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Giovanni Rossi

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This is such a helpful thread! I'm actually dealing with a similar situation - I live in Florida (no state income tax) but just started working remotely for a company based in New York. My employer has been withholding NY state taxes from my paycheck, but I'm wondering if that's correct since I'm physically working from my home office in Florida. From what I'm reading here, it sounds like I should only owe taxes to the state where I'm physically performing the work (Florida), which has no income tax. Should I be asking my employer to stop the NY withholding, or am I missing something about how remote work taxation works when the employer is in a different state than the employee? Has anyone else dealt with a remote work situation like this where the employer automatically withholds for their state even though you're working from a different state?

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Ethan Anderson

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You're absolutely right to question this! If you're working 100% remotely from your Florida home office, you should NOT owe New York state income taxes, and your employer should not be withholding NY taxes from your paycheck. New York only taxes income earned within the state (with some limited exceptions for NY residents working elsewhere). You should definitely contact your payroll/HR department immediately to correct this. They may not be familiar with remote work tax rules and are probably just defaulting to withholding for their state. You'll want to file a Form IT-2104 (Employee's Withholding Allowance Certificate) with your employer to stop the NY withholding. If they've already withheld NY taxes, you'll need to file a NY non-resident return to get those taxes refunded, since you don't actually owe them. Keep good records showing that you work exclusively from your Florida home office in case you need to prove your work location. This is becoming a more common issue with remote work - many employers' payroll systems aren't set up to handle employees working from different states than where the company is located.

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Omar Hassan

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I've been dealing with a similar cross-border tax situation for the past two years (living in Delaware, working in Pennsylvania), and I wanted to share a few additional tips that have helped me: 1) **Keep detailed records**: I maintain a simple spreadsheet tracking every day I work in PA vs. DE (for those occasional work-from-home days). This has been invaluable when filing my non-resident PA return. 2) **Check your pay stubs regularly**: My employer initially wasn't withholding PA taxes correctly, and I caught it early thanks to monitoring my pay stubs. It's much easier to fix withholding issues during the year than to deal with a large tax bill at filing time. 3) **Consider estimated tax payments**: If your employer isn't withholding enough for the work state, you might need to make quarterly estimated payments to avoid penalties. I learned this the hard way my first year! 4) **Don't forget about local taxes**: Some cities and counties also have their own income taxes that apply to non-residents who work there. Philadelphia, for example, has a wage tax that applies even to non-residents. The good news is that once you get the system figured out, it becomes pretty routine. And since you're living in a no-tax state, you really are only dealing with one state's tax return, which simplifies things considerably compared to those dealing with two tax states.

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Filing 2025 Taxes on TN Visa as Non-Resident Alien (NRA) with IRS - Any Forms Missing?

Hey everyone, I arrived in the US on my TN visa back in February 2025. I've been here less than 183 days over the past 3 years and don't have a Green Card. I'm trying to handle my taxes myself and want to make sure I'm not missing anything. Here's what I've got so far for my federal filing: I only have W2 income from my job here in the US. I still maintain financial ties to Canada including a checking account (over CA$12,500), a TFSA (around CA$2,600), and a house where my husband currently lives. Based on this, I understand I'm still considered a Canadian resident for tax purposes and not eligible for the first year choice. **I'm planning to file "Form 1040-NR"** **I'm including "Schedule A"** since I can't take the standard deduction and need to itemize instead **I'm adding "Schedule OI"** for the required general information **I'm submitting "Form 8840 closure connection exception statement for aliens"** to demonstrate my closer ties to Canada and confirm my non-resident status **I'm also including "Form 8880 credit for retirement contribution"** because I put money into my 401K. Is there anything I'm overlooking? The frustrating part is that without being able to take standard deductions, I'm looking at owing around $1,600 in additional taxes. Plus, I might get hit with an underpayment penalty since my employer has been withholding at the standard deduction rate (according to Worksheet 2210). Is there any way to avoid this penalty? Any advice would be greatly appreciated!

Elijah Jackson

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I was in this situation a few years ago. Make sure your employer is using the correct withholding tables for nonresident aliens! Many HR departments just default to the regular withholding without understanding that NRAs can't claim the standard deduction. For the penalty, file Form 2210 and check the box in Part II that says "The taxpayer requests a waiver of the penalty." Attach a statement explaining that you're new to the US tax system, on a TN visa, and that your employer was withholding incorrectly despite your best efforts. I did this and the IRS waived my penalty completely. It's worth a try!

