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Buying a business: How does bonus depreciation work for ATM routes and car washes?

Hey all, I'm primarily a tech guy working as a software developer with a pretty solid W2 income (around $550k annually). I've been building a portfolio of rental properties (currently have about 15) but I'm hitting the passive loss limitations since my income is mostly active. I'm looking at businesses that would allow me to meet material participation requirements without consuming all my free time - things like short-term vacation rentals, car washes, ATM routes, or car rental businesses. What I'm struggling with is understanding how bonus depreciation works when acquiring these types of businesses. For example, I'm looking at an ATM route with about 30 machines that's selling for $250k based on cashflow, even though the actual machines themselves might only be worth $85-100k. Can I claim 60% bonus depreciation on the entire $250k purchase price in year 1? Or am I limited to depreciating 60% of the actual machine value ($85-100k)? Similarly, with a car wash priced around $1.3M - since car washes qualify as special use buildings with 15-year depreciation schedules, could I accelerate 60% of the purchase price minus the land value? Should I be talking to a CPA who specializes in these business acquisitions or a real estate attorney? I'm trying to legally defer taxes while building assets, not looking for anything sketchy. Ideally want something that doesn't require 40+ hours a week but where I can still meet material participation tests.

Lucas Adams

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For the car wash question - I purchased one last year for $1.2M. You're correct that they qualify as 15-year property under special use guidelines. We did a cost segregation study that broke it down roughly: - Land: $250k (not depreciable) - Building shell: $350k (39-year property) - Qualified Improvement Property: $420k (15-year, eligible for bonus) - Equipment: $180k (5-7 year property, eligible for bonus) So out of the $1.2M, about $600k was eligible for bonus depreciation. With the 60% bonus depreciation rate, I was able to deduct $360k in the first year plus regular depreciation on the remaining amounts. The cost seg study cost about $12k but saved me over $100k in taxes in the first year.

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This is incredibly helpful - thanks for sharing your real numbers. Did you find the car wash required a lot of your time to meet material participation, or were you able to hire a manager and still qualify?

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Lucas Adams

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I have a full-time manager running daily operations, but I still easily meet the material participation tests. I spend about 15-20 hours weekly handling business strategy, marketing, equipment upgrades, reviewing financials, and site improvements. The IRS has multiple tests for material participation. Since I spend more than 500 hours annually (one test) and my participation constitutes substantially all the participation in the activity (another test), I qualify even with a manager handling day-to-day stuff. Just make sure you're genuinely involved in significant management decisions, not just pretending. Keep a detailed log of hours and activities - email timestamps, calendar appointments, phone logs all help substantiate your claim.

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This is exactly the kind of strategic tax planning I wish I had understood earlier in my career. As someone who's been down a similar path with high W2 income and rental properties hitting passive loss limits, I can relate to your situation. One thing I'd add to the excellent advice already given - consider the timing of these acquisitions carefully. With bonus depreciation phasing down (60% in 2024, 40% in 2025, 20% in 2026), there's a real advantage to moving quickly if you find the right opportunity. Also, don't overlook the importance of having systems in place before you buy. I made the mistake of acquiring a business without proper time-tracking systems set up from day one. Going back to reconstruct hours for material participation documentation was a nightmare during my first audit. For what it's worth, I've found that businesses with some level of recurring revenue (like ATM routes) tend to be easier to manage while still meeting material participation requirements compared to completely transactional businesses. The ongoing relationship management and performance monitoring naturally creates documentation-friendly activities. Have you considered starting with one smaller acquisition to test your systems and comfort level before diving into something like a $1.3M car wash? The learning curve on the tax optimization side can be steeper than expected.

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This is really solid advice about starting smaller to test systems first. I'm curious - when you mention "recurring revenue" businesses being easier for material participation documentation, do you have experience with other types beyond ATM routes? I'm weighing ATM routes against something like a small self-storage facility or even a coin laundry. The self-storage seems like it might have similar recurring revenue characteristics but potentially less hands-on maintenance requirements. Have you found certain business types are more audit-friendly than others when it comes to proving material participation? Also, your point about the bonus depreciation phase-down is well taken. With my income level, even a 20% difference in first-year deductions could mean $50k+ in tax savings timing. Definitely something to factor into the decision timeline.

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Jason Brewer

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For anyone just starting with an LLC, I highly recommend getting a tax professional specifically experienced with small businesses to help you setup. I tried DIYing my LLC taxes for the first year and missed so many deductions. Spent $450 on an accountant the second year who saved me over $6,000 in taxes with proper planning and restructuring. Some things shouldn't be learned through trial and error.

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Just want to echo what Jason said about getting professional help - the tax implications of mixing different income streams through an LLC can get complex quickly. One thing I learned the hard way is that you'll also want to make sure you're making quarterly estimated tax payments since you won't have taxes withheld from your 1099 income. The IRS expects you to pay as you go, and if you wait until year-end to pay everything, you could face underpayment penalties even if you file on time. With Door Dash income being irregular, it can be tricky to estimate, but it's better to overpay slightly than get hit with penalties. You can always adjust your next quarter's payment if needed. Also consider opening a separate savings account just for tax money - set aside about 25-30% of your 1099 income immediately so you're not scrambling to find the money when quarterly payments are due.

