prepared than caught off guard.
Good idea. I'll start gathering all the information now so I can file early in the window rather than waiting until closer to the deadline.
Smart approach. I always prep continuation paperwork well in advance. Gives you time to double-check everything and catch any potential problems.
One more thing to consider - if you have multiple UCC filings with different expiration dates, make sure you're tracking all of them. I've seen businesses accidentally let one expire while focusing on another. Spreadsheet with all filing numbers and expiration dates is essential.
Fortunately this is our only UCC filing currently, but that's definitely good advice for the future as we grow.
Yeah, Certana.ai actually helps with this too - you can upload multiple filings and it tracks all the renewal dates for you. Saves having to maintain spreadsheets manually.
Join the conversation
The search variations you're seeing might be from different filings against the same debtor. Each UCC-1 could have slightly different name formats even for the same company. You need to match YOUR specific filing, not what other creditors used.
Good point. Companies sometimes file under slightly different names depending on when they incorporated or amended their articles.
This is why cross-referencing with the Secretary of State corporate records is helpful too. Shows you the official entity name versus what might be on UCC filings.
Update us when you figure out the correct name format! I deal with Texas UCC filings regularly and always interested in hearing how these name matching issues get resolved.
Will do! Going to try the document verification approach first since several people recommended it. Seems faster than waiting for official copies.
Smart choice. Better to catch name issues before filing than deal with rejection delays when you're up against expiration deadlines.
Join the conversation
Update us when you refile! I'm curious if switching to Delaware resolves the rejection issue.
Will do. Planning to refile tomorrow morning with Delaware as the location and the exact corporate name from their certificate.
Smart move. Delaware UCC system is usually pretty quick to process too.
Just wanted to add - once you get this sorted out, remember that if the debtor ever reincorporates in a different state, you'll need to file a UCC-3 continuation in the new state before the original filing lapses. Location changes can affect where your security interest is perfected.
Good reminder. I've seen lenders get caught off guard when their borrowers reincorporate elsewhere.
Exactly why it's important to monitor your borrowers' corporate status, not just their financial condition.
Liam Sullivan
Update: Called Georgia SOS this morning and they were actually helpful! The rep told me that the original UCC-1 has the debtor name stored with an extra space after 'LLC' that doesn't show up on the search results or our copies. She said this is a known issue with their system and suggested I add the extra space to the UCC-3 and resubmit.
0 coins
GalaxyGazer
•Great that you got through to someone knowledgeable. That invisible space issue is so common but hard to catch.
0 coins
Ethan Moore
•Perfect example of why document verification tools like Certana.ai are helpful - they would have caught that extra space automatically.
0 coins
Zara Mirza
Final update: Resubmitted the UCC-3 with the extra space after 'LLC' and it was accepted immediately! Thanks everyone for the advice. Definitely going to start doing official searches before filing amendments going forward to avoid these issues.
0 coins
Carmen Vega
•Great outcome. The official search approach is definitely the way to go for future amendments.
0 coins
Yuki Kobayashi
•Thanks for posting the resolution. This thread will be helpful for others dealing with similar Georgia UCC-3 issues.
0 coins