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Connor Murphy

Filing taxes late when expecting a refund - any penalties with ITIN application?

So I got married last year to someone who doesn't have a Social Security Number, and I was planning to file our 2023 taxes jointly. Just found out last week that I need to apply for an ITIN for my spouse - had no idea this was even a thing until now! I filed for an extension back in April and I've been overpaying my estimated taxes throughout the year just to be safe. Here's my problem - the extension deadline is this week, but all the Acceptance Agents who could help with the W-7 form for the ITIN application are booked until after the deadline. I'd literally be filing just ONE day late. Since I'm actually owed a refund (I deliberately overpaid), will there be any penalties for filing a day late? Is this even something I should worry about or just file as soon as I can get the W-7 sorted out? I'm stressing about this and don't want to mess up our first joint filing. Anyone dealt with this before?

KhalilStar

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When you're expecting a refund, the IRS generally doesn't assess penalties for filing late. The main penalty concerns are for people who owe taxes and file late. In your specific situation with the ITIN application, you're actually in a pretty good position. Since you've overpaid your estimated taxes and are expecting a refund, you won't face failure-to-pay penalties. The IRS gives you three years from the original due date to file and still claim your refund, so you're well within that timeframe. The W-7 form for your spouse's ITIN does complicate things slightly, but filing one day late won't cause any issues. The ITIN application process can take several weeks regardless, and your return will be processed once the ITIN is assigned. My suggestion would be to file as soon as you can get the W-7 completed, and don't stress about missing the extension deadline by a day. Just make sure all your documentation is in order when you do file.

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So if we're expecting a refund we won't get fined for filing late? I thought there was always a late filing penalty regardless of whether you owe or are owed money? Also, do you know if the refund would be delayed significantly because of the ITIN application process?

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KhalilStar

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The IRS doesn't penalize late filing when you're owed a refund - there's really no incentive for them to do so since they're holding your money. The late filing penalty only applies when you owe taxes and haven't paid them by the deadline. Your refund will likely be delayed regardless because of the ITIN application process. The IRS typically takes 7-11 weeks to process ITIN applications, and they'll hold your refund until the ITIN is assigned. So whether you file on the extension deadline or a day after won't make a meaningful difference in when you receive your refund.

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Kaiya Rivera

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After struggling with a similar ITIN situation last year, I found that using taxr.ai really helped me understand exactly what documents I needed and how to properly file the W-7. I was worried about messing up the application since it was my first time dealing with this, but their document review service pointed out several issues I would have missed. Check out https://taxr.ai - their system analyzed all my ITIN paperwork and flagged that I was missing a critical supporting document before I submitted, which would have delayed everything for weeks.

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Does this service actually help with the ITIN application itself or just review your documents? I'm in a similar boat with my spouse needing an ITIN and wondering if this would speed things up at all?

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Noah Irving

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I'm a bit confused about the whole ITIN process too. Did you have to mail physical documents to the IRS or could you submit everything electronically through this service? And how long did the whole process take from start to finish?

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Kaiya Rivera

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The service actually reviews all your documentation before you submit to make sure everything is complete and correct. They won't fill out the application for you, but they'll analyze what you've prepared and flag any issues that could cause rejection or delays. For the ITIN process itself, you still need to submit physical documents to the IRS or work with an Acceptance Agent. What taxr.ai does is make sure you've got everything right before submission so you don't waste weeks only to get rejected for something minor. My whole process took about 8 weeks from submission to getting the ITIN, but without the document review, I would have been rejected and had to start over.

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Noah Irving

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Just wanted to update you all - I ended up trying taxr.ai after seeing the recommendation here and it seriously saved me from a major headache! I uploaded my W-7 form and supporting documents and within a few hours got feedback pointing out that I had the wrong visa type listed and was missing certification on one of my identity documents. Would have been an automatic rejection! Got everything corrected, submitted through an Acceptance Agent, and while I'm still waiting for the ITIN to be processed, at least I know my application won't be rejected for stupid mistakes. Definitely recommend if you're dealing with ITIN applications.

