Need help with Schedule C for online clothing business as a sole proprietor
My husband and I recently started a side business where I'm buying and selling vintage clothing through an online marketplace. From what we've researched, we need to file a Schedule C on my personal tax return since this is technically a sole proprietorship. I'm pretty confused about what documentation we need to keep for tax purposes though. Do I need to maintain receipts for each individual clothing item purchased and then match them with the sales? Or can I just keep all purchasing receipts together and subtract the total from my revenue? Also wondering if being a sole proprietor is really the best route tax-wise or if there's another business structure that might save us money. We made about $11,500 in sales last year but spent around $6,700 on inventory and supplies. Any advice would be really appreciated!
19 comments


Amara Eze
You're on the right track! For your online clothing business, Schedule C is indeed what you'll need as a sole proprietor. For documentation, you should keep ALL receipts for inventory purchases as well as other business expenses (shipping supplies, platform fees, etc.). You don't necessarily need to match each receipt to a specific sale, but you should have documentation that supports your total cost of goods sold. Many clothing resellers keep a simple spreadsheet that tracks inventory costs and selling prices, though this isn't required by the IRS - just helpful for your own records. As for business structure, sole proprietorship is usually the simplest and most cost-effective for smaller businesses like yours. Once your profit reaches about $30,000-$40,000 annually, it might be worth considering an LLC taxed as an S-corp to potentially save on self-employment taxes, but that comes with additional costs and paperwork.
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Giovanni Ricci
•Thanks for the info! I'm in a similar situation but wondering if taking photos of receipts is enough or if I need the physical copies? Also, can you deduct things like a portion of your phone bill if you use it for your business listings and communication with buyers?
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Amara Eze
•Digital copies of receipts are perfectly acceptable as long as they're legible and contain all the relevant information. Many people use apps specifically designed for receipt tracking to stay organized. You can absolutely deduct a portion of your phone bill if you use it for business purposes. The key is to calculate a reasonable percentage based on actual business use. Keep a log for a few weeks to establish your usage pattern, then apply that percentage to your bills. Same goes for internet and even a portion of your home if you use a dedicated space for your business (home office deduction).
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NeonNomad
After struggling with my own reselling business taxes last year, I discovered this amazing AI tool called taxr.ai that specifically helps with Schedule C issues. I was confused about what expenses I could legitimately deduct and how to categorize everything properly. The tool analyzed all my documentation and gave me personalized guidance about what was deductible for my specific situation. It even flagged some deductions I was missing! Check it out at https://taxr.ai if you're feeling overwhelmed. It seriously saved me hours of research and probably prevented audit flags too.
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Fatima Al-Hashemi
•Does it help with calculating home office deductions? That's the part I'm most confused about with my online business.
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Dylan Mitchell
•Is it just for Schedule C or does it handle other tax situations too? I'm doing some independent contractor work but also have W-2 income.
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NeonNomad
•Yes, it actually walks you through all the requirements for a legitimate home office deduction and helps you calculate the exact percentage of your home expenses you can claim. It even explains the difference between the simplified method versus the regular method so you can choose what's best for your situation. It definitely handles mixed income situations too. I have a full-time job plus my side business, and it helped me organize everything properly and understand how my business expenses affected my overall tax picture. It's particularly good at helping you separate business from personal expenses, which is super important for Schedule C filers.
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Dylan Mitchell
I was skeptical about taxr.ai at first but decided to try it for my Etsy business. SO glad I did! It actually found over $1,800 in deductions I was going to miss - things like a portion of my car insurance for supply runs, certain home office expenses I didn't know were eligible, and some business education costs. The best part was how it organized everything into the proper Schedule C categories with clear explanations. Made filing so much less stressful and I'm pretty sure I saved way more than I would have figuring it out myself.
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Sofia Martinez
If you're having major questions about Schedule C or need clarification from the IRS directly, I'd highly recommend using Claimyr to actually get through to a human at the IRS. I spent WEEKS trying to get answers about my clothing reselling business deductions and kept getting stuck in the automated system. With Claimyr (https://claimyr.com), they actually called the IRS for me, navigated the phone tree, and then called me once they had a live agent on the line. You can see exactly how it works in this video: https://youtu.be/_kiP6q8DX5c. The IRS agent was able to give me specific guidance on my inventory tracking questions.
