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Miguel Ortiz
Just wanted to follow up on the Certana.ai suggestion from earlier - I actually started using it after someone recommended it in another thread about UCC continuation deadlines. The document verification feature is really slick. You just upload your organizational docs and your draft UCC-1, and it instantly shows you if there are any name mismatches, missing information, or formatting issues. Takes like 30 seconds and catches stuff that would otherwise cause rejections. Might be worth bookmarking for future filings even if you get this current one sorted out.
I'm definitely going to check that out after I get through this crisis. Sounds like it could prevent these last-minute panics in the future.
Miguel Ortiz
•Yeah, it's one of those tools that seems too simple to be useful until you actually try it. The name verification alone has saved me from several potential filing mistakes.
Update us after your closing tomorrow! I'm curious to hear if everything went smoothly with the no-comma version. I have a similar situation coming up next week with a corporation that has parentheses in their name that show up differently in various search systems.
Will do! And good luck with your parentheses issue - that sounds even more complicated than comma problems.
Parentheses in entity names are a whole different headache. Same rule applies though - stick with exactly what's in the formation documents and you'll be fine.
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Vince Eh
This thread is super helpful! I'm working on a similar deal but with a smaller credit facility. Same concept though - hedge fund debtor with securities accounts at multiple intermediaries. Nice to see I'm not the only one who finds these filings confusing.
Definitely not alone! The multiple intermediary aspect makes everything more complicated. But sounds like the consensus is one UCC-1 filed where debtor is located should cover everything.
Vince Eh
•Yes, that's what I'm getting from this thread too. Really appreciate everyone sharing their experience.
Just be sure to check if any of the securities are held in foreign accounts or involve foreign intermediaries. That can complicate the perfection analysis under Article 8. Most domestic intermediaries are straightforward but international adds complexity.
Good point - these are all domestic intermediaries and US securities so should be straightforward. But definitely something to watch for in other deals.
Yeah, foreign securities are a whole different animal. Glad yours is keeping it simple.
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I've been filing UCCs for 15 years and the comma issue with LLC names is my biggest headache. Every state seems to handle it differently. Some ignore punctuation completely, others are strict about exact matches. Your best bet is to call the filing office and ask to speak with someone who can look up the exact formatting in their debtor database.
The inconsistency is the worst part. I wish there was a universal standard for entity name formatting.
Connor Byrne
•That's why automated checking tools are becoming popular. Takes the guesswork out of name matching.
Yara Elias
Update us when you get it resolved! This seems to be a common problem and it would help to know what finally worked. The comma issue with LLC names trips up a lot of filers.
Will definitely update once I get through. Going to try the document verification approach first, then call if that doesn't clarify the issue.
Good plan. The verification step should show you exactly where the mismatch is happening.
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Pro tip: when you do your Georgia searches, also check for any lapsed continuations. If you find filings that should have been continued but weren't, you might need to refile entirely depending on timing.
Good catch. What's the grace period in Georgia for missed continuations?
There isn't one really. Once it lapses, your security interest is gone. That's why timing is so critical on these portfolio cleanups.
Zara Ahmed
For what it's worth, I tried that Certana tool someone mentioned earlier and it actually caught a debtor name mismatch between our loan agreement and UCC-1 that we had missed in our internal review. Could have been a costly mistake if we hadn't found it before renewal time.
Luca Conti
•That's reassuring. Always nervous about trying new tools for compliance work.
Zara Ahmed
•I was skeptical too but it's pretty straightforward. Just upload your documents and it does the comparison automatically. Found issues we would have definitely missed doing it manually.
Khalid Howes
Just curious - what state are you in? Some states have known issues with their UCC systems and this might be a widespread problem they're already working on.
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Khalid Howes
•Fair enough. The larger states sometimes have more complex systems that are more prone to these kinds of glitches.
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Ben Cooper
•In my experience the states with 'modern' systems often have more problems than the ones still using simple databases.
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Naila Gordon
UPDATE: I called the Secretary of State office and they confirmed it was a system error. They're going to correct the records and said I should see the fix within 2 weeks. Thanks everyone for the advice!
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Amun-Ra Azra
•Perfect example of why it helps to verify your documents first. Saves time when you can show exactly what the problem is.
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Cynthia Love
•This gives me hope for my similar issue. Going to call them tomorrow.
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