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Sophia Miller

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I'm in a similar situation but was told different info about the withholding. Does a TN visa holder really need different withholding than regular employees? My HR insists they're doing it correctly but I'm worried about owing a bunch at tax time.

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Alice Fleming

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Diego, you've actually done a really thorough job identifying the key forms! As someone who went through this exact situation on my TN visa, I can confirm you're on the right track with the 1040-NR, Schedule A, Schedule OI, and Form 8840. A few additional considerations based on what others have mentioned: **FBAR reporting** - Since your Canadian checking account exceeds $10,000 USD equivalent, you'll need to file FinCEN Form 114 separately by April 15 (with automatic extension to October 15). **Form 8938** - With your TFSA and Canadian accounts combined, you might exceed the reporting threshold for foreign financial assets. This is separate from FBAR and filed with your tax return. **PFIC complications** - If your TFSA contains mutual funds or ETFs, each one technically requires Form 8621. This is where things get really complex and expensive if you're not careful. **Treaty benefits** - Form 8833 can help you claim specific benefits under the US-Canada tax treaty that might reduce your tax burden. For the underpayment penalty, definitely request first-time penalty abatement since this is your first US filing. The IRS is generally reasonable about waiving penalties for newcomers who made good faith efforts to comply. Your employer should really be using NRA withholding tables since you can't claim the standard deduction. This is a common HR mistake that leaves TN visa holders with unexpected tax bills. You might want to have them adjust this going forward and consider making estimated payments if they can't fix the withholding immediately.

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Miguel Diaz

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This is incredibly helpful, Alice! Thank you for the comprehensive breakdown. I'm feeling a bit overwhelmed by all the additional forms that might be required - especially the PFIC reporting for my TFSA funds. Quick question about the thresholds: For Form 8938, what exactly is the reporting threshold for someone in my situation? And is there any way to avoid the PFIC nightmare if I have multiple funds in my TFSA, or am I stuck filing Form 8621 for each one? Also, regarding getting my employer to fix the withholding - do you know what specific language I should use when talking to HR? They seem pretty confused about the whole NRA withholding requirement.

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Manny Lark

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@Miguel Diaz For Form 8938 thresholds as a non-resident alien, you need to report if your foreign financial assets exceed $200,000 on the last day of the tax year OR more than $300,000 at any point during the year. This includes your TFSA, Canadian bank accounts, and any investments. Regarding PFIC reporting - unfortunately, there s'no easy way around Form 8621 if you have mutual funds or ETFs in your TFSA. Each fund typically requires its own form. Some people consider liquidating these before moving to the US or switching to individual stocks which (aren t'PFICs ,)but that s'a personal financial decision. For your HR department, try this language: As "a non-resident alien on a TN visa, I cannot claim the standard deduction and must itemize. The current withholding assumes I can take the standard deduction, which creates an underpayment situation. Please use the withholding tables for non-resident aliens or increase my withholding to account for the higher effective tax rate. You" might also reference IRS Publication 515 which covers withholding for non-resident aliens. Sometimes HR needs an official IRS publication to make changes to their standard processes.

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Javier Gomez

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This is a great question! With your wife's Etsy business generating $135k annually, it definitely makes sense to optimize for tax deductions. A few key points to consider beyond what others have mentioned: Since this will be exclusively for business use, make sure you clearly separate the business portion from any personal use areas. The IRS is very strict about the "exclusive use" test for home office deductions. For the renovation costs, you'll want to break down the expenses into categories: - Structural improvements (framing, drywall) = depreciated over 39 years - Equipment and fixtures that can be removed (certain lighting, shelving) = potentially Section 179 deductible - Electrical work specifically for business equipment = may qualify for faster depreciation One strategy to consider: if you're planning to expand the business further, you might want to size the space slightly larger than current needs. The business use percentage is based on square footage, so maximizing the dedicated business area (while keeping it reasonable) can increase your deductible percentage. Also, don't forget about the ongoing expenses once it's complete - utilities, insurance, maintenance, etc. can all be deducted based on the business use percentage of your home.