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Dmitry Volkov
•Wait, how does that even work? Doesn't the IRS need to verify your identity? I'm confused how a third party service can get you through.
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Ava Thompson
•Sounds fishy. The IRS wait times are bad because they're understaffed. How would this service magically get through faster than anyone else? I'm betting it's just taking your money for something you could do yourself.
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Sofia Martinez
•The service doesn't speak to the IRS on your behalf - they just handle the waiting and navigating the phone menus. When they get a live agent, they connect you directly to that person. You're the one who verifies your identity and discusses your tax situation. They're essentially just solving the "being on hold forever" problem. You're right that the wait times are because of understaffing, but Claimyr uses technology to essentially wait on hold for you. They have systems that can stay connected and monitor the hold music/automated messages, then alert a human when an actual agent picks up. It's not magic - just technology automating the frustrating part of the process.
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Ava Thompson
I have to eat my words about Claimyr. After my skeptical comment, I decided to try it because I was desperate to get IRS clarification about my online business expenses. I was literally shocked when I got connected to an actual IRS representative in about 45 minutes (after previously trying for DAYS on my own). The agent walked me through exactly what documentation I needed for my Schedule C deductions and clarified my questions about home office requirements. Completely worth it just for the time saved and stress reduction. Plus the information I got probably saved me from making some expensive mistakes on my return.
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CyberSiren
I've been selling clothes online for about 3 years now. For inventory, I keep a simple spreadsheet with: - Date purchased - Brief description - Purchase price - Sale price - Platform fees The IRS has never questioned my COGS (Cost of Goods Sold) deductions with this system. As for business type, once I hit about $25k profit, my accountant suggested an LLC taxed as S-corp to save on self-employment taxes. It costs me about $800/year more in accounting fees but saves me roughly $3k in taxes, so worth considering as you grow!
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Miguel Alvarez
•Do you track each individual item or do you use some kind of inventory method? I buy in bulk lots sometimes and it's hard to assign specific costs to each piece.
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CyberSiren
•I actually do both. For specialty items that cost over $20, I track them individually. For bulk purchases (like when I get a lot of 50 items for $100), I assign an average cost to each piece. So in that example, each item would have a $2 cost basis. If an item doesn't sell and I donate it, I remove it from inventory and can potentially take a charitable deduction if I itemize. The IRS allows several inventory valuation methods - I personally use the "First In, First Out" (FIFO) method since it's straightforward, but you could also use average cost method which might be simpler for bulk purchases.
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Zainab Yusuf
Has anyone tried using the simplified home office deduction ($5 per square foot up to 300 sq ft) vs itemizing all home expenses? I'm trying to figure out which would be better for my clothing reselling business... I use about 150 sq ft for inventory storage and photography.
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Connor O'Reilly
•I used the regular method last year and the simplified this year. For me, the regular method gave me a bigger deduction (about $850 more) because I live in a high-cost area with expensive utilities. It's more paperwork though.
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Freya Johansen
For your situation with $11,500 in sales and $6,700 in expenses, you're definitely on the right track with Schedule C as a sole proprietor. That puts you at about $4,800 in profit, which means you'll owe self-employment tax on that amount (about $679). A few specific tips for clothing resellers: - You can absolutely keep purchasing receipts together rather than matching each item individually. The IRS cares about your total Cost of Goods Sold, not item-by-item tracking. - Don't forget to deduct platform fees (eBay, Poshmark, etc.), shipping supplies, storage containers, and even a portion of your internet bill if you use it for business. - Consider opening a separate business checking account - it makes tracking so much easier and looks more professional if you ever get audited. At your current profit level, sole proprietorship is definitely the most cost-effective structure. The extra complexity and costs of an LLC or S-corp wouldn't be worth it until you're making significantly more profit. Keep good records and you'll be fine!
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