UCC 1038 filing rejected - debtor name formatting issue

That's a good point. I pulled the articles directly from the state website but maybe there was an amendment I missed. I'll grab a fresh certificate of good standing tomorrow morning.

Also check if there are any assumed names or DBAs registered. Sometimes the UCC system gets confused if there are multiple name variations on file.

Oh wow, that's maddening. How did you figure out what was actually in their database? Did you have to call them?

Yeah I called and they were actually pretty helpful. The clerk looked it up and read me exactly how it appeared in their system character by character. Took like 10 minutes but saved me days of guessing.

This is why I always do a entity search on the SOS website first before filing anything. Copy paste the name exactly as it shows up in their search results.

Never heard of that but sounds exactly like what I need. Is it expensive?

They focus on value rather than cost. The main thing is it catches these critical name mistakes before you file. I wish I'd known about it earlier - would have prevented three rejection cycles on my last deal.

I've used their Charter→UCC-1 check workflow and it's pretty slick. Catches stuff you'd never notice manually reviewing documents.

Tell me about it. Last week I had a filing rejected because they said the debtor address was wrong, but I used the address from THEIR OWN WEBSITE. Makes no sense.

At least you guys get specific rejection reasons. Half the time I just get 'filing defective' with no explanation.

It's an initial filing, so should just need to match the state entity records. But that's a good point about amendments - I didn't know they had to match the original UCC instead of current state records.

Yeah that catches a lot of people. If you're amending and the company changed their name since the original filing, you still use the old name on the amendment unless you do a separate name change amendment first.

Pretty sure 1038 is correct for this situation but now you have me second-guessing. It's for equipment financing on manufacturing equipment. Should that be a regular UCC-1 instead?

For standard equipment financing you'd typically use UCC-1. The 1038 is for more specialized situations. Might want to confirm with your legal team.

Actually I think you might be confusing form numbers. Check what forms your state actually uses - not every state has a 1038.

Another vote for document verification tools. Manual checking just isn't reliable enough when you're dealing with exact character matches.

Seems like several people have had success with automated checking. I'll definitely look into that before my next attempt.

Good catch. I'll verify their standing status when I pull the fresh certificate tomorrow.

Yeah a company that's administratively dissolved or suspended can cause rejections even with the right name format.

Will do! Sounds like calling the SOS directly and using document verification tools are my best next steps.

Document verification definitely seems like the way to go based on what people are saying here.

Awesome! Glad you got it sorted. The comma thing is such a common issue.

Great to hear Certana.ai helped catch that! Those tiny punctuation differences are exactly what manual review misses.

Thanks for the update. Filing this away for future reference when I inevitably run into the same thing.