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This is really helpful advice! I'm curious about the "exclusive use" test you mentioned - does that mean if we put a couch in the basement office space for occasional relaxation between work sessions, that would disqualify the entire area? Or is there some flexibility as long as the primary purpose is business? Also, regarding the business use percentage calculation - is it strictly based on square footage of the dedicated space versus total home square footage, or do they factor in things like ceiling height and overall usable space differently for basement areas?

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Great question about the exclusive use test! The IRS is pretty strict here - if you put a couch for personal relaxation, that could potentially disqualify the space. The area needs to be used "regularly and exclusively" for business. However, brief breaks or eating lunch while working wouldn't necessarily disqualify it, but having furniture specifically for personal relaxation might. For the square footage calculation, it's typically just floor space - so if your basement office is 400 sq ft and your total home is 2,000 sq ft, that's 20% business use regardless of ceiling height differences. The IRS doesn't usually adjust for basement ceiling heights being lower than main floors. One tip: consider creating a clear physical separation in the basement. If you finish part for the office and leave another section unfinished for storage/personal use, it makes the business exclusivity much clearer for documentation purposes.

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Kristin Frank

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With $135k in annual income from the Etsy business, you're definitely in a position where maximizing legitimate deductions makes financial sense! A few additional considerations for your basement renovation project: **Timing Strategy**: Consider the timing of your renovation expenses. If you're expecting the business to continue growing, you might want to spread major expenses across tax years to optimize your overall tax situation. **Business Entity Consideration**: At $135k in income, it might be worth exploring whether your wife should consider forming an LLC or S-Corp for tax advantages. This could affect how home office deductions are handled. **State Tax Implications**: Don't forget to check your state's rules on home office deductions - some states don't conform to federal home office deduction rules, which could impact your overall tax strategy. **Record Keeping System**: Set up a dedicated business bank account and credit card for all renovation expenses if you haven't already. This makes tracking and documenting business expenses much cleaner for tax purposes. The basement renovation sounds like a smart investment for a growing business - just make sure you're maximizing all the legitimate tax benefits available to you!

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Yuki Ito

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This is excellent advice about the business entity consideration! I'm curious about the LLC vs S-Corp decision at this income level. With $135k in net income, would the S-Corp election help reduce self-employment taxes enough to offset the additional complexity and payroll requirements? And how would that change the home office deduction - would it go from being a personal deduction to a business expense that reimburses the owner? Also, regarding the timing strategy you mentioned - are there specific thresholds or income projections where it makes more sense to accelerate or defer renovation expenses? I imagine with a growing business, cash flow timing could be just as important as the tax implications.

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Rajan Walker

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Has anyone used TurboTax to report QSBS exclusions from a K-1? I'm trying to figure out where exactly to enter this and if TurboTax can handle it properly. The software seems confused when I try to enter the QSBS exclusion code.

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Nadia Zaldivar

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TurboTax actually does handle this, but it's not obvious where to find it. When you enter your K-1 information, after you input all the standard K-1 items, there's a section for "Additional Information." In that section, you should see options for various codes from Box 11, including Code O for QSBS exclusions. Once you select that, TurboTax will walk you through creating the proper entry on Form 8949 with the adjustment. If you can't find it, try searching for "QSBS" or "Section 1202" in the TurboTax search box.

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Ethan Wilson

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I went through this exact same situation last year with my partnership K-1 showing QSBS gains. The key thing to remember is that you absolutely need to report the full gain amount on Form 8949 first, then show the exclusion as an adjustment - don't just net it out on Schedule D. Here's what worked for me: On Form 8949 Part II, I listed the partnership as the source, entered the full long-term capital gain amount, then in column (f) I put the QSBS exclusion amount as a negative number (so if your exclusion is $158,000, you'd enter -158000). In column (g), use code "Q" to indicate it's a QSBS exclusion. The partnership has already verified all the Section 1202 requirements including the 5-year holding period and active business tests, so you can rely on their Box 11 Code O amount. Just make sure to keep your K-1 as supporting documentation. With your gain of $237,000 and exclusion of $158,000, you'll end up with $79,000 of taxable long-term capital gain flowing to Schedule D.

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Nia Davis

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This is really helpful, thank you! I'm new to dealing with partnership K-1s and the QSBS exclusion rules seemed overwhelming at first. Your step-by-step breakdown makes it much clearer. Just to confirm I understand correctly - the $158,000 exclusion amount should appear as "-158000" in column (f) of Form 8949, and then the net $79,000 will automatically flow through to Schedule D line 12? Also, do you know if there are any state tax implications I should be aware of, or does this exclusion only apply at the federal level?

