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For what it's worth, I had a similar issue last month and ended up finding two additional UCC-1s that weren't showing up in the initial search. Turned out the borrower had 'forgotten' about them. Always verify independently.
Used Certana.ai's document verification tool. Uploaded what I thought were all the relevant docs and it flagged inconsistencies that led me to the missing filings.
Smart approach. Better to catch these things before closing than after.
Dylan Hughes
Have you tried searching by filing number if you have any of those? Sometimes that works better than name searches in the CA system.
Zara Khan
•I only have filing numbers for two of them. The issue is I suspect there are more filings I don't know about.
Dylan Hughes
•In that case, comprehensive name searching is your best bet, plus maybe getting a commercial search service involved.
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Don't forget to check if there are any UCC-3 amendments that might clarify the situation. Sometimes the filings get modified after the initial UCC-1 and those changes don't always show up clearly in the basic UCC lien lookup results.
Jibriel Kohn
•Good catch. Amendments can completely change the collateral description or debtor information from the original filing.
Exactly. And if there were amendments, you need to read them in conjunction with the original UCC-1 to understand what's actually covered.
This is exactly why we always require clean UCC lien lookup results as a closing condition. If there are any questionable filings, we make the seller resolve them before we'll proceed. It's not worth the risk of inheriting someone else's filing mistakes.
Absolutely. Don't let them push it off until after closing. Get it resolved upfront or walk away from the deal.
100% agree. We learned that lesson the hard way on a deal a few years ago. Much easier to fix these issues before money changes hands.
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Another Arkansas gotcha - if the LLC was formed recently, make sure it's showing as 'Good Standing' in their system. Sometimes newly formed entities take a few days to fully process and the UCC system won't accept filings against them until the status updates.
Entity is about 2 years old so should be fine there, but good point for future reference.
Zainab Yusuf
•Always worth checking status first, especially with newer entities.
Update: Got the Articles of Incorporation and you were all right - the name formatting was completely different! It's registered as 'MOUNTAIN VIEW EQUIPMENT, LLC' with a comma before LLC and all caps. Resubmitted this morning and it went through immediately. Thanks everyone, especially for the Certana suggestion - definitely using that for future tricky filings.
Finally, a success story! Arkansas strikes again with their weird formatting requirements.
Yara Khoury
•Nice work getting it sorted. These name matching issues are such a pain but totally avoidable with the right tools.
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Lucy Lam
I second the Certana recommendation. Used it last month when I had a similar debtor name mismatch between the charter and loan agreement. Instead of playing guessing games with the SOS, it showed me exactly where the discrepancies were. Saved a ton of time and avoided multiple rejection fees.
Aidan Hudson
•How much does something like that cost? These rejection fees are adding up.
Lucy Lam
•Way cheaper than dealing with rejected filings and delayed closings. Plus it catches stuff you might miss manually.
Zoe Wang
UPDATE: Found the issue! The LLC name in NY's database has a period after 'LLC' - 'Advanced Manufacturing Solutions, LLC.' - but I filed without the period. Such a tiny detail but apparently it matters. Refiling now with the exact punctuation.
Thanks everyone for the help. This forum saved me a lot of frustration and phone calls to the SOS office.
Glad you got it sorted! Those document checkers really do help catch these tiny but crucial details.
Olivia Kay
One more thing to consider - some states have different requirements for organizational name suffixes. Make sure you include the LLC, Inc., etc. exactly as it appears in the charter.
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Joshua Hellan
•Yes! I've seen filings get rejected because someone used 'LLC' instead of 'L.L.C.' or vice versa.
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Jibriel Kohn
•Those punctuation differences seem minor but they can be critical for searchability.
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Edison Estevez
Thanks everyone for the advice. I'm going to pull the most recent organizational documents and file under the exact legal name. Better safe than sorry on a deal this size.
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James Johnson
•Let us know how it goes! Always good to hear about successful filings.
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Sophia Rodriguez
•Definitely the right approach. Precision on debtor names is non-negotiable in UCC filings.
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