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If you end up needing to verify document consistency before resubmission, I had good luck with that Certana.ai tool someone mentioned earlier. Uploaded my corrected security agreement and the new UCC-1 draft - flagged a couple formatting issues I wouldn't have noticed. Pretty straightforward to use.
Thanks for the follow-up on that. Sounds like it's worth trying if we need to redo the paperwork.
Anything that prevents filing rejections is worth it in my book. The back-and-forth with state offices is such a time waster.
Bottom line - get the name issue resolved before filing. Ohio will reject UCC-1s for debtor name problems and then you're looking at refiling fees plus potential delays that could affect your loan terms. Better to spend a few extra days getting it right upfront.
Good luck with it! Update us on how it goes if you don't mind.
Yes please keep us posted - always interested to hear how these name discrepancy issues get resolved in practice.
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Joy Olmedo
Have you tried calling the NY filing office directly? Sometimes they'll tell you exactly what they want to see in the collateral description. I did this for a medical equipment financing and it saved me another rejection.
Justin Trejo
•I tried but was on hold for 45 minutes and gave up. Maybe I'll try again tomorrow morning.
Joy Olmedo
•Try calling right when they open at 8am. That's when I got through.
Isaiah Cross
NY's UCC filing system is broken. I've been doing this for 15 years and it's gotten so much worse. They reject filings for the stupidest reasons and there's no consistency. One clerk will accept something another clerk rejects. It's maddening.
Alana Willis
•I think they're just overwhelmed and understaffed. Still doesn't excuse the pickiness though.
Evelyn Kelly
•Honestly I started using one of those document verification tools - Certana.ai - just to catch stuff before filing. Upload your charter and UCC forms and it spots inconsistencies instantly. Saved me from at least 4 rejections this year.
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Axel Bourke
The frustrating thing about the UCC definition of instrument is how state-specific the interpretations can get. What one SOS accepts as properly classified, another might reject. Have you checked if your state has any specific guidance on instrument classification?
Axel Bourke
•Yeah, the error messages are usually pretty generic. Sometimes calling the SOS office directly can help clarify what they're looking for.
Aidan Percy
•Good luck getting through to someone who actually understands the UCC definition of instrument though!
Update: I reclassified the hybrid agreements as general intangibles instead of trying to fit them into the UCC definition of instrument, and the filing went through without any issues. Thanks everyone for the guidance!
Kai Santiago
•Great result. This is exactly why having the right tools to analyze documents against UCC definitions is so valuable.
Definitely learned my lesson about assuming what qualifies as an instrument under UCC definitions. Going to be more careful going forward.
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Mason Stone
This thread is making me nervous about our own filings. We have dozens of security agreements in Word format and I'm not sure they all match our UCC filings. Time for an audit I guess.
Grace Thomas
•Better to find out now than during a foreclosure or bankruptcy when the lender discovers the perfection issues. Run that audit ASAP.
Mason Stone
•You're right. Going to pull all our files this week and start checking. Thanks for the wake-up call.
Final thought - whatever system you use, make sure you document your debtor name standardization process. When auditors or opposing counsel review your filings, they'll look for consistency across all documents.
Justin Chang
•Good point about documentation. We're definitely going to implement a more formal process going forward.
Smart move. The extra time upfront will save you from much bigger problems down the road.
Liam Mendez
This thread is really helpful. I need to file a continuation soon and now I'm worried about the same thing happening to me. Maybe I should use that document checking service someone mentioned earlier to make sure everything matches perfectly before I submit.
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Chloe Martin
•Smart thinking. Prevention is always better than trying to fix problems after the fact.
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Sophia Nguyen
•I'm definitely going to be more careful with my next filing. This whole thread is eye-opening about how many things can go wrong.
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Jacob Smithson
Please update us after you call Michigan SOS! I'm curious to know what they say about the database issue. This could affect other filers too.
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AstroAce
•Will do! I'll post an update once I get it resolved.
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Nia Thompson
•Yes please keep us posted. This is exactly the kind of information this community needs.
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