UCC1-202 filing getting rejected - debtor name keeps failing verification

Filing in Ohio. The debtor name on the charter shows as 'Advanced Manufacturing Solutions, LLC' and that's exactly what I put on the UCC1-202. I even copy-pasted it to avoid typos.

Ohio is particularly strict about punctuation. Check if there are any hidden characters or if the LLC designation needs to be formatted differently. Sometimes what looks identical on screen has invisible formatting differences.

Did you end up having to request the actual charter document to compare character by character?

Yes, had to pull the certified copy and literally go letter by letter. Found an extra space after 'Solutions' that wasn't visible in the SOS database search.

This is why I always pull certified copies for high-value deals. The online database isn't always formatted exactly like the official documents.

Never heard of that tool. Does it catch the kind of subtle formatting differences that cause SOS rejections?

Exactly what it's designed for. It cross-checks debtor names character by character and highlights any discrepancies that could cause filing rejections. Really simple to use.

I've been using Certana for a few months now. It's caught several potential UCC1-202 issues before I submitted the filings. Definitely worth checking out for deadline-sensitive deals.

I understand the frustration, but the exact name requirements exist for good reasons. Lien searches need to be precise to protect all parties in secured transactions.

Sure, but when 'Advanced Manufacturing Solutions, LLC' gets rejected because of an invisible space character, the system has gone too far.

Good point. The charter definitely shows 'LLC' not spelled out, so I should be okay there.

Also verify the state of organization matches exactly. If it's an Ohio LLC, make sure you're not accidentally indicating a different state somewhere.

I once had a UCC1-202 rejected because I put 'OH' instead of 'Ohio' for the state designation. These systems are ridiculously picky.

That's a good reminder. I pulled the charter info two weeks ago, should probably verify nothing has changed since then.

definitely worth checking. companies sometimes file amendments right around the same time they're taking on new financing.

I tried calling but got transferred around and never reached anyone who could help with UCC1-202 specifics.

Try calling first thing in the morning. The UCC specialists are usually more available before 10 AM.

In my experience, the phone support varies wildly by state. Some are helpful, others just read you the same rejection notice you already have.

How long does the document comparison usually take with that tool?

Usually just a few minutes. You upload the PDFs and it runs the analysis automatically. Much faster than doing manual comparisons.

That's an interesting thought. The UCC1-202 doesn't require registered agent info, but maybe their system checks it automatically.

Exactly. Some states have integrated databases that flag any inconsistencies across all the entity information, not just the debtor name field.

Ohio definitely has cross-referencing systems. I've seen UCC filings get flagged for issues that weren't even in the UCC form itself.

Electronic filing through the Ohio SOS portal. Maybe I should try a paper filing as backup?

Paper filings take longer but sometimes the human review is more forgiving of minor formatting differences. Might be worth trying if the electronic keeps failing.

I wouldn't recommend switching to paper this close to your deadline. Electronic rejections at least come back quickly so you can fix and resubmit.

Will definitely update once I get this resolved. Hopefully it's something simple that I'm just overlooking.

Following this thread too. I have a UCC1-202 to file next week and want to avoid the same pitfalls.