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IRS "Where's My Refund" Showing Error 428 for 3 Days Straight - Can't Get Past Official Website Error Message

I keep getting error 428 when checking "Where's My Refund" on sa.www4.irs.gov. The system keeps showing "We are sorry Where's My Refund is currently unavailable. Please try Where's My Refund again later." I've been trying to check for 3 days straight now, and it's the same message every time. When I go to the IRS website at sa.www4.irs.gov, I navigate to Home / Refunds / Refund Status / Results, and I keep seeing this error message: "We are sorry Where's My Refund is currently unavailable. Please try Where's My Refund again later. 428" Below this error message, there's a "Get Refund Status" section that asks me to enter my Social Security Number, Tax Year, Filing Status, and Refund Amount as shown on my tax return (all fields marked with an asterisk as required fields), but I can't even get past the error message to input any of this information. I've tried accessing this at different times of day - even early morning at 8:52 when I thought the system might be less busy - but still getting the same error 428 message. My phone shows full signal strength (5G 100%) so I know it's not my connection. The IRS website has that "An official website of the United States Government" header with the "Here's how you know" text and the IRS logo at the top with a MENU option, so I'm definitely on the correct site. Anyone else dealing with this error 428? Starting to get worried about my refund status since I can't even access the "Get Refund Status" function after multiple attempts over several days.

StardustSeeker

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I've been dealing with this same error 428 issue for about a week now! It's so frustrating because I filed my return almost 3 weeks ago and just want to see if there's any progress. I've tried accessing the Where's My Refund tool at different times - early morning, late evening, even middle of the night - but I keep getting that same "We are sorry Where's My Refund is currently unavailable. Please try Where's My Refund again later. 428" message on sa.www4.irs.gov. What's really annoying is that the form is right there asking for SSN, tax year, filing status, and refund amount, but you can't even get past the error to enter anything. I've tried on my laptop, phone, and even my tablet thinking maybe it was a device issue, but nope - same error across everything. At least I know from reading these comments that it's not just me or something I'm doing wrong. This seems like a major system issue on the IRS side that's affecting tons of people during peak tax season. Really hoping they get their servers fixed soon because I'm starting to worry about whether my return was even processed properly! 😀

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Zainab Ismail

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Hey StardustSeeker! Welcome to the club of frustrated taxpayers πŸ˜… I've been dealing with this exact same error 428 nightmare for about 4 days now. It's honestly reassuring (in a weird way) to see so many people having the identical issue - at least we know it's definitely on the IRS end and not something we're doing wrong. I've also tried every device and browser combo I can think of with zero luck. Really hoping they get this sorted out soon because like you said, we just want to know our returns are being processed! Fingers crossed their IT team is working on it 🀞

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Everett Tutum

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I'm a newcomer here but experiencing the exact same error 428 problem! Been trying to access Where's My Refund for the past 5 days with no success. Like everyone else, I keep getting that "We are sorry Where's My Refund is currently unavailable. Please try Where's My Refund again later. 428" message on the official IRS site. What's really concerning me is that I filed my return 3 weeks ago and this is the first time I'm trying to check the status. I was hoping to see if it's been accepted and processed, but this system error is making it impossible. I've tried different browsers (Chrome, Firefox, Safari), cleared my cache multiple times, and even tried from my work computer - same error every single time. Reading through all these comments, it's clear this is a widespread IRS system issue affecting many taxpayers during what should be their busiest processing period. Really hoping they prioritize fixing this server problem soon because we all just want to know where our refunds stand! Has anyone had any luck reaching them by phone, or are the wait times just as frustrating as this website error?

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Ana Erdoğan

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Hey Everett! Welcome to our unfortunate club of error 428 sufferers πŸ˜” I'm also new here but have been dealing with this exact same issue for about a week now. It's actually somewhat comforting to see so many people experiencing the identical problem - definitely confirms this is a major IRS system failure and not something we're doing wrong on our end. I tried calling the IRS yesterday and waited on hold for over 3 hours before giving up, so unfortunately the phone route seems just as broken as their website right now. Really frustrating timing since we're all just trying to check on refunds we legitimately filed weeks ago! Hopefully their IT team is working overtime to fix this mess because clearly it's affecting hundreds if not thousands of taxpayers during peak season. Hang in there! 🀞

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