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This is really helpful advice about quarterly payments! I'm just getting started with my LLC and hadn't even thought about the estimated tax payments yet. Quick question - when you say set aside 25-30%, is that of the gross income from Door Dash or after deducting expenses like mileage? I'm trying to figure out how much to actually put away each week so I don't get caught off guard.

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I think what's happening is like when you order a package online - sometimes the tracking never updates but the package still arrives. TPG is like the tracking system that's broken, but your money is still moving through the system. I'd give it until tomorrow morning before getting too worried. Almost everyone I've seen posting with similar dates has gotten their refund within 48 hours of TPG showing 'funded' even without emails or trace numbers.

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Filed 2/26 here too and going through the exact same thing! TPG has shown "funded" since Tuesday but still no TurboTax email or trace number. After reading everyone's experiences, I'm feeling much more confident that the money is probably already on its way. It's reassuring to know this seems to be a widespread issue with their notification systems rather than something wrong with my specific return. Going to stop obsessively checking TPG every few hours and just wait for my bank to process it. Thanks everyone for sharing your timelines - really helps with the anxiety!

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Daryl Bright

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I'm in the exact same situation! Filed 2/26 and TPG has been showing "funded" since Wednesday morning, but no email from TurboTax and no trace number. This thread has been so helpful - it's clear this is a system-wide issue with their notifications, not our individual returns. I was starting to worry something went wrong, but seeing everyone's experiences makes me feel much better. Definitely going to stop checking TPG constantly and just wait for my bank. Thanks for posting this - knowing others are experiencing the same thing really helps!

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Received Notice of Deficiency for 2021 Taxes - Now IRS is Issuing Refund Instead?

Hey everyone, I'm in a weird situation with the IRS and could use some advice. So back in March, I got a Notice of Deficiency for my 2021 tax return. The IRS found two income sources I completely missed when filing my 1040 that year. It was a chaotic time - we had just relocated for work, and somehow these two income statements slipped through the cracks. The notice included the amount they calculated I needed to pay and instructions for responding if I disagreed. I checked with my accountant who'd prepared my original return, and we discovered one of the income amounts the IRS claimed was actually wrong. So I personally (not my accountant) sent in a response with proper documentation. I agreed that I had missed both income sources, but requested they recalculate based on the correct figures. A few weeks later, I got confirmation they'd received my documentation and were reviewing it. Today I checked my mail and found a notice saying they're issuing me a REFUND instead of me owing money for the missing income! I'm pretty sure this is a mistake, but honestly, I don't understand how they arrived at this conclusion. I have the option to respond, but I'm not sure what to do. Should I write back saying I think there's an error without knowing specifically what went wrong? Do I need to track down my old accountant (we lost touch after I moved across state)? Or will the IRS catch this before sending me money I probably don't deserve? I don't want to end up with a bigger headache down the road if I cash a refund check that was issued in error.

Just a caution - don't assume the refund is correct without verification! I had something similar happen and just cashed the check, thinking "cool, free money!" Two years later I got hit with an even bigger bill because they discovered their error. If you cash a refund check you're not entitled to, you'll eventually have to pay it back WITH INTEREST.

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This is so true! The IRS is notorious for finding their own mistakes later. My friend's dad got a surprise refund, spent it, then got slammed with a bill for the full amount plus interest 18 months later. They don't care that they made the mistake - you're still responsible.

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Amina Diallo

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This is exactly why I always recommend keeping detailed records of everything when dealing with IRS notices. In your case, since you submitted documentation correcting one of the income amounts, it's very possible they made adjustments beyond what you specifically addressed. Here's what I'd suggest: Don't cash any refund check until you get a complete explanation of their calculations. Request a detailed breakdown by calling the IRS or writing to them - you have every right to understand how they arrived at this figure. Also, go back through your 2021 tax documents and double-check for any withholding on those missed income sources, as others mentioned. Look for boxes 4 and 6 on any 1099 forms, and check if there were estimated tax payments you made that year that might not have been properly credited to your account. The fact that you went from owing money to getting a $1,378 refund suggests they found something significant beyond just the income correction you submitted. Better to be safe and verify everything now than deal with interest and penalties later if there was an error.

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Donna Cline

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FYI - it's actually better to have refunds direct deposited to your account instead of having checks sent through preparers. Always use your own bank info, never let them handle your money. Good luck getting this resolved.

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Lesson learned FOR SURE. Never again! Will be doing my own taxes next year.

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Ava Johnson

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This is absolutely infuriating and unfortunately way too common. As someone who works in financial services, I can tell you that what they're doing is 100% illegal. The moment that refund check was issued in your name, it became your property - not theirs to hold hostage. Here's what I'd recommend doing immediately: 1. Send them a written demand (certified mail) stating they have 24 hours to release YOUR check 2. Contact your state's consumer protection agency 3. File a complaint with the IRS Return Preparer Office 4. If they're part of a franchise, escalate to corporate immediately The fact that they suddenly said you could pick it up after mentioning the IRS tells you everything you need to know - they KNOW they're in the wrong. Don't let them get away with this predatory behavior. Document everything and make sure to warn others about this place once you get your money back. You shouldn't have to wait weeks for new SS cards when they already had sufficient documentation to file your return successfully. This is pure intimidation tactics.

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