UCC filing look up showing wrong debtor name - how to fix this mess?

Agreed on the UCC-3 amendment approach. I've seen lenders lose their security position over these exact name mismatches during foreclosure proceedings.

Wait, but doesn't the UCC filing look up show if there are any other liens against the correct entity name? You might want to check that first.

How long did it take for your amendment to show up in the UCC filing look up system after you submitted it?

About 3-4 business days in my state. But the amendment is effective as of the filing date, not when it shows up in the lookup.

That's assuming the SOS doesn't reject it for some random reason. I've had amendments bounced back for the dumbest things.

Never heard of Certana.ai but that sounds like it could have prevented this whole mess in the first place.

I've been manually comparing documents for years. An automated tool would definitely speed things up and catch mistakes I might miss.

Exactly - it's way more thorough than manual checks. Catches stuff like extra spaces, punctuation differences, entity type mismatches that could invalidate your security interest.

That's good practice. I usually check the Secretary of State database too to verify the exact legal name before filing.

The problem is some states don't have great UCC filing look up systems. Half the time the search function doesn't work properly.

True, but that's even more reason to be extra careful with names upfront. A rejected amendment is better than an unenforceable lien.

Good point - I matched it by the filing number and date. Definitely the same filing, just wrong debtor name. Only one entity exists with either name variation according to the state database.

Oh okay that makes sense. I was thinking maybe someone else filed against a similarly named company.

This is why I hate the UCC system. One small typo can invalidate millions in security interests.

It's designed to be precise for a reason. Clear notice to other creditors requires exact entity identification.

Still frustrating when you're dealing with obvious clerical errors though.

Most of those services are just glorified state database searches. They won't necessarily catch name mismatches in your own filings.

That's where something like Certana.ai would be more useful - it actually compares your filing documents against your loan documents to spot inconsistencies.

The amendment should correct/replace the original information. The lookup will show the amended debtor name, not both versions.

Make sure you use the right amendment type - there's a specific checkbox for correcting debtor information vs. adding additional debtors.

Thanks, I'll double-check the form instructions. Last thing I want is to make this worse with an incorrect amendment.

Good idea. I try to do a quarterly review of all my UCC filings just to make sure everything looks right in the system.

That's probably overkill but I respect the thoroughness. I usually just check before renewal deadlines.

Will do. Planning to file the UCC-3 tomorrow morning. I'll check the lookup system daily until it updates properly.

Smart approach. I always screenshot the before and after just to have documentation of the correction.

That's actually brilliant. Never thought to document the lookup results but it could be useful if there are ever questions about timing.