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Gabriel Freeman

Can I file taxes without a 1099 form my aunt hasn't sent me yet for housecleaning work?

I've been doing housekeeping for my aunt since last year. She used to run her real estate business from the house, but around mid-2023 she closed the office part. The weird thing is, she's still paying me with checks from her realtor business account even though I'm just cleaning her personal home now, not a business office. Here's my problem - tax season is here and she still hasn't given me a 1099 form for my work. She keeps saying "I'll get to it" whenever I ask, but nothing happens. I made roughly $3,200 from cleaning for her last year. Do I legally have to wait for her to finally give me this 1099 before I can file my taxes? Is she already past some deadline for providing it to me? And is it even right for her to use business checks to pay me for personal housekeeping? I'm getting frustrated and just want to file my taxes correctly.

Laura Lopez

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You don't have to wait for the 1099 to file your taxes. The IRS deadline for businesses to send 1099s to contractors was January 31, so technically your aunt is already late. But that doesn't prevent you from filing your return. What matters is that you accurately report all income you received, whether documented on a 1099 or not. You should calculate the total amount you received from her in 2023 and report it on Schedule C as self-employment income. Keep good records of all payments you received - your own records are valid documentation. As for the business checks she's using to pay you - that's more her accounting issue than yours. From the IRS perspective, they care that you report all income regardless of how it was paid to you. Her using business checks for personal services might create problems for her tax deductions, but that's her concern.

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So even if I never get the 1099, I can file anyway? Do I need to tell the IRS that I never received it or just put the amount I calculated on my own? I'm worried about getting audited if our numbers don't match.

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Laura Lopez

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Yes, you can absolutely file without waiting for the 1099. You don't need to tell the IRS you never received it - just report the income accurately based on your own records. If your aunt eventually files a 1099 with a different amount than what you reported, the IRS might send you a notice about the discrepancy. If that happens, you can simply explain the situation and provide your documentation of the actual payments received. Keep all those check stubs or bank deposits as proof.

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Freya Collins

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I went through something similar with my uncle's construction company. As others have said, you absolutely don't need to wait for the 1099 to file. Just list the income on Schedule C and keep track of your expenses too. Don't forget you can deduct costs like cleaning supplies, mileage driving to her house, any equipment you bought, even a portion of your phone bill if you use it for coordinating your work. These deductions can really reduce your self-employment tax.

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Thanks! I hadn't even thought about deducting expenses. I definitely buy my own cleaning supplies and drive about 15 miles round trip to her house each time. How do I calculate the phone deduction though? I do text with her about scheduling.

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Freya Collins

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For mileage, keep a log of each trip with the date and miles driven. The deduction for 2023 was 65.5 cents per mile, which adds up quickly. So your 15-mile round trip would be worth about $9.83 in deductions each time. For the phone, you need to figure out what percentage you use it for business. If about 20% of your phone use is for coordinating cleaning jobs, you can deduct 20% of your phone bill. Just be reasonable with the estimate and keep your bills as documentation.

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LongPeri

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The real issue here might be that your aunt is trying to deduct your house cleaning as a business expense when it's actually personal. That's probably why she's using business checks and wanting to issue a 1099 - to claim it as a business deduction when it's not legitimate. Just be aware that if you file accurately (which you should) and she files inaccurately, it could cause problems for both of you. Might be worth having an honest conversation with her about this.

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Oscar O'Neil

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This is exactly what I was thinking! The aunt is definitely trying to write off personal home cleaning as a business expense. I had a client try to do this with me for babysitting her kids at her home office.

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