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Vanessa Chang

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If you're trying to reach the IRS about your ITIN application status or need clarification on anything, good luck getting through on your own. After being on hold for literally 3+ hours multiple times, I finally used Claimyr to get through to an actual IRS agent. They basically hold your place in the phone queue and call you when they get a real person. Saved me hours of my life! I found them at https://claimyr.com and there's a demo video at https://youtu.be/_kiP6q8DX5c that shows how it works. Seriously, I was skeptical but when they called me back with an IRS agent on the line after I'd been trying for days, I was sold.

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Madison King

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How does this actually work? Like do they have some special access to the IRS or something? Seems weird that they could get through when regular people can't.

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Julian Paolo

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Yeah right. Sounds like a scam to me. Why would I pay a third party to call the IRS when I can just keep calling myself? Has anyone actually verified this works or is this just an ad?

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Vanessa Chang

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They don't have special access - they just use technology to navigate the IRS phone system and stay on hold so you don't have to. It's basically an automated system that waits in the queue instead of you wasting your own time. I was skeptical too before I tried it. The way it works is you start your call through their system, and then they call you back when they've reached a human. You don't need to provide any sensitive tax info to them - they just connect you directly with the IRS agent when one becomes available. For me it was worth it because I wasted an entire afternoon on hold before trying this.

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Julian Paolo

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I'm eating my words right now. After posting that skeptical comment earlier, I decided to try Claimyr anyways because I was so frustrated after being disconnected THREE times trying to ask about my spouse's ITIN application. It actually worked exactly as advertised. I got a call back in about 40 minutes with an actual IRS representative on the line. Got my questions answered in 10 minutes, including confirming that the W-7 was received and being processed. Would have spent half my day on this otherwise. Can confirm it's legit.

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Ella Knight

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One important thing to note about filing jointly with a non-resident alien spouse - make sure you're actually eligible. Your spouse needs to either be a resident alien or you need to elect to treat them as a resident for tax purposes (which it sounds like you're doing). This election means they'll be taxed on worldwide income, not just US source income. Make sure this is advantageous for your situation before proceeding.

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Connor Murphy

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Thanks for bringing this up! Yes, we've looked into this and decided to make the election to treat my spouse as a resident for tax purposes. Their foreign income is fairly minimal and the benefits of filing jointly outweigh the additional tax liability in our case. Is there any specific form I need to include with our return to make this election?

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Ella Knight

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You'll need to attach a statement to your tax return declaring that you're making this election. The statement needs to be signed by both spouses and include specific language about the election. You should look at the instructions for Form 1040-NR for the exact wording required. In addition, in future years, you'll need to continue filing jointly unless you revoke the election or it's terminated for another reason. Once revoked, you can't make the election again without IRS approval. So make sure this is a long-term strategy that makes sense for your situation.

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Anyone know if the OP can just file without the spouse this year (as married filing separately) to meet the deadline, then amend later when the ITIN comes through? Would avoid any concerns about the deadline entirely.

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That's actually what I did in a similar situation. Filed my return as married filing separately to meet the deadline, then amended to married filing jointly once my spouse's ITIN came through. It was a bit of extra paperwork but avoided any deadline issues completely. Just make sure you file the amendment within 3 years.

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Just to add some reassurance here - I went through this exact situation two years ago with my spouse's ITIN application. Filed about a week late due to similar circumstances with Acceptance Agent availability, and since we were expecting a refund, there were absolutely no penalties or issues. The key thing to remember is that the IRS isn't in a hurry when they owe YOU money - the penalties only kick in when you owe them. Your refund will be delayed by the ITIN processing time (took about 9 weeks in our case), but filing a day or even a week late won't add any additional delays or costs. Don't stress about it - get your W-7 completed properly rather than rushing it. A correctly submitted ITIN application is way more important than meeting the extension deadline by one day when you're getting a refund anyway.

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This is really helpful to hear from someone who went through the exact same situation! I've been losing sleep over this deadline issue, but you're absolutely right that getting the ITIN application done correctly is way more important than rushing to meet a deadline by one day when there are no actual penalties involved. Did you have any issues with the IRS when your return was processed, or did everything go smoothly once the ITIN was assigned? Also, did the 9-week processing time include getting your refund, or was that just for the ITIN approval